Executive Secretary

Duty Station: Hanoi, Vietnam
Status: Full time, one year renewable
Application due: 5.00 PM on 30 June 2016

Position Profile

Executive Secretary provides both clerical and administrative support to the President. This position reports directly to the President and based in Hanoi.

Main Responsibilities

  • Provide comprehensive clerical and administrative assistance to the President including preparing correspondence, reports, and other materials
  • Setup President’s travel arrangements
  • Setup and coordinate meetings and conferences
  • Create, transcribe, and distribute meeting agendas and minutes
  • Meet and greet clients and visitors
  • Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing
  • Maintain hard copy and electronic filing system
  • Other duties as assigned


  • University degree
  • Excellent written and verbal English
  • Two year experience in a similar role
  • Ability to prioritize whilst managing expectations
  • Excellent communication skills
  • Ability to manage multiple projects
  • Commitment to AIP Foundation’s mission, vision and core values
  • A dynamic and professional individual with initiative
  • Honest and trustworthy

Contact and Deadline

The position will be hired locally. Vietnamese nationals with strong English skills are strongly encouraged to apply.

Applications are due by 5 PM on June 30, 2016. However, please note that due to the urgency to fill the position, applications will be reviewed on a rolling basis and interviews may be conducted before the closing date.

Please submit a one-page cover letter, maximum two-page CV/resume, and three references with current email addresses and telephone numbers to our email [email protected]. We will inform you before contacting your references.

All applications will be carefully vetted, including working history and background checks.

About AIP Foundation

The Asia Injury Prevention Foundation (AIP Foundation) is a U.S. registered 501 (c)(3) non-profit organization addressing the pervasive and devastating rate of road traffic crash injuries and fatalities in developing countries through a holistic set of programs, with a particular focus on helmet use. Our pillared strategy includes helmet provision (manufacturing, selling, and supplying helmets); public awareness campaigns; school-based and targeted population campaigns; technical assistance, particularly focused on legislative advocacy and helmet standards; and research, monitoring, and evaluation. Currently, AIP Foundation has a 50-person staff with offices in Hanoi and Ho Chi Minh City, Vietnam; Phnom Penh, Cambodia; Bangkok, Thailand; and Chengdu, China. In addition, we also guide initiatives in Uganda and Tanzania, among others. AIP Foundation funders and partners include a wide variety of public and private donors, including the U.S. Centers for Disease Control and Prevention, FIA Foundation, Atlantic Philanthropies, Safe Kids Worldwide, UPS, FedEx, Intel, Johnson & Johnson, and local government agencies. For additional information, please visit http://aip-foundation.org/

Job Details
Organisation Name: 
AIP Foundation
Application Deadline: 
Thu, 2016-06-30