General Accountant

General Accountant at AIP Foundation (Head Office)

About AIP Foundation

AIP Foundation is a U.S. registered 501 (c) (3) non-profit organization addressing the pervasive and devastating rate of road traffic crash injuries and fatalities in developing countries through a holistic set of programs, with a particular focus on helmet use and safety products. Our pillared strategy includes access to safe equipment, public awareness campaigns, school-based and targeted population campaigns, technical assistance particularly focused on legislative advocacy and helmet standards, and research, monitoring, and evaluation.

Currently, AIP Foundation has approximately 50 staff with offices in Ho Chi Minh City and Hanoi in Vietnam, Phnom Penh in Cambodia, Bangkok in Thailand. AIP Foundation funders and partners include a wide variety of public and private donors. As a member of the United Nations Road Safety Collaboration, AIP Foundation provides input to reports made by the UN Secretary General to the UN General Assembly. For additional information, please visit


The AIP Foundation is seeking for a fulltime position of the General Accountant who will be based in Hanoi Head Office. The key focus of the role is managing account entries, documents, payments and finances. The primary responsibility of the position is handing and recording internal financial transactions.


This role will be appraised by FAHR Director.

Job Description

  • Prepare payment/receipt vouchers for bank and cash.
  • Ensure all proper accounting records are maintained with accuracy, timeliness and completeness.
  • To first check carefully bills, quotations, supporting documents and to ensure that the expenses are complied with approved budget in a timely manner, and send Chief Accountant for checking before getting approval from FAHR Director.
  • Ensure all statutory tax and tax filings are prepared accurately and submitted timely.
  • Do book-keeping and ensure that up-to-date accounting data is available to the Chief Accountant and Finance Director upon request.
  • In charge of daily banking, processing bank payments and cash withdrawals, collecting bank statements, preparing bank reconciliation reports and ensuring the safety of banking.
  • Maintain an adequate level of office cash flow and petty cash to meet daily operating needs, safeguard office safe and ensure safety procedures are correctly followed.
  • Provide supporting documents relating to financial report as required by the donors.
  • Update the actual costs for Program following implementation budget as required.
  • Follow up and manage purchase orders and do reconciliation liabilities with vendors.
  • Cash management and disbursement to manage staff’s advance and settlement.
  • Assist Chief Accountant in preparation of finance reports for audit.
  • Provide guidance on accounting procedures to other staff and partners, as necessary.
  • Keep all accountancy, salary and other sensitive information pertaining to the program confidential.
  • To responsible for document filling (accountancy, consultant contracts, office lease contract, contract with suppliers, etc.).
  • To prepare and provide other accounting information and reports as requested.
  • Act as contact point and work with public service agencies such as the Insurance Department, Tax Department, etc. and to ensure compliance with current regulations.
  • Responsible for preparation monthly payroll in a timely manner.
  • Carry out other duties as required by FAHR Director


  • University degree or higher with major in Financial Accounting or financial management
  • At least 5 years of working experiences in a similar role
  • Proven written and verbal English
  • Ability to prioritize whilst managing expectations
  • Good interpersonal communication skills
  • Ability to manage multiple projects
  • Ability to work as part of a team
  • Commitment to AIP Foundation’s mission, vision and core values
  • A dynamic and professional individual with initiative
  • Honest and trustworthy
  • Talent in negotiating and dealing with practical issue
  • Diligent, factual, and sense of anticipation

Contact and Deadline

The position will be hired locally.

Applications are due on 10th February 2022. However, please note that applications will be reviewed on a rolling basis and interviews may be conducted before the closing date.

Please submit a one-page cover letter, maximum 5-page CV, and two references with current email address and telephone number to our AIP Foundation email address at: [email protected]

The reference check will only be carried out with the final selected candidate and well informed to candidate before contacting his/her references. All applications will be carefully vetted, including working history and background checks.

Job Details
Organisation Name: 
AIP Foundation
Application Deadline: 
Thu, 2022-02-10