Finance Officer

INTRODUCTION

The Research Center for Inclusion (RCI) is legally registered in 2018 with Ministry of Science and Technology in Vietnam and under  management of Southeast Asian Research Association of Vietnam (SEARAV).

RCI is constituted as a result of the localization of the Netherlands Leprosy Relief (NLR) Mekong that operated in Vietnam in 1981 and managed programs on leprosy disease control, disability and inclusion of persons with disability in Cambodia, Myanmar, Vietnam, China, Laos and Thailand. RCI continues NLR’s expertise, experience and network established throughout 35 years in Vietnam.

RCI envisions a world in which people with disability, including children and persons affected by leprosy enjoy equal rights and full inclusion in society. The organization works on  five priority areas: 1) Inclusive education, 2) Social inclusion, 3) Inclusive Health and Community-Based Rehabilitation (CBR), 4) Sexual and Reproductive Health and Rights and 5) Research. For further information please visit our website: https://rci-nlr.org/

RCI office is seeking a qualified and motivated Vietnamese national for the position of:

Finance Officer

• with a keen interest in people with disabilities and disability issues, prior experience in working with people with disabilities will be considered an advantage;
• who can work alongside our partners in Vietnam for people with disabilities;
• who can work as an active, supportive and responsible team member in our office and in the field within the context of the framework of RCI’s support in Vietnam.

For further details please see the Job Profile below.

JOB PROFILE

Job Title:     Finance Officer
Place of Work/Location:    Hanoi (approx. 20% time on travel to field sites)
Start date:   December 2024
Report to:    RCI Office Manager

JOB DESCRIPTION

The Finance Officer will report to the Office Manager and will be responsible for managing the expenditures and accounts of RCI.

Purpose of the position

• to support RCI to maintain a high standard of financial management.
• to financially manage the RCI programs and projects.
• to monitor and coach the accounting and finance management of RCI’s partner organizations.

Main responsibilities

Planning and system development

• maintain financial systems as required by RCI’s standards in order to provide appropriate levels of security and controls over the organization’s resources.
• ensure financial transactions to comply with RCI’s policies and guidelines, local authorities’ requirements
• provide technical support to the financial officers of the partner organizations in Vietnam

Accounting and financial implementation

• manage day to day finance operations, including implementing RCI’s policies, procedures and systems, reviewing accounts payable documents for proper accuracy and completeness, and liaising with bank on all banking issues;
• be responsible for preparing financial reports and tracking  expenses of all projects and programs;
• provide updated and accurate monthly financial reports to RCI director/Office Manager in a timely manner,  and ad hoc reports on financial status of project expenses and budget as required;
• manage the process of clearing bills, payments, and vouchers from RCI’s partner organisations;
• manage the transfer of project funds from the central account to partner organisation’s accounts;
• work closely with the donors to ensure reconciliation of monthly expense reports, and respond to any inquiries they may have;
• preparation of monthly financial spreadsheets, cash flow forecasts in accordance with appropriate procedures;
• perform daily data entry into the accounting software;
• maintain accurate record keeping;
• prepare payroll, social insurance, and personal income tax for staff
• prepare annual budgets accurately, carry out mid-year reviews properly and make other budget revisions timely for the office as required.
• identify & implement measures to enhance the credibility and objectivity of financial statements and reports.
• review & update the finance management manuals regularly with all changes related to policies and procedures.
• review financial summary and analysis reports of the partner organizations.
• monitor the preparation, updating and maintenance of office fixed asset records etc., andother general administrative duties as required
• Work with internal and external auditors on annual basis on all projects and programs

Monitor, follow?up and reporting

• prepare & submit financial reports properly and in a timely manner to the donors
• oversee the annual audit
• follow up with audit findings and implement recommendations.

Staff development

• identify & provide necessary training and other support to financial officers of the partner organizations

Qualifications

The following knowledge, skills and abilities can be acquired through a combination of formal schooling, self?education, prior experience, or on-the-job training:

• a Bachelor Degree in Accounting or or similar field
• experience with project financial accounting functions in an NGO or similar setting
• a Chartered Accountant or Certified Public Accountant is an asset.
• knowledge of International Financial Reporting Standards and a practical knowledge of financial systems and internal controls.
• knowledge of accounting cycle and government tax and social insurance regulations and requirements.
• a thorough understanding of budgetary processes and variance analysis
• strong accounting and financial management and reporting skills.
• finance and accounting and experience supporting USAID and other donor-funded projects is preferable;
• experience in developing and monitoring of budgets, and an understanding of data processing concepts and systems
• Ability to explain financial concepts to non-finance personnel in a clear and concise manner, without technical/accounting jargon
• strict requirement on integrity and accountability
• detail-oriented and organized; ability to work hands-on, independently, and within team in difficult work environment and function well under pressure;
• Strong computer skills specifically in MS Word, MS Excel and Outlook;
• experience working with QuickBooks accounting system or similar accounting software;
• good English skills (both spoken and written).

Benefit package:

1. A maximum 13th month additional salary pay as annual TET bonus calculated over the number of worked months
2. A free annual standard health check with a maximum of 3,000,000VND
3. An additional combined personal accident and hospitalization insurance package
4. 20 annual holidays and all public holidays

Salary: Please indicate your expected salary in your application

Application

Interested applicants are invited to submit their application to [email protected]  by 20th November 2024.

In the subject line, please insert: Application for Finance Officer.