Financial Specialist

USAID Saving Species Financial Specialist

(to provide financial management support to the PMU and CITES MA
for the USAID Saving Species (USS) Project)

JOB SUMMARY:

Based in the Project Management Unit (PMU) and reporting to the USS Chief of Party in close coordination with the PMU Director, this Financial Specialist will be responsible for the accounting and finance management functions of the counterpart funds primarily and other project funding as needed. S/he will support the PMU and CITES MA to maintain high standards of financial stewardship and compliance with existing regulations of the Government of Vietnam and those of USAID.

MAIN TASKS & RESPONSIBILITIES:

System Development:

• Establish accounting and financial systems as required by Vietnam’s regulations and rules on management of ODA projects and maintain them in order to provide appropriate levels of security and controls over the counterpart funds.
• Develop accounting and financial policies and procedures concerning management of the counterpart funds.
• Develop a financial reporting structure for counterpart funds as required by the Vietnam’s regulations.
• Review and update internal control systems regularly.

Accounting and Finance Implementation:

• Ensure only allowable, allocable and reasonable costs are processed; financial transactions are approved and attached with supporting documents.
• Prepare annual budgets, quarterly/annual financial reports and other budget modifications accurately and timely.
• Identify and implement measures to enhance the credibility and objectivity of financial reports.
• Prepare financial summary and analysis to support the PMU and CITES MA’s informed decisions.
• Monitor financial performance against the work plan and inform the PMU and CITES MA’s leadership accomplishments and issues of concern regularly.
• Monitor petty cash and bank accounts to ensure funds availability for activity expenditures.
• Secure and back up both hard and soft copies of transactions on a monthly basis.
• Assist with audit and ensure audit findings are followed up and recommendations are implemented.
• Work closely with the accounting department of Vietnam Administration of Forestry (VNForest) on accounting and disbursement procedures.

Procurement Management:

• Develop procurement procedures in compliance with existing regulations of the Government of Vietnam; reinforce their implementation for timeliness and cost effectiveness.
• Plan and conduct bidding for service and goods procurements through the counterpart funds;
• Handle the entire process of goods and services procurement including drafting requests for quotation, purchase orders, bid criteria, technical and cost review documents, modifications, negotiation memorandums, receipt documents, receiving goods and services and submitting request for payment.
• Ensure that the procurement-related filing system is maintained audit-ready.
• Prepare, update and maintain CITES MA project-related inventory and their records against fraud, theft and obsolescence.

Other tasks relevant to the position and in support of USS project objectives as assigned by the PMU’s Director, and agreed to by the USS Chief of Party.

SELECTION CRITERIA AND QUALIFICATIONS:

• Bachelor Degree in Accounting/ Finance;
• Having a Bidding Certificate would be an advantage;
• Knowledge about or working experience with USAID/ CITES MA/ ODA projects/International-funded projects is an advantage;
• Working experiences with ODA/ international funded projects within VNForest is preferred;
• At least 03 year experience in accounting or financial management;
• Experience in establishment and monitoring of budgets.
• Knowledge of Vietnam’s accounting administration principles, practical knowledge of financial systems and internal controls.
• Knowledge of accounting theory and financial statements and government tax requirements.
• Knowledge in accounting software operation.
• Strong accounting and finance management skills.
• Good oral and written communication skills.
• Good team building skills, and ability to work with a minimum of supervision, exercise judgment, meet deadlines and work under pressure.
• Adequate English and Vietnamese, both verbally and in writing.
• Good computer skills (Words, Excel, Access, PowerPoint).

APPLICATION SHOULD INCLUDE:

• A resume/curriculum vitae (no more than three pages) summarizing qualifications and experience.
• An application letter (no more than two pages).
• Three work referees and contact details.

Application should be sent to: [email protected] before 7 June 2018.

Only shortlisted applicants will be notified for an interview.