Finance Director

VACANCY

JOB TITLE: Finance Director

POSITION SUMMARY:

Contract type:           Local, fulltime (100% FTE)

Contract duration:         1 year (extension to be based on performance and availability of funds)

Location:                      Ha Noi

BACKGROUND:

Friends for International Tuberculosis Relief (FIT) is a registered non-profit organization working in the field of tuberculosis (TB) prevention and care service delivery, technical assistance, advocacy and research.

FIT is a young, dynamic and growing organization. We now have office-based staff working across five cities in Viet Nam. FIT work in close collaboration with Provincial and National TB Programs and other in-country partners to implement projects funded by the European Union’s Horizon 2020 program, the Stop TB Partnership’s TB REACH initiative, Centers for Disease Control and Prevention, UNITAID and Johnson & Johnson. We have also had multiple active research partnerships, including with the Liverpool School of Tropical Medicine in the UK, the Karolinska Institutet in Sweden, the KNCV Tuberculosis Foundation in the Netherlands, and Ceres Nanosciences and SureAdhere Mobile Technology in the United States. FIT staff have supported the implementation of other TB programs in South and Southeast Asia, and represented Viet Nam at multiple regional and international forums on TB technical assistance.

For additional information please refer to our website:www.tbhelp.org

MAIN DUTIES AND RESPONSIBILITIES:

1. Finance & Accounting

• Instill an organizational culture built around transparency, prudence and adherence to core accounting principles in all financial aspects, e.g., revenue recognition, costs allocation, closing of accounts, etc.
• Oversee accurate, transparent and timely recording, documentation and execution of financial transactions, including inter-company/affiliate transactions, compliant with Viet GAAP, IFRS, and other relevant national accounting standards in countries of operations of the organization and its affiliates.
• Drive, coordinate and lead the quarterly and monthly closing, which would require some consolidation skills and capacities
• Coordinate with the relevant parties, mobilize all accounting capacities in the organization, and set clear and consistent accounting principles and standards as well as organizational policies and guidelines.
• Supervise the compliance and implementation of accounting and administrative policies and procedures for a wide-ranging set of activities including financial accounting and reporting, employee relations (hiring/terminating policies) and other policies of the organization.
• Coordinate with all departments and relevant affiliates to oversee the development of organizational, departmental and project budgets of the organization and its affiliates.
• Provide comptrollership functions and oversee all financial operations and direct corporate financial planning and structure.
• Oversee organizational and project-based financial reporting inclusive of non-profit key performance indicators, e.g., burn rate, current ratio, cash reserves ratio, etc. to ensure that reports are accurate, timely and actionable.
• Coordinate and analyze the financial performance together with the Management team (financial performance, projections and other special projects as required).
• Guide the processes for financial forecasting and variance analysis to facilitate effective and proactive financial management and investment.
• Coordinate between the program and the finance & accounting team to monitor project budgets based on good accounting principles, organizational policies and donors’ requirements.
• Evaluate the performance of, and provide training and development opportunities for, Finance and Accounting staff.
• Liaise with international donor agencies for all financial matters.

2. Working Capital, Treasury & Risk Management

• Oversee efficient working capital management to optimize the organiztion’s unrestricted cash and AP/AR position, e.g., extend days AP, shorten days AR, in consideration of contractual payment terms of debtors and creditors.
• Ensure compliance and quality control of financial systems and all transactions according to organizational policies.
• Ensure close monitoring and reconciliation between the organizational accounts, bank accounts and petty cash funds for the organization and its affiliates.
• Interface with staff on pre-award reviews, banking issues, and country office/project start up and financial closeouts.
• Lead coordination with an external firm in the annual audit and project audits as per donor requirements.
• Guide the creation and monitoring of reserves and provisions, and manage available cash, investments and risks (e.g., FX, interest rate, counterparty, etc) in accordance with organizational treasury policy and stakeholder terms.
• Manage operational, human resource and environmental liabilities and risks and supervise mitigation strategies, insurance coverage, and organizational policy reform.
• Review all grant agreements - considering legal obligations, tax considerations and any other restrictions.
• Develop and oversee the ongoing management of the organization’s risk register, ensuring this is regularly reviewed and updated.
• Lead and supervise procurement of high-value goods and services including selection, negotiation and contracting of vendors for equipment and supplies and professional service providers (e.g., legal, accounting, etc.)
• Negotiate with suppliers and vendors to secure advantageous terms and reviewing existing contracts with suppliers and vendors to ensure on-going feasibility.
• Coordinate importation of equipment and supplies for the organization.
• Oversees the management of inventory and assets in all offices.
• Oversee the maintenance of the contract library for all supplier contracts
• Ensure proper level of insurance coverage, for the whole organization

3. Stakeholder management, regulatory compliance and internal controls

• Ensure strong relationships and transparent interaction with domestic and international stakeholders
• Serve as FIT’s representative to partners, sponsors, clients, relevant government agencies, and multinationals, technical agencies and other participating organizations and key stakeholder meetings in all financial and regulatory matters as required.
• Serve as a member of the senior management team to guide business decisions under consideration of their financial implications and advise on financial trends, risks, and opportunities, and regulatory compliance.
• Coordinate regulatory clearance of project approval documents to relevant Ministries and People’s Committees for receipt of international aid and overseas development assistance in compliance with the laws and regulations of Vietnam.
• Coordinate regulatory approval, tax exemption (if applicable) and customs clearance for project equipment and consumables.
• Coordinate with the tax department and ensure compliance of the organization with all applicable tax-related matters.
• Ensure continuous review and optimization of the organization’s finance and accounting policies and practices in accordance to operational needs, sponsor requirements and best practices.
• Develop annual work programs and a long-term strategy for the finance department in alignment with the organization strategy and manage its effective implementation.
• Lead initiatives to introduce new technology platforms that support improved financial analysis and management.
• Provide ad-hoc support on projects small to large (e.g. research, implementation, internal initiatives, expansion efforts, partnerships, sponsor management, etc.)
• Other tasks in line with organizational mission as requested and required.

REQUIRED EXPERIENCE/SKILLS :

• Master’s degree in accounting, finance, business or a related field;
• At least 5 years of experience working in accounting or finance in project/ budget management;
• Fluent in Vietnamese;
• Excellent working knowledge of written and spoken English;
• Strong computer skills, including familiarity and comfort with using Microsoft Word, PowerPoint and Excel;
• Knowledge of Government and donor funded grants, contracting and auditing standards as they apply to effective management of multi-year funds;
• Experience with donor management including international funding agencies;
• Knowledge of generally accepted accounting, budgeting and fiscal control theory and practices;
• Budget development skills with multi funding sources and general ledger skills;
• Relevant software skills to include automated accounting software and database spreadsheets and Management Information Systems;
• Detail oriented with exacting standards to maintain accuracy and impartiality in all work products;
• Good attitude, self-motivated, and ability to work well individually as well as in teams
• Highly motivated, willing to learn, service-oriented and able to work under high pressure and within a limited time frame.

APPLICATIONS SHOULD INCLUDE :

• A cover letter written in Vietnamese or English
• An up-to-date, detailed Curriculum Vitae in Vietnamese or English
• At least two employment references (Name, Phone Number, and Email Address)

SUBMIT AN APPLICATION :

• By e-mail to [email protected]
• Subject: “Application for Finance Director in HN”
• Deadline: 30 June 2024

Compensation and the final position grade will be commensurate with experience. Full benefits will be included in the compensation package. All applications will be carefully considered, but only short-listed applicants will be contacted and interviewed. If you do not hear from us within 21 days of the closing date, this will mean that your application has been unsuccessful.

FIT is an equal opportunity employer.