Human Resources (HR) and Admin Assistant Consultant

Human Resources (HR) and Admin Assistant Consultant

USAID Learns  

Hanoi, Vietnam  

Apply here:

https://phg.tbe.taleo.net/phg02/ats/careers/v2/viewRequisition?org=SOCIIMPA2&cws=39&rid=4529

About Social Impact 

Social Impact (SI) is a global development management consulting firm. We provide monitoring, evaluation, strategic planning, and capacity-building services to advance development effectiveness. We work across all development sectors including democracy and governance, health and education, the environment, and economic growth. Since 1997 we have worked in over 100 countries for clients such as US government agencies, bilateral donors, multilateral development banks, foundations, and nonprofits.? 

Project Objective 

SI is implementing the USAID/Vietnam Learns Contract.?The scope of the five-year project is to support USAID/Vietnam staff and its implementing partners to implement more efficient, effective, and sustainable programs by (1) improving staff knowledge and skills in Monitoring, Evaluation & Learning (MEL) and Collaborating, Learning & Adapting (CLA); (2) advancing evidence-informed decision-making; (3) strengthening strategic collaboration between staff and local stakeholders.? 

**Please note: This is a local position.
Only Vietnamese citizens are eligible to apply**

Position Description 

SI seeks to hire a short-term HR and Admin Assistant Consultant, who will provide human resources support and assist the administrative process. This consultancy is based in Hanoi for 6 months contract and will report to the HR Specialist.

Responsibilities  

With the support and guidance of the Operations Team, the consultant will be expected to:

Human Resources and Recruitment (70%) 

• Support HR Specialist in performing full-cycle recruitment of expatriate and local consultant teams, including:

1. Posting job advertisements for appropriate job boards and newspapers.
2. Sourcing qualified candidates through various means; networking with partners to increase SI’s pool of candidates.
3. Screening for candidate skills, background, and quality.
4. Setting up interviews and attending interviews when appropriate.
5. Ensuring the SI recruitment trackers, database, and Taleo, are kept up to date
6. Conducting verification of candidate references, drafting selection memos, Consulting Agreements, and Young Professionals Agreements.
7. Ensuring the SI recruitment tracker, database, and Taleo, are kept up to date
8. Supporting the onboarding process for new hires.

• Optimize multi-channel recruitment strategies to reach more potential candidates.
• Support USAID Learns’ internal/external events and bonding activities.
• Support to collect the Trade Union documents and report to Vietnam General Confederation of Labour.

Procurement and Administration (30%)

• Ensure the operation of equipment by completing maintenance requirements; calling for repairs; maintaining equipment inventories.
• Support with purchasing supplies, equipment, and services for USAID-Learns office. 
• Support with event logistics including meeting room set up, travel, and accommodation.
• General administrative assistance.
• Support accountant to follow up with related individuals and suppliers on obtaining payment supporting documents and making payment vouchers.  
• Other tasks as assigned. 

Qualifications

• Bachelor’s Degree or higher in social sciences, business administration, business management, or in relevant fields.
• Demonstrated experience and passion for human resources/ procurement/ administrative procedures.
• Proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
• Strong digital skills, including visualization, design and consolidation of information, preferred.
• Ability to pay close attention to details and handle multiple tasks.
• Ability to exercise good judgment and communicate effectively, orally and in writing.
• Strong self-reflection skills and learning mindset, proven capacity to take initiative.
• Very strong verbal and written English, required.
• Experience working with USAID-funded projects, required.

The closing date for application: July 26, 2023. Selection and interview will be performed constantly and interested candidates are encouraged to apply as soon as possible. 

To apply, please merge both your CV and a cover letter (one-page briefly outlining your qualifications and motivations for applying) into one pdf file and submit it through the online portal.

To learn more about Social Impact, please visit our website: http://www.socialimpact.com 

SI is an equal-opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Only selected candidates will be contacted for an interview. Please, no phone calls, no visits.