Finance Officer

The Opportunity - Finance Officer

The position will be in charge of accounting for Save the Children (SCI) and its partner expenses, handling function of payment in Country Office. He/she should support Accounting and Partner Coordinator so as to ensure the integrity, transparency and timeliness of the expense data recognised in the system in line with General accounting principles, SCI policies and donor rules and regulations.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Key Responsibilities

Accounting

• Strictly follow steps in month end/year end checklist are strictly followed;
• Support Accounnting and Partner Coordinator in maintaining strong/healthy balance sheet and its management indicators;
• Review, verify and recognise expenses to the system in due time, ensuring eligibility of expenses in line with General accounting principles, SCI and donor policies and procedures;
• Work with Project Manager to prepare for accurate cash forecast needed for the month so as to support Accounting and Partner Coordinator to have an accurate consolidated cash forecast for the month;

Internal Control Policies Development

• Support Accounting and Partner Coordinator in the process of SCI internal control policy development, rolling out and implementation (including but not limited to accounting policy, payment policy, cost norm, partner guidelines);
• Provide policy induction/training to staff so that staff can understand and apply correctly the policies;

System Maintenance Tasks

Agresso (Financial Management System - FMS) is kept clean and accordance to Global Policy ensuring:

• New codes are created on timely basis.
• All users must have passwords to log into Agresso
• Data is backup as scheduled
• Budget codes are correctly recorded in to FMS and appropriately charged into approved grant
• A central filling system is in place and easy to trace back
• All donor budgets are mapped with organisation’s code before posting to FMS.

Partner Financial Management:

Review of Partner Advance and Reports

• Review partner reports in due time to verify the reports data are well justified by accounting books, cost items are justified, being within the budget and cost norm;
• Review partner advance request in due time, ensuring advance is within the approved budget, in line with the partner disbursement capacity, avoiding the situation that partner cash balance being high;

Partner Capacity Building

• Conduct partner assessment in due time so as to identify properly partner strength and weakness;
• Deliver partners’ training including financial management training and on fraud raising awarness: for new partners, induction is compulsory; for on-going partners, refresh training is needed and refresh training should focus on partnres’ weaknesses which have been pointed out during finance visits and assessment;

Partner Close Out

• Carry out proper handover before final payment (hand over of equipment/assest hand over).
• Process close out according to close out checklist.

Staff and Partner Capacity Training

Staff and Budget Holder Training

• Provide capacity building for staff including training and development of financial skills for both finance and non-finance staff;
• Support budget holder training (Budget Holders induction, annual Budget Holder training, ad hoc Budget Holder training);

Partner Capacity Building

• Conduct partner assessment in due time so as to identify properly partner strength and weakness;
• Deliver partners’ training including financial management training and on fraud raising awareness: for new partners, induction is compulsory; for on-going partners, refresh training is needed and refresh training should focus on partnres’ weaknesses which have been pointed out during finance visits and assessment;

Support/Back up and other tasks

• Back up the task of bank and cash reconiclation at the month end when needed;
• Back up FP&A team in task of budget phasing during forecast period

Working contacts

• Internal: Finance Manager, Finance and Support Services Director, Senior Management Team, Programme and Finance Staff
• External: Government Agencies, INGOs, donors, suppliers of goods and services

QUALIFICATIONS

• Bachelor’s degree in finance or relevant subject, MA is preferable

EXPERIENCE AND SKILLS

Essential

• •    At least 7-10 years experience in financial management, preferably in international organizations, INGOs and/or bilateral organization
• Solid understanding of Vietnamese government system and international development arena
• Good financial management skill
• Have strong sense for compliance
• Having hand-on experiences in working with different accounting soft ware
• Proven knowledge and skills in staff management
• Good problem solving and negotiation skills
• Excellent interpersonal, communication and teamwork skills
• Excellent prioritization skill and ability to coordinate a variety of work activities
• Fluent English speaking and writing skills
• Proven commitment to children rights and equality of opportunity
• Good computer and IT skills

Desirable

• Knowledge of Vietnam development issues and NGO networks

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.  

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Application Information

Please apply using a cover letter and up-to-date CV as a single document and use format. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at:

Job Description - Hanoi - Finance Officer - National Only (2200070L) (taleo.net)

If you have any issues with applying via our system, please send email explaining your troubles to [email protected]

Closing Date for Application: 28th September, 2022

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.