Finance & Admin Assistant

Vacancy Announcement

Deloitte Consulting LLP (“Deloitte”) and the Improving Private Sector Competitiveness Project (“IPSC”) is looking for a qualified local professional to fill the position of:

Finance & Admin Assistant
Location: Hanoi, Vietnam

Background: The purpose of the Improving Private Sector Competitiveness Project is to remove constraints and build the competitiveness of small and growing businesses (SGBs) in Vietnam, including those led by vulnerable populations. IPSC seeks is to foster an innovative and dynamic private sector that expands economic opportunities domestically and is competitive regionally and globally. Deloitte is implementing this project on behalf of USAID.

Position Objective, Generally Applicable Functions, and Specific Tasks

A. Position Objective: Support IPSC in the smooth management of finance administration and accounting while ensuring compliance to successfully achieve project work plan and objectives.

B. General Functions of the Position. The post will be a member of the Operations team under the supervision of the Operations Manager, and he/she will provide daily administrative, office operations and finance support. Job responsibilities include, but are not limited to:

• Support in handling basic accounting tasks including recording and tracking expenditures and payments, ensuring completeness of supporting documentations for payment.
• Assist with hard copy and electronic records management ensuring confidential safekeeping.
• Provide administrative and logistics support for trainings, events and project activities (e.g., printing materials, photocopying, desk research, travel and logistics arrangements, etc.).
• Monitor and maintain office supplies and office equipment.
• Assist with property and inventory management.
• Assist in translation and interpretation from English to Vietnamese and vice versa when necessary.
• Perform other relevant finance and administrative duties as needed

C. Minimum Qualifications

• Minimum years of experience: 2 years
• Minimum degree required: Bachelor's degree in Accounting, Finance, Business/Public Administration or another relevant field
• Experience working with USAID funded projects in a similar role is preferred
• Two (2) years of relevant experience in a comparable post, in at least three of the areas below:
  
  • financial accounting, processing of transactions, use of financial systems, audit
  • procurement of goods and services, human resource support
  • event organization, travel organization
  • office and asset management; document and information management
• Professional fluency in English required (both verbal and written)
• Strong knowledge of Microsoft Office (Word, Excel, PowerPoint, MS Teams, Outlook, etc.)
• Good communication skills and customer service skills
• An energetic self-starter with resilience, fast pace, interpersonal skills
• Vietnamese citizen

D. Submission and Deadline:

• Interested candidates are invited to submit their CV with the Cover Letter in English to [email protected]. In the subject line, please indicate name of the position to which you are applying.
• Please include three references and copies of relevant certificates with your submission.
• In the subject line, please indicate name of the position to which you are applying.
• Only shortlisted candidates will be contacted.
• Deadline for applications is 26 Sep 2022 by 5pm Hanoi time.