Human Resource and Administrative Officer

Job Title: Human Resource and Administrative Officer
Workplace: Ho Chi Minh City
Report to:   Country Director

Introduction:
enda Vietnam (Environment and Development Action in Viet Nam) is the Vietnamese antenna of enda Tiers Monde, operating in different provinces/cities in Viet Nam since 1994. enda Vietnam works with the poor in urban areas with focusing on solid waste system management, network of communities and cities, environment awareness, community savings and development, support migrant and policy advocacy. The current project areas are Hanoi, Da Nang, Quy Nhon, Ha Tinh, Kon Tum and Ho Chi Minh City.

Main Responsibilities:
enda Vietnam’s Human Resource and Administrative Officer is responsible to manage administration and logistics activities in the field office. He/she also takes responsibility to conduct tasks related to human resource. He/she will work closely with other staffs of enda Vietnam and report to Country Director to support operation functions of the office and program go smoothly and efficiently.

Key tasks:
Administrative tasks:
- Be responsible for incoming and outgoing telephone calls and emails
- Handle office expenses and petty cash of HCMC office under the approval of the director or finance manager
- Manage office equipment and infrastructure to ensure a well-running office
- Responsible for the overall running of the reception operation
- Make logistic arrangement including flights reservations, hotel and vehicle arrangement for project staffs, visitors/partners, donors, consultants, volunteers and interns
- Conduct procurement of stationery for staff and meetings/workshops and assets of the office
- Prepare correspondence, memos, reports, presentations, and emails to local counterparts, donors or other related offices or agencies in relation to the office operations
- Carry out other duties such as translation works, take minutes of office meetings as requested by the supervisor
- Update the filling system and manage filing the office documents for both hard and electronic copies.

Human Resource tasks
- Recommend and execute annual staff development plan for enda team
- Recommend and execute policies, procedures, rules, regulations for employees in compliance with Viet Nam’s Labor Law
- Review and update all human resources policies to meet the organization’s needs
- Plan and facilitating HR activities in the team: contract, recruitment, employee relation
- Ensure to develop job descriptions for current/new positions
- Maintain current organizational chart and current staff contact list
- Assist the progress of job planning and performance management
- Provide coaching and training to direct staffs on HR & Admin functions
- Establish and maintain relations with government, labor union and other related personnel stakeholders
- Monitor and record employee time sheets and  leave requests
- Support for procedures or papers relating to personnel or staffing issues
- Conduct instruction for  staff members about admin and HR procedures
- Other related assignments.

Qualifications:
- University degree in administration, human resource management or other relevant disciplines
- Fluency in English and Vietnamese essential (both oral and written), fluency  in French will be a plus
- At least 2 year experience working as an HR and administrative officer for an international organization
- Skillful in interpersonal, time management, communication, and problem solving skills
- Very good computer skills on internet, MS office
- Experience in team working
- Able to work under pressure and deadline
- Be willing to occasionally travel for work, as required.
- Salary will be determined based on experience and qualifications.

Please send CV and a completed application form, contact of referee(s) and a covering letter in English addressing the list of competencies to: enda Vietnam – C2, B?u Long Street, C? xá B?c H?i, Ward 15, District 10, HCM city or by email to [email protected]

The closing date for application is 6 pm on the 20 March 2012. Only short-listed candidates will be contacted and CVs cannot be returned.