Field Accountant

JOB ANNOUNCEMENT

 

Samaritan’s Purse is a Christian humanitarian organization providing aid to hurting people around the world. With a sustainable history working in Vietnam, Samaritan’s Purse has developed strong relationships with partners to conduct projects in 6 sectors: health, WASH, education, protection, livelihood and relief.

Samaritan’s Purse in Vietnam’s projects are being implemented in Hanoi, Ho Chi Minh and Tra Vinh, the south of Vietnam and across the northern provinces of Lao Cai, Yen Bai and Lai Chau where the majority of people are from ethnic minority groups, often the most vulnerable or marginalized sections of the population.

We are now seeking highly qualified candidate for the following position:

 

Position Title:           Field Accountant    

Grade:                        Mid-level

Position Duration:   01 Year with possibility of extension             

Duty Station:             Hanoi with frequent travels to the project locations

Reports To:                Finance Manager

 

Job Summary:

The Field Accountant is responsible for implementing and coordinating all financial and budgetary aspects of programs as assigned by Samaritan’s Purse in Vietnam.  The position is responsible for managing and recording financial transactions, maintaining financial records, and ensuring compliance with financial policies and regulations. This position plays a vital role to ensure smooth communication, adherence to policy, and high levels of integrity for the ministry.

 

Key Responsibilities:

• Travels to various project sites to provide financial training and advice to SPV partners.
• Work in partnership with other finance staff recording purchase invoices and processing vendors’ wire transfer payments.
• Provide required monthly financial reports by specified deadlines to the Finance Manager as assigned
• Identify areas for financial and administrative improvement and work to implement feasible improvements.
• Provide support to Base Manager and/or Program Managers with regard to financial policies/practices and related areas as required.
• Ensure financial/accounting activity is carried out in accordance with the organization’s field accounting policies and applicable national laws.
• Perform monthly reconciliations, reporting any over/under to Finance Manager.
• Prepare recurring monthly payments including payroll taxes and other statutory deductions.
• Prepare and submit tax refund application, ensuring all documentation is accurate and complete. Track the status of tax refund applications and follow up with tax authorities as needed.
• Reconcile tax refund amounts with the general ledger and ensure proper recording.
• Review and evaluate financial reports submitted by partners to ensure accuracy and compliance with SPV finance guidelines.
• Verify that financial reports from partners align with MOU/ contractual obligations and organizational standards.
• Prepare government financial reports for compliance with regulations and reporting standards.
• Ensure that all financial data reported to government agencies is accurate and timely.
• Collaborate with SPV Risk Manager/ government officials to address any discrepancies or questions related to financial reports.

 

Program Support:

• Provide financial training and support to project staff and partners.
• Work with program teams to ensure that project expenditure is in line with activity budgets.
• Work closely with partners to ensure that financial accountabilities are supported with invoices, receipts and any other supporting documentation.
• Conduct financial audit and reviews to project partners to ensure compliance wit internal controls and policies.
• Provide any other technical support required by project teams and partners from program implementation to reporting in liaison with the Finance Manager and Senior Programs Manager.
• Maintain a cordial working relationship with project teams and partners and recommend best practices in program financial management as deemed necessary.
• Attend at least one or more program meetings to acquaint self with the projects.

 

Other Tasks:

• Assist Finance Manager during internal and external audits as needed.
• Performing all other tasks and responsibilities assigned for the benefit of the organization with a generous and serving spirit.
• Find areas of improvement for the betterment of financial operations and practices in the finance department.
• Nurture and maintain relationship with related government departments (Tax office etc.).
• Nurture a positive work environment, fostering a commitment to Samaritan’s Purse values and ethics.
• Protect operations by keeping financial information confidential.
• Maintain professional and technical knowledge by attending educational workshops and participating in professional societies
• Attend daily morning devotions and participate in prayer support for the ministry, its donors, and volunteers.
• Maintain a strong Christian witness to colleagues, vendors, charitable beneficiaries, partners and the general public.
• Any other duties assigned by the Finance Manager.

 

 Education/Experience Required:

• Bachelor’s degree in Accounting, Finance, or related field.
• 3 to 5 years of finance/cashier experience, preferably with an NGO, or equivalent combination of experience and formal training in Accounting, Finance, or related field.
• Fluency in English including writing, reading and speaking is required.

 

Skills Required:

• Capacity to solve problems logically in a demanding and complicated circumstances.
• Highly proficient with Microsoft Office Suite; particularly Excel.
• Ability to travel to field sites to monitor finances.
• Cash handling and coding experience.
• Ability to maintain mental and physical focus during routine tasks, such as large scanning projects.
• Ability to create personal systems to manage the details of documenting and processing financial transactions.
• High level of attention to detail, anticipation and follow up are core values of the job function while maintaining the highest levels of confidentiality regarding contracts and salaries.
• Possesses strong organizational and problem solving skills in a fast-paced environment.
• Must be a self-starter and internally driven to success and hard work.
• Possess strong cross-cultural communication skills, both written and verbal.
• Must be a humble team player; ability to be flexible and adapt, maturity.
• Willing to take on additional assignments and responsibility as needed.
• Must have analytical and good mathematic skills.
• High level of integrity with strong work ethic.
• Time management and organizational skills.
• Ability to work independently and as part of a team.
• Knowledge of financial regulations and standards.

 

Samaritan’s Purse in Vietnam is a Christian nonprofit organization. Candidates having working experience in a similar kind of organization will be an advantage.

 

Please note that Applications will be treated in confidence, only candidates invited to an interview will be contacted.

 

To respond to this opportunity, please send your Cover letter, Samaritan’s Purse Application form (as attached) to [email protected] referencing “Field Accountant Opportunity” in the subject title. Application Deadline: December 30, 2024.