Finance Officer

JOB TITLE: FINANCE OFFICER

POSITION SUMMARY:

Location: Ho Chi Minh City
Employee classification: Local, FTE
Duration: 1-year term (with possibility of extension based on performance and funds availability)

BACKGROUND: IRD VN is a global health research and service delivery company with headquarters in Singapore. IRD’s pioneering work in areas where global health, behavioral economics and information technology converge have provided an exciting impetus for growth. IRD’s teams support and operate global health research and delivery programs in Bangladesh, Democratic Republic of Congo, Ethiopia, Indonesia, Jordan, Kenya, Malawi, Nepal, Pakistan, Tajikistan, Uganda, South Africa, Timor Leste, United Arab Emirates, Viet Nam and Zimbabwe. IRD is a key partner on the $60m endTB project on the implementation of delamanid- and bedaquiline-based regimens for treatment of MDR-TB.

FIT is a registered non-profit organization working in the field of TB prevention and care, service delivery, research, technical assistance and advocacy. FIT is a young, dynamic, growing organization. Over the past year, we have grown to over 25 office-based staff, with an additional 300 supervisors and health workers spread across multiple cities in Viet Nam. We work in close collaboration with Provincial and National TB Programmes and other in-country partners to implement projects funded by the European Union’s Horizon 2020 program, the Stop TB Partnership’s TB REACH initiative, Centers for Disease Control and Prevention, UNITAID and Johnson & Johnson. FIT also had multiple active research partnerships, including with the Liverpool School of Tropical Medicine in the UK, the Karolinska Institutet in Sweden, the KNCV Tuberculosis Foundation in the Netherlands, and Ceres Nanosciences and SureAdhere Mobile Technology in the United States. FIT staff have supported the implementation of other TB programs in South and Southeast Asia, and represented Viet Nam at multiple regional and international forums on TB technical assistance. Finally, FIT has represented civil society organizations from Viet Nam at regional events and at multiple events in the lead up to and during the United Nations High Level Meeting on TB in New York City.

IRD VN and FIT share common interest in carrying out and facilitating the development of health services and research projects related to Tuberculosis (TB) and other diseases of interest. The two entities have entered into a formal partnership under which IRD VN and FIT shall provide mutual cooperation in their respective activities and exchange of biological specimens and materials, information, and expertise towards conducting health research and improving service delivery for, but not limited to, the prevention and control of TB and related conditions. The Accountant will work for both organizations: Friends for International TB Relief (FIT) & Interactive Research and Development Viet Nam (IRD VN).

MAIN DUTIES & RESPONSIBILITIES:

• Review the record deposits and income recognition;
• Arrange for payments: Review payment requests, writing vouchers, submitting vouchers for approval;
• Review daily record of bank and cash payment transactions before entering them onto the accounting software (SunSystems);
• Prepare the monthly reconciliation of bank accounts, cash accounts;
• Process the opening of new bank accounts as and when necessary;
• Design the financial reports and analyses and submit for review and validation;
• Generate financial reports and analyses on the system and submit for review and approval;
• Prepare donor specific financial reports (periodically and ad-hoc), submit for review and approval before official submission;
• Assist in collecting the information and explanation to prepare response to donor’s requests and queries;
• Scan accounting vouchers to submit for review and verification before official submission to donor;
• Prepare monthly pay-slips for issuance to staff with accuracy and confidentiality;
• Be the first reviewer of monthly payroll preparation;
• Work with the Finance Manager to provide instructions for timesheet preparations, collection and follow-up;
• Be the focal point to maintain and manage the user access, license and registration for the office’s SunSystems;
• Maintain the Chart of Accounts, Analysis Codes/Dimensions on SunSystems;
• Prepare budget and forecast periodically (monthly, quarterly) and submit to the Finance Manager and Finance Director for review and final submission;
• Prepare and complete the routine tasks on SunSystems: period opening/closing, FX conversion rate updates, importing data, posting journals, backup and restore data, allocation of overhead cost, etc.;
• Monitor incoming grants, filing and tracking donor contracts/amendments, prepare invoice to call for funds;
• Prepare the report and notification to local government offices on incoming grants;
• Prepare the periodic reports to government offices (such as Tax, VUFO, HUFO, PACCOM, etc.);
• Assist the Finance Manager and Finance Director in writing up budgets for proposals.
• Study the incoming grant contracts/agreements and propose the necessary arrangements for project to prepare for the contractual requirements;
• Audit: prepare the data for auditors; review the draft of audit reports before the Finance Manager and Finance Director;
• Prepare the out-going subcontracts and submit to the Finance Manager and Finance Director for review;
• Maintain and regularly update a database of out-going subcontracts;
• Assist in reviewing the consultancy, procurement and service contracts for offices and projects;
• Work with the Accountant to file the finance’s vouchers and ensure that they are adequate for the users and can be easily accessed;
• Perform the financial closing process following donor’s and government’s requirements, including the review of annual physical check of asset;
• Assist in the Administration work of the department, such as: reviewing the procurement documents, selection of supplier, service and procurement contracts; ensuring office safety (locks, keys, safe, etc.); periodic review of office’s asset management; review the staff update report before submission to the local Government;
• Other tasks that are reasonably assigned by the Directors.

KNOWLEDGE AND SKILLS REQUIREMENT:

• Bachelor’s degree in accounting, finance, business or a related field. Master degree is desirable;
• At least 6 years of experience working in accounting or finance in project management.
  Experience in INGOs and Government grants (USAID, EU, KOICA, etc.) would be an advantage;
• Experience in accounting software (FAST, Oracle, SunSystems, etc.);
• Proficient in MS Excel, good knowledge in MS Access and VBscripts would be an advantage;
• Fluency in written and spoken English and Vietnamese language;
• Ability to balance numerous tasks simultaneously and meet tight deadlines;
• Keen attention to detail;
• Be willing to travel when required from time to time;
• Good attitude, self-motivated, and ability to work well individually as well as in teams.

Interested candidates please follow the instruction below to submit your application.

APPLICATIONS SHOULD INCLUDE:

• A cover letter
• A detailed Curriculum Vitae
• Photocopy of degree certificate(s) / diploma(s)
• At least two employment references (Name, Phone Number, Email Address)

SUBMIT AN APPLICATION:

• By e-mail to [email protected] addressed to Mr. Dzung Pham,
• Subject: “Application for IRD VN - Finance Officer”,
• No later than: 15 August 2020.

Note:

• Compensation will be commensurate with experience.
• Full benefits will be included in the compensation package.
• All applications will be carefully considered, but only short-listed applicants will be interviewed.

If you do not hear from us within 21 days of the closing date, this means your application was unsuccessful.

IRD VN is an equal opportunity employer