Finance Assistant

JOB ANNOUNCEMENT

Samaritan’s Purse is a Christian humanitarian organization providing aid to hurting people around the world. With a sustainable history working in Vietnam, Samaritan’s Purse has developed strong relationships with partners to conduct projects in 6 sectors: health, WASH, education, protection, livelihood and relief.

Samaritan’s Purse in Vietnam’s projects are being implemented in Hanoi, Tra Vinh, the south of Vietnam and across the northern provinces of Lao Cai, Yen Bai and Lai Chau where the majority of people are from ethnic minority groups, often the most vulnerable or marginalized sections of the population.

We are now seeking highly qualified candidate for the following position:

Position Title:             Finance Assistant

Grade:                        Assistant

Position Duration:      From hiring date to Decemebr 31, 2025 (with possibility of extension)

Duty Station:             Hanoi with frequent travel to project locations

Reports To:                Finance Manager

Job Summary:

The Finance Assistant implements the daily financial functions required by Samaritan's Purse USA - Representative Office in Vietnam (Samaritan's Purse).  The position conducts scanning and data entry tasks, performs necessary cashier functions, and assists the Finance Manager with accurate recordkeeping and documentation.  

Key Responsibilities:

• Ensure financial/accounting activity is carried out in accordance with Samaritan’s Purse field accounting policies and applicable national laws.
• Record and review financial transactions for Samaritan’s Purse as directed by the Finance Manager (includes vouchers, FERs, Cash Advances, transfers, etc.).
• Keep detailed and accurate records for assigned Samaritan's Purse in Vietnam financial transactions in an organized and professional manner.
• Maintain filing of cash ledgers and producing reports for Finance Manager as requested.
• Coordinate with project teams on partners’ financial training, management issues, reporting, and allocation of funds and report to Finance Manager of unresolved discrepancies or irregularity.
• Ensure secure storage and accurate financial records of petty cash.
• Assist with daily cash reconciling, reporting any over/under to Finance Manager.
• Administer cash advances and reimbursements to employees and partners, ensuring proper approvals and documentation, and reconciling all receipts and remaining cash.
• Scan and organize monthly financial files onto Samaritan’s Purse approved digital scanning software.
• Assist Finance Manager during internal and external audits as needed.
• Work in partnership with other Finance staff recording purchase invoices and processing vendors’ wire transfer payments.
• Performing all other tasks and responsibilities assigned for the benefit of Samaritan’s Purse Vietnam with a generous and serving spirit.
• Find areas of improvement for the betterment of financial operations and practices in the finance department.
• Nurture and maintain relationship with related government departments (Tax office,…)
• Other duties as assigned by the Finance Manager

Qualifications needed:

To perform this job successfully the individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Capacity to solve problems logically in a demanding and complicated circumstances
• Highly proficient with Microsoft Office Suite; particularly Excel
• Ability to travel to field sites to monitor finances
• Cash handling and coding experience
• Ability to maintain mental and physical focus during routine tasks, such as large scanning projects
• Ability to create personal systems to manage the details of documenting and processing financial transactions
• High level of attention to detail, anticipation and follow up are core values of the job function while maintaining the highest levels of confidentiality regarding contracts and salaries
• Possesses strong organizational and problem solving skills in a fast-paced environment
• Must be a self-starter and internally driven to success and hard work
• Possess strong cross-cultural communication skills, both written and verbal
• Must be a humble team player
• Ability to be flexible and adaptable, willing to take on additional assignments and responsibility as needed
• Must have analytical and good mathematic skills
• High level of integrity with strong work ethic

Education/Experience Needed:

• Bachelor's degree in Accounting, Finance, or related field
• 3 to 5 years of finance/cashier experience, preferably with an NGO, or equivalent combination of experience and formal training in Accounting, Finance, or related field
• Fluency in Vietnamese including writing, reading and speaking is required
• At least intermediate level of English is required

Samaritan's Purse in Vietnam is a Christian nonprofit organization. Candidates having working experience in a similar kind of organization will be an advantage.

Please note that Applications will be treated in confidence, only candidates invited to an interview will be contacted.

To respond to this opportunity, please send your Cover letter, Samaritan's Purse Application form (as attached) to [email protected] referencing “Finance Assistant Opportunity” in the subject title. Application Deadline: October 15, 2024.