Executive Secretary to the President


job announcement – Executive Secretary to the President



Starting date:As soon as possible

Closing date:20 July 2017

About AIP Foundation

AIP Foundation is a U.S. registered 501 (c)(3) non-profit organization addressing the pervasive and devastating rate of road traffic crash injuries and fatalities in developing countries through a holistic set of programs, with a particular focus on helmet use. Our pillared strategy includes access to safe equipment; public awareness campaigns; school-based and targeted population campaigns; technical assistance, particularly focused on legislative advocacy and helmet standards; and research, monitoring, and evaluation. AIP Foundation has a 40-person staff with offices in Hanoi and Ho Chi Minh City, Vietnam; Phnom Penh, Cambodia; Bangkok, Thailand; and Chengdu, China. AIP Foundation funders and partners include a wide variety of public and private donors, including the U.S. Centers for Disease Control and Prevention, USAID, FIA Foundation, Safe Kids Worldwide, UPS, Johnson & Johnson, Chevron and local government agencies. For additional information, please visit www.aip-foundation.org

Position Profile

This position reports to the President.


  • Provide comprehensive administrative assistance to the President including preparing correspondence, reports, and other materials.

  • Setup President’s travel arrangements

  • Setup and coordinate meeting s and conferences

  • Create, transcribe, and distribute meeting agendas and minutes

  • Answer telephones and handle in appropriate manner (in absence of the receptionist)

  • Meet and greet clients and visitors

  • Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing

  • Maintain hard copy and electronic filing system

  • Other duties as assigned




  • Bachelor’s degree required

  • Proficient English

  • Good Vietnamese communication skills

  • At least 3 years of experience in similar position

  • Good interpersonal skills


Contact and Deadline

  • Please submit resume and cover letter to [email protected]

  • All applications will be carefully vetted including working history and background checks.


We thank all applicants but only those selected for an interview will be contacted.


Job Details
Organisation Name: 
AIP Foundation
Application Deadline: 
Thu, 2017-07-20