Finance Assistant

The Opportunity - Finance Assistant

In collaboration and support Finance Officer, Finance Monitoring Officer, Finance Analyst and under the supervision of the Senior Finance Monitoring Officer, to help in the finance monitoring visits, financial planning process and the development of needed financial analysis in order to provide relevant financial information, finance visit findings for higher level decision making, to support the function of bank payment in order to ensure timely payment.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Key Responsibilities

The following are the main accountabilities:

Finance Monitoring Visits

• Support the tasks of checking/auditing of transactions through Online Procurement system on monthly basis (in Hanoi Office);
• Support the monitoring visits to Partners (both offline and online).

Budgeting/Reporting/Financial Analysis

• Support FP&A team in budget phasing process during forecast period (1st, 2nd, Annual budget);
• Support FP&A team in timely preparing donor financial reports;
• Support Senior Finance Officer in preparing PACCOM report.
• Load DEAs, Map CAM and Premise Codes to new awards.
• Do the enquiry in the accouting software to obtain data from Accounting Software for the purpose of financial analysis

Payment Processing

• Support Finance Officer to run bank payment when needed, ensuring payment being made in due time;

Capacity Building for Staff, Budget Holders and Partners

• Support in training to staff and budget holders both online and offline when required (preparing materials, training tools)
• Support in providing technical guidance to BHs with regard to budget phasing.
• Support in training to partners including financial management training and on fraud awareness raising.

Accounting tasks

• Be in charge of reviewing, verifying and recognising expenses implemented directly by HCM office.

Other tasks

• Support Finance Officer in filing work when needed.

Working contacts

• Internal: Finance and Support Services Director, Finance Manager, Senior Finance Officer, Programme and Finance Staff, RO/FMS Agresso Lions.
• External: Government Agencies, INGOs, donors, suppliers of goods and services

QUALIFICATIONS

• Bachelor’s degree in finance or related subjects

EXPERIENCE AND SKILLS

Essential

• At least 3 years experience in financial management, preferably in international organizations, INGOs and/or bilateral organization
• Good financial management skill
• Have strong sence in compliance
• Good interpersonal, communication and teamwork skills
• Fluent English speaking and writing skills
• Proven commitment to children rights and equality of opportunity
• Good computer and IT skills

Desirable

• Knowledge of Vietnam development issues and NGO networks

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.  

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Application Information

Please apply using a cover letter and up-to-date CV as a single document and use format. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at:

Job Description - Hanoi - Finance Assistant - Temporary (220007K3) (taleo.net)

If you have any issues with applying via our system, please send email explaining your troubles to [email protected]

Closing Date for Application: 18th October 2022

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.