Finance Officer (02 Positions)

Save the Children’s vision is a world in which every child attains the right to survival, protection, development and participation. Our mission is to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives.

Save the Children started our work in Vietnam in 1990, and implements programs in the key thematic areas: Education, Health and Nutrition, Child Protection, Child Rights and Governance, Child Poverty, Disaster Risk Reduction (DRR) and Emergency Response. At present, Vietnam Country Office has programs in 20 out of 63 provinces in Vietnam.

Save the Children in Vietnam continues to develop innovative programming that reflects the overall strategic goal of measurably improving the survival, health, protection and development of Vietnam’s poorest children by strengthening the capacity of women and children, caring adults, communities and partner organizations.

Save the Children is committed to ensuring that all our personnel and programmes are absolutely safe for children.

Child Safeguarding positioning statement:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

We are looking for Vietnamese national for:

• Vacancy: Finance Officer (02 Positions)
• Location: Hanoi

MAIN RESPONSIBILITIES

The following are the main accountabilities:

Financial Accounting

• Check programme advance/Payment/ expenses for Northern and Central Office ensuring they are processed on time and in line with SCI and donor financial requirements;
• Post transactions into the Agresso (Accounting system);
• Process payment requests which are paid on behalf of other SCI offices on time;
• Revert to expenses all transactions in the system posted by other SCI offices;
• Review partners’ finance reports and partners advance in due time;
• Follow up with programme team and partners in order to ensure partners finance report to be sent in due time and next fund transfer can be done in line with the planned budgets;
• Clear advances, receivables and payables in due time in line with SCI procedures;
• Strictly follow up SCI financial calendar, ensure to process and post all needed expenses in the period to FMS before soft close, leaving the time between soft and hard close only for reviewing, doing necessarily required reallocations;
• Reconcile all balance sheet accounts before the hard close.

Cash Forecast/Banking and Cash Management

• Collect cash needed from budget holders (BH), ensure the cash need submitted by BH in due time.
• Together with Finance Assistant (Control & Compliance) to monitor bank and petty cash balance

External and internal audit

• Participate in pre-meeting and exit meeting with Auditors;
• Facilitate the audit conducted at the SC Office and partner’s office;
• Support Finance Coordinator in drafting responses to auditors’ findings;
• Implement and follow up the implementation of auditors’ recommendations.
• Maintain and update partners’ finance visit schedule, making this schedule feasible and efficient;
• Conduct periodical finance visit to partners in order to ensure compliance is followed by partners;

Capacity Building

• Support Finance Coordinator to provide finance induction training to new SC staff;
• Provide finance training to partner enabling them to follow well SCI and donor financial requirements;

Other Compliance Tasks

• Reconcile TIM and Agresso on monthly basis, bringing to the attention of FM and SFO whenever any indifferences occur.
• Take part in the process of partner selection and conduct partners’ survey afterward;

Working contacts

• Internal: Finance and Support Services Director, Finance Manager, Finance Coordinator, Programme and Finance Staff
• External: Government Agencies, INGOs, donors, suppliers of goods and services

QUALIFICATIONS AND EXPERIENCE

Essential

• Bachelor’s degree in finance or related subjects
• At least 5 years experience in financial management, preferably in international organizations, INGOs and/or bilateral organization
• Solid understanding of Vietnamese government system and international development arena
• Good financial management skill
• Have strong sense in compliance
• Good problem solving and negotiation skills
• Good interpersonal, communication and teamwork skills
• Good prioritization skill and ability to coordinate a variety of work activities
• Fluent English speaking and writing skills
• Proven commitment to children rights and equality of opportunity
• Good computer and IT skills

Desirable

• Knowledge of Vietnam development issues and NGO networks

APPLICATION PACKAGE:

All application packages must be submitted via

https://stcuk.taleo.net/careersection/ex/jobdetail.ftl?job=1900037Z&tz=GMT%2B07%3A00&tzname=Asia%2FBangkok

In case you cannot access to the above link, please send your updated CV (in English), your cover letter and your SC’s application form to Email: [email protected]

The closing date for application is 5pm on 30 September 2019. Applications will be treated in confidence. Due to the volume of applications we receive, only short-listed candidates will be contacted and CVs cannot be returned.

Save the Children is an equal opportunities employer. Our selection processes reflect our commitment to the protection of children from abuse, and our people are as diverse as the challenge we face. We welcome applications from all qualified candidates, regardless of age, disability, HIV/AIDS status, race, national origin, religion, or sexual orientation.