Finance Officer

Fundación IPADE is a Spanish NGO working in 14 countries around the world. The foundation  is supporting the implementation of a 5 -year Regional Program on  “Biodiversity Conservation and Promotion of Sustainable Economic Activities in Rural Communities depending on National Resources and Living in Fragile Ecological Areas in Vietnam, Philippines and Cambodia - Convenio Asia 07-CO1-032” funded by the Spanish Agency for International Cooperation for Development (AECID)

IPADE Vietnam is looking for 1 full-time employee to ensure the Financial Monitoring of the projects, Accountability and Audits, Office Administration and Staff management to perform the following task and responsibilities:

MAIN TASKS:

Accounting:

- Office Bookkeeping and petty cash accountability
- Control of the office taxes and insurance obligations
- Treasury and analysis of IPADE Vietnam bank statements (VND and Euro)
- Assist in updating transfer needs from IPADE Headquarters

Financial Monitoring:

- Monitor the budgets and expenditures of all projects, submission of reports, validation of partners financial justification
- Communication with local partners:
Analysis of  local partners´ financial needs and forecasts
Validation local partners´ financial justification
- Consolidate financial reports from each partner into a global report
- Review, photocopy, arrange and file financial supporting documents for Yearly Audit
- Asses local partners´ accountancy procedures and provide training on AECID's and IPADE regulations on expenses authorization/justification
- Assist local partners in financial planning, reviewing their annual budgets and consolidation of their annual budget proposal.
- Communication of financial obligations in Vietnamese/English to local clients and local partners

Audits:

- Preparation of required documentation for quarterly reports to IPADE Financial Coordinator and yearly audit to IPADE Madrid
- Validation of final IPADE Vietnam financial audit report

Office Administration:

- Prepare salary and taxes payments
- Assist in managing and disbursing salary payments and taxes
- Arrange with suppliers the provision of IPADE office needs on supplies and services
- Translation of documents from Vietnamese to English and English to Vietnamese.
- Update equipment´s inventory.
- Follow up of administration of office issues
- Others when needed

COORDINATION WITH IPADE TEAM AND PARTNERS:

- Participate; coordinate, collaborate with the personnel in IPADE. Is proactive and able to propose solutions to problems.
- Support the companions of work when necessary, mainly when they need financial support for their activities.
- Work to maintain a good working atmosphere.
- Support and work together with the Technical Assistances which can be contracted by IPADE to ensure the quality and sustainability of the projects, mainly when they need financial support.
- Relation with the local governments and to represent IPADE when meeting and working with them in financial issues at provincial, district and communal level

HIERARCHIC AND FUNCTIONAL RELATIONS:

- The direct responsible will be the IPADE Country Coordinator, based also in IPADE office in Hanoi.
- The Financial Assistant reports to IPADE Country Coordinator and also to Regional Financial Coordinator, who assures accounting quality and provides training on AECID rules and regulations.
- The Financial Assistant doesn´t have any IPADE´s worker in charge.

Location: Hanoi. Although the post is based at IPADE office in Ha Noi, the development of its functions may require trips to the provinces where IPADE implement its projects, mainly Lao Cai, to work jointly with financial staff of the counterparts.

Requirements:

- Vietnamese national
- University Degree in Finance and Accountancy or Administration
- Experience as Finance & Admin Officer at least of 2 years.
- Willingness to travel to project implementation areas and stay for periods of some days for supporting the local partners in the financial reporting and other issues related to the job description.
- Interpersonal and cross-cultural communication skills
- English fluency spoken and written is essential
- Proven computer skills (MS Office, Expert in Excel necessary with knowledge of Pivot Tables valued)
- Excellent organizational  and planning skills
- Experience and interest in working in NGO for Development would be an asset
- Spanish fluency or some Spanish language capability would be a great asset, as also will be good knowledge of AECID regulations.

Offers:

- Labor Contract and Salary according to the experience and the IPADE scales from September 2012 to March 2013.

Please send detailed CV and cover letter in English before the 9th of September to: [email protected] or IPADE Vietnam - No.10D, Alley 11, Tay Ho, Hanoi.

Only a short list of applicants shall be contacted for interview.

Job Details
Organisation Name: 
IPADE Vietnam
Location: 
Ha Noi
Application Deadline: 
Sun, 2012-09-09