ICEM Senior Administrative Officer

Background
ICEM - the International Centre for Environment Management was established in 1999 to help governments and communities build capacity in the sustainable use of natural resources and maintenance of environmental quality. ICEM works in Asia - especially the Mekong countries - and focuses on climate change, water resources and biodiversity conservation. ICEM seeks to integrate environmental concerns with development through spatial planning, socio-economic analysis and environmental assessment tools. The Centre draws from an active network of experts and organizations, nationally and internationally, and in public and private sectors in forging partnerships to address critical conservation and development issues. 

The Senior Administrative Officer will lead the administrative management of ICEM Vietnam Office and be involved in coordination of assigned ICEM projects, working to the ICEM Program Coordinator and with respective ICEM Project Managers:
Key responsibilities:
- Project Implementation Support
- Prepare draft contracts for individual consultants or sub-contracts with partners
- Manage project expenditure plans and budgeting for project activities and events
- Prepare, finalize and correspond with project teams and clients in all activities
- Establish and maintain good communications with the client on project issues and concerns. When assigned participate in key meetings with partners.

Human resources
- Manage ICEM Vietnam human resources, recruitment, conditions of service, social and health insurance, and performance, delegating and overseeing administrative and logistical activities as appropriate
- Update and oversee implementation of provisions of the ICEM administration manual and conditions of service
- Oversee the work of ICEM administrative and maintenance support staff.

Office management
- Overall day to day responsibility for running of the ICEM office
- Procurement of office supplies and inventory of company equipment ensuring that all equipment is properly secured and maintained
- Manage the ICEM office building, facilities and equipment, ensuring its effective functioning and maintenance
- Draft correspondence in English and Vietnamese
- Assist as required in translation (English – Vietnamese, Vietnamese – English) of reports/presentations/papers and act as interpreter when required
- Ensure proper invoice/receipt records are maintained

Logistical and operational activities
- Facilitate logistical aspects of the ICEM projects including the organization and implementation of field missions, workshops and seminars.
- Support organization of the missions and activities of international and national consultants

Qualifications:
- Advanced university education in business, administration, finance, science, social sciences, or related fields with some experience of environmental management desirable
- Excellent oral and written communication skills in both English and Vietnamese
- Good management skills and at least three years of work experience in similar positions.
- Previous working experience with a consulting firm would be an advantage.
- Strong sense of responsibility and ability to show initiative
- Creative and entrepreneurial but also capable of maintaining tight project management oversight
- Excellent team working skills with the ability to motivate others
- Good IT skills in Word, Excel, Microsoft Access, and Microsoft Office Power Point

Interested applicants should send a cover letter and CV with contact details of two references in writing or by e-mail to the address below before Monday, 7 November 2011, if applying by e-mail the position applied for should be included in the subject line of the mail:

ICEM Vietnam Office
No. 6A, Lane 49 To Ngoc Van Street, Tay Ho District
Hanoi, Vietnam
Tel: 04 3 8239127
Email: [email protected]
Website: www.icem.com.au; www.mekong-protected-areas.org