Finance-Admin Officer

Norwegian People's Aid (NPA) is an Oslo-based Humanitarian organization working in the fields of Mine Action and Development. NPA’s Vietnam Programme is primarily based on Mine Action and it supports a project office in Hue and a partner office in Quang Tri. NPA Vietnam is seeking qualified, enthusiastic, experienced Vietnamese national applicants for the position of Finance-Admin Officer for its project in Quang Tri in Mine Action Database Management for 14 months starting from January 2013.

Responsibilities

Finance: Report directly to Finance Manager

• Support Management to maintain high standards of financial, and administrative stewardship in Project Office
• Assist Finance Manager in maintaining the books of accounts and other financial records of the NPA adhering to the financial standards of NPA financial system to ensure accountability.
• Prepare accounting vouchers and review the correctness and adequacy of supporting documents submitted for payments. Perform account allocation. Assist in the preparation of monthly field financial
reports.
• Ensure accounting available for audit / management control checks and to arrange disposing files when necessary.
• Make sure accounting files like payments & receipts, recurrent register file, staff expenditures, cash flow, exchange rates files are updated
• Receive and review bank debit advices related to project office transactions every month
• Initiate appropriate payments to staff and suppliers, including allowances, subsistence, travel, reimbursement of purchases, services
• Check, allocate and follow up with relevant staff to clear standing balances with no inappropriate outstanding items
• Check advance clearance, journals and travel claims.

Personnel-Administration: report to HRA Manager

• Register, maintain and coordinate for NPA Vietnam DBU project office’s local national staff’s Social, Health and Unemployment Insurance (SHUI) with respective government agencies.
• Work with Quang Tri SHUI agency to ensure that every DBU project office national staff’s SHUI is on time, adequate, correct to their entitlement and in accordance with Vietnam current applicable laws
• Ensure on time and correct periodical SHUI payment and reconciliation between NPA and Quang Tri SHUI agency
• Ensure smooth running of DBU Project office by assisting office work as required on a day-to-day basis, including but not limited to reception, filing, office supplies ordering, taking care of office logistics work (visa, booking air-tickets, accommodations...), organizing meetings, taking meeting minutes,translation/interpretation as required

Required qualifications

• Bachelor in Accounting/Finance or Equivalent
• One year working experience in Accounting
• Good command of Spoken and Written English
• Sound interpersonal & communication skills
• Computer literacy

Interested candidates are requested to submit a CV and a cover letter to NPA via e-mail address to [email protected] .The closing date for applications is 10 January 2012 at 5 pm with a start date as soon as possible. Women and disabled people are encouraged to apply. Only short-listed candidates will be notified.