Finance Monitoring Officer

The Opportunity - Finance Monitoring Officer

The main role of Monitoring Officer is be responsible for conducting internal monitoring process across all offices of Save the children in Vietnam as well as partners financial monitoring visit so as to timely find out financial and management gaps and recommend the way to fix those.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Key Responsibilities

Implementation of Finance Visits/Internal Audit

Implementation of finance visits to Partners

• Support Senior Finance Monitoring Officer in order to develop a partner finance visit plan for the whole year;
• Carry out finance visits in due time so as to identify  financial management gap, ensuring financial minimum standards related to partners are properly adhered to and followed up;
• Implement proper financial close out visit before grant ended;
• Support Senior Finance Monitoring Officer to ensure finance visit recommendations are followed and implemented.

Internal Audit to all Offices

• Carry out internal audit to all Offices on monthly basis according to timeline which is already communicated to and agreed by staff; The audit will cover the check on the compliance in the Finance, Procurment and Human Resources sections;
• Provide proper and timely recommendations for the improvement of compliance issues;
• Follow up on the implementation of those recommendations.

Finance visit tool

• Support Senior Finance Monitoring Officer in development of comprehensive tool kit for partner finance visit and for sub-office internal audtit
• Support Senior Finance Monitoring Officer in developing, refining online visit tool kits.

Working with External Audit

• Support the planning for external audits in due time;
• Develop Terms of Reference for external audit in line with donor requirements;
• Prepare project Financial Statements for auditing purpose;
• Coordinate with programme teams in the field to arrange for auditors’ field trips, accompanying external audit to the field when required;
• Coordinate with award teams for the set up of debrief and exit meetings;
• Take part from finance side in this debrief and exit meetings;
• Work with external auditors on the audit reports, ensuring audit reports timely submitted, no qualified report, no pending audit recommendations;
• Support Senior Finance Monitoring Officer to ensure Budget Holders, partners understand their responsibilities in responding to auditors queries and follow up auditors’ reommendation

Risk Management and Fraud Management

• Support Senior Finance Monitoring Officer in identifing risks and recommend timely actions to prevent risks;
• Support Senior Finance Monitoring Officer in updating country Risk Management Plan when required;
• Be member of country fraud focal point team;
• Support the deliver of fraud awareness raising to staff and partners and fraud ToT training in Country;
• Conduct investigation process when required.

Staff and Partner Capacity Training

Staff and Budget Holder Training

• Provide capacity building for staff including training and development of financial skills for both finance and non-finance staff;
• Support budget holder training (Budget Holders induction, annual Budget Holder training, ad hoc Budget Holder training);

Partner Capacity Building

• Conduct partner assessment in due time so as to identify properly partner strength and weakness;
• Deliver partners’ training including financial management training and on fraud raising awareness: for new partners, induction is compulsory; for on-going partners, refresh training is needed and refresh training should focus on partnres’ weaknesses which have been pointed out during finance visits and assessment;

Others

• Support in developing Training packages to partners; Training courses to partners are delivered when needed;
• Support in developing training package to finance and non finance staf;
• Support review of transactions gone through Prosave when needed;
• Support Financial Planning and Analysis team during forecast period;

Working contacts

• Internal: Finance Manager, Finance and Support Services Director, Seminor Management Team, Programme and Finance Staff
• External: Government Agencies, INGOs, donors, suppliers of goods and services

QUALIFICATIONS

• Bachelor’s degree in finance or relevant subject, MA is preferable

EXPERIENCE AND SKILLS

Essential

• At least 3-5 years experience in financial management, preferably in international organizations, INGOs and/or bilateral organization
• Solid understanding of Vietnamese government system and international development arena and other coworkers
• Excellent attention to detail to review large amounts of data and numbers
• Excellent research skills to find all related information needed
• Proficiency in accounting software and spreadsheets
• Good problem solving and negotiation skills
• Excellent interpersonal, communication and teamwork skills
• Excellent prioritization skill and ability to coordinate a variety of work activities
• Strong communication skills to work with Accountants and other coworkers
• Exceptional mathematical skills to verify entries
• Good critical-thinking skills to gather all of the available data and make informed decisions
• Fluent English speaking and writing skills
• Proven commitment to children rights and equality of opportunity
• Good computer and IT skills

Desirable

• Knowledge of Vietnam development issues and NGO networks

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. 

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Application Information

Please apply using a cover letter and up-to-date CV as a single document and use format. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at:

Job Description - Hanoi - Finance Monitoring Officer - National Only (210007CO) (taleo.net)

If you have any issues with applying via our system, please send email explaining your troubles to [email protected]

Closing Date for Application: 19^th October, 2021

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

We believe that gender equality is a basic right for all people

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.