Financial Assistant

IPADE Vietnam is looking for 1 full-time employee to ensure the Financial Monitoring of the projects, Accountability and Audits, Office Administration and Staff management.

TASKS:
Accounting:
- Office Bookeeping and petty cash accountability
- Control of the office taxes and insurance obligations
- Treasury and analysis of IPADE Vietnam bank statements (VND and Euro)
- Assist in updating transfer needs from IPADE Headquarters
Financial Monitoring:
- Monitor the budgets and expenditures of all projects, submission of reports, validation of partners financial justification
Communication with local partners:
- Analysis of local partners ? financial needs and forecasts
- Validation local partners ? financial justification
- Consolidate financial reports from each partner into a global report
- Review, photocopy, arrange and file financial supporting documents for Yearly Audit
- Asses local partners ? accountancy procedures and provide training on AECID's and IPADE regulations on expenses authorization/justification
- Assist local partners in financial planning, reviewing their annual budgets and consolidation of their annual budget proposal.
- Communication of financial obligations in Vietnamese/English to local clients and local partners

Staff:
- Prepare salary and taxes payments
- Assist in managing and disbursing salary payments and taxes

Audits:
- Preparation of required documentation for quarterly reports to IPADE Financial
- Coordinator and yearly audit to IPADE Madrid
- Validation of final IPADE Vietnam financial audit report

Office Administration:
- Arrange with suppliers the provision of IPADE office needs on supplies and services
- Translation of documents from Vietnamese to English and English to Vietnamese.
- Update equipment ?s inventory.
- Follow up of administration of office issues
- Others when needed
- Relation with the local governments and to represent IPADE when meeting and working with them in financial issues at provincial, district and communal level

COORDINATION with IPADE STAFF:
Participate; coordinate, collaborate with the personnel in IPADE. Is proactive and able to propose solutions to problems.
Support the companions of work when necessary, mainly when they need financial support for their activities.
Work to maintain a good working atmosphere.
Support and work together with the Technical Assistances which can be contracted by IPADE to ensure the quality and sustainability of the projects, mainly when they need financial support.
HIERARCHIC and FUNCTIONAL RELATIONS:
The direct responsible will be the IPADE Country Coordinator, based also in IPADE office in Hanoi.
The Financial Assistant reports to IPADE Country Coordinator and also to Regional Financial Coordinator, who assures accounting quality and provides training on AECID rules and regulations.
The Financial Assistant doesn ?t have any IPADE ?s worker in charge.
Location: Hanoi. Although the post is based at IPADE office in Ha Noi, the development of its functions may require trips to the provinces where IPADE implement its projects, mainly Lao Cai, to work jointly with financial staff of the counterparts.

Requirements:
- Vietnamese national
- University Degree in Finance and Accountancy or Administration
- Experience as Finance & Admin Officer at least of 2 years.
- Willingness to travel to project implementation areas and stay for periods of some days for supporting the local partners in the financial reporting and other issues related to the job description.
- Interpersonal and cross-cultural communication skills
- English fluency spoken and written is essential
- Proven computer skills (MS Office, Expert in Excel necessary with knowledge of Pivot Tables valued)
- Excellent organizational and planning skills
- Experience and interest in working in NGO for Development would be an asset
- Spanish fluency or some Spanish language capability would be a great asset, as also will be good knowledge of AECID regulations.

Offers:
Labor Contract and Salary according to the experience and the IPADE scales.
Please send detailed CV in English before the 8th of September to:
IPADE Vietnam - So 10D, Ngo 11, Pho Tay Ho, Ha Noi
Or by e-mail to: [email protected]
Only a short list of applicants shall be contacted for interview