Filing Assistant

The Rosa Luxemburg Stiftung (RLS) is seeking to recruit a Filing Assistant with details as follows:

1.       Job Description:

The Filing Assistant  shall assist to fulfil the filing work for RLS Southeast Asia office and for audit purpose, including:

• Assist to file and archive all financial documents, both paper and electronic files, such as receipts, invoices, vouchers, reports of expenditures of RLS Southeast Asia office in a good and logical order on a monthly basis;
• Assist to collect all missing documents for the expenditures of RLS Southeast Asia office to ensure the time target of monthly financial reports;
• Assist to complete the financial reports and other required reports related to finance, for RLS Southeast Asia office on a monthly, quarterly and annual basis, if any.

The Filing Assistant  shall assist to fulfil the filing work of RLS’ cooperation partners in Vietnam, Laos, Cambodia, Myanmar, including:

• Assist to file and archive all financial documents, both paper and electronic files, such as receipts, invoices, vouchers, reports of expenditures of the RLS’s cooperation partners in Vietnam, Laos, Cambodia, Myanmar in a good and logical order;
• Assist to contact to push up collecting and supplementing all missing financial documents for the expenditures of the RLS’s cooperation partners;
• Assist to contact the cooperation partners for further discussion and requirements on their financial documents.

Furthermore, the Filing Assistant  shall assist the Director and Finance Manager to fulfil all tasks related to financial management, financial audit for RLS Southeast Asia office as well as its cooperation partners, if any.

The Filing Assistant  shall be appointed for business trips to fulfil the filing task, if any.

The Finance Manager is responsible for training, cooperating and monitoring the Filing Assistant  ’s working performance for the best work result.

2.       Requirement:

• Fluently in English
• Competent in using Word, Excel, Power Point
• Experienced in filing
• Committed, good in communication

3.       Contract & working schedule:

• Type of contract: Service Contract – service fee is paid on a monthly basis
• Duration: 6 months
• Working schedule: 5 days a week (Monday to Friday) from 9 a.m to 6p.m

Deadline to receive application: May 28, 2014. Tentative interview schedule: May 29 – 30, 2014

Application sent via email to Ms. Nguyen Le Hang – Office Manager – at [email protected]