Finance & Administration Assistant

International Development Enterprises (iDE) is an international, non-profit organization with the headquarters in the U.S. iDE employs market principles to alleviate rural poverty in rural Vietnam through market-based interventions, such as marketing and supply chain / value chain development, to enable Vietnamese smallholders and micro-enterprises to increase production and market access, generate income, and improve their quality of life. All iDE’s projects are market-driven, stimulating change by creating demand and supply for ideas and technologies - including high-value agriculture, irrigation, post-harvest processing, water and sanitation, etc. - that have positive developmental impacts. iDE Vietnam has a head office in Hanoi, a coordinating office in Hue City, and field office in province.

We are looking for a qualified candidate to fill in the position of Finance & Administration Assistant.

LOCATION: iDE Office in Hue City

DEADLINE TO APPLY: June 29, 2012

DURATION: 6 months contract with potential for extension

POSITION SUMMARY:  As a member of iDE Vietnam Finance & Administration (F&A) Team, position provides maintaining administrative activities, bookkeeping records, and support to members of F&A team.

REPORTING TO: F&A Manager

DUTIES/ASSIGNMENTS:
- Ensure compliance with iDE Vietnam policies and procedures
- Prepare logistics for iDE staff business trips, annual meeting and other workshops
- Manage the Hue office cashbook and act as a cashier for any expenses incurred by Hue office
- Follow up and clear the advances made to iDE staff and/or suppliers
- Deal with the bank for any bank transactions and do monthly bank reconciliation;
- Do monthly cash counts
- Prepare bank and cash payment vouchers
- Collect monthly timesheets for all staff and update timesheet schedule
- Prepare payroll schedule and calculate social, health, unemployment insurance each month
- Reconcile social, health, unemployment insurance data on monthly and yearly basis
- Prepare monthly accounting records
- Be in charge of archiving all accounting documents as in proper manner
- Declare monthly personal income tax
- Maintain office assets and inventory register
- Support the F&A Officer during internal or external audit
- Perform other general administrative tasks and tasks assigned by the management

REQUIREMENTS

- University Degree in Finance and Accounting or related fields
- Work experience in relevant field and/or NGO working experience is an asset
- Computer application skills, especially MS Excel and Word, experience in Sun System is an advantage
- Good communication skills
- Have ability to work under pressure and tight deadline
- Trustworthy, honest, and ethical

How to Apply:

Interested candidates are kindly requested to send: (1) Letter of Application, (2) Curriculum Vitae, and (3) copies of relevant certificates and references to [email protected] or to iDE Hue Office, 44 Tran Van On St., Hue.

Only short-listed candidates will be contacted for interview. Applicants’ documents won’t be returned.