Finance Assistant

Newborns Vietnam (NBV) is a UK registered (registration number 1144562), charity and is licensed to operate as an NGO in Vietnam.

Our mission is to ‘save newborn lives’ by reducing neonatal mortality (newborn deaths in the first 28 days of life) and promoting the health of newborn infants and their mothers. We work in partnership with national and regional referral hospitals in Vietnam to develop their capacity to improve the survival of newborn infants.

Finance Assistant (Hanoi)
Post holder reports to the Finance Manager

Job description:

Key Responsibility: To support accurately manage day-to-day financial transaction and donation of the charity

Book-keeping / Accounting Tasks

Under direction of the Finance Manager provides support to:

• Manages petty cash for office expense and project’s activities expense (if any)
• Support daily input data of the accounts
• Support to do various report, annual report (Audit report)
• Support to manage finance donation on multi channels of Newborns
• Vietnam and ensuring that all income are supported by supporting documents
• Review and prepare various of payments and ensuring that all expenses are fully supported by supporting documents
• Support to HR tasks and admin tasks
• Manage of scanning of finance documents for the annual audits
• Other finance and administrative supports assigned by Line manager
• Carry out any other bookkeeping / accounting task reasonably in line with the status of the post, as directed by the Finance Manager

Other Tasks

• Carry out administrative tasks and provide support to other staff teams as necessary.
• Support in logistic arrangement for Newborns training programmes and fundraising/general office management
• Manage and maintain proper filling system for the Accounts and Donations and Administrative (including soft and hard copies)
• Liaise with the programme assistants to keep the donation tracker up to date
• Support to arrange office refreshment (tea break, farewell, etc…)
• Support to follow up various contract payments and documentation with programme staff
• Perform other tasks as allocated by the Finance Manager.

Person Specification

• Responsible, accurate, organized, honest, patient, hard-working, enthusiastic and a good team player,
• Proficient in the use of computer software, including spreadsheets,
• Filing, maintaining office systems
• Good communication and interpersonal skills and be confident and able to successfully interact with a wide range of people
• Must have a “can do” attitude, be mature and flexible, self-motivated and enthusiastic
• Basic English
• Basic bookkeeping is advantage

Applications should send a cover letter and CV expressing their interest in the position and two referees.

All applicantions should email to: [email protected], by 4 March 2021.