Intern Communications & Capacity Building

Position: Intern Communications & Capacity Building

Commencement date: As soon as possible

General Context

ActionAid is a global movement of people working together to further human rights for all and defeat poverty. We believe everyone has the power within them to create change for themselves, their families and communities. ActionAid works in over 45 countries with over 15 million people worldwide. We have a ‘bottom up’ approach to decision-making, and uniquely, our head office is located in Africa.

ActionAid started working in Vietnam since 1989, established its Representative Office in Hanoi in 1992. Since then, it has been focusing the work to end poverty and promote sustainable development in mountainous, remote and difficult regions as well as poor urban areas across Vietnam. ActionAid Vietnam (AAV) works in partnership with local partners in different provinces and applies Human Rights Based Approach to its entire works.

This paper aims at providing Terms of Reference to recruit an Intern to support the two functions Communications & Campaigns and Capacity Building at AAV.

Key working relationship 

All AAV staff and Partners

Key tasks

Provide support to Communications and Campaigns function (70% of time):

- Website & HIVE updates

• Daily support in writing, editing, and translating news in Vietnam and English to upload onto AAV website and HIVE page
• Daily support in uploading information onto AAV website and HIVE page
• Monthly support in writing monthly management report for AAV website and HIVE page

- Monitor blogs, forums and social networks

• Weekly support in uploading information to AAV website – blog section
• Monthly support in consolidating information and writing monthly report for AAV HIVE’s Program Quality Forum
• Support for developing the launch plan of AAV’s Facebook in June 2014
• Support in updating and managing information on AAV Facebook from June 2014
• Daily support in uploading videos onto AAV Youtube

- Write and edit the e-newsletter

• Daily support in collecting, writing, and editing news, stories of change, and photos from other functions to build content for the e-newsletter
• Daily support in translating the Vietnamese content of the newsletter into English and vice versa
• Work with agency to design the newsletter’s layout from Jun 2014
• Support in uploading the newsletter onto AAV website and HIVE page and emailing it to AAV’s stakeholders when required from Apr 2014

- Support in campaigning:

• Daily support in translating 4 AAI’s report on Tax Power Campaign (TPC) into Vietnamese and then upload them to TPC webpage
• Support in organizing youth events in LRPs for TPC in May & June 2014
• Support in organizing media field trip to LRPs to reflect stories of change for TPC in May & June 2014

- Support for communication work:

• Support in writing press release and preparing press package when required
• Daily support in printing and producing communication publications and products
• Support in media clipping and documentation when required

- Translate and interpret English into Vietnamese and vice versa if and when required
- Undertake tasks such as document filing, documentation, minutes taking, logistics arrangement
- Other tasks as assigned by Line Manager

Provide support to Capacity Building function (30% of time):

- Support for training:

• Support organizing the training on Coaching and Mentoring skills in June 2014
• Support organizing the training of DLA Piper Capacity in September 2014
• Support organizing 3 training courses with partner in 2014
• Support in data input for training records in the database
• Support in data input for training evaluation for 5 above mentioned trainings

- Support for establishing e-learning portal of SEAComHub:

• Support input user accounts data and tracking the usage by direction of CBC
• Support in uploading materials

- Support for maintaining knowledge portal

• Support in uploading materials

- Translate and interpret English into Vietnamese and vice versa if and when required
- Undertake tasks such as document filing, documentation, minutes taking, logistics arrangement
- Other tasks as assigned by Line Manager

The detail tasks and time allocation in both departments will be reviewed after 3 months (from the date the Intern starts working)

Qualification/Capacity of the Intern

• Highly motivated, undergraduate or recent graduate in good academic standing and with a strong interest or background social media
• Preferably a marketing, communications, journalism or PR major
• Good command of English, including interpretation and translation from Vietnamese to English and vice-versa

Opportunities

• Taking part in planning, organizing and executing communication activities
• Working in a global professional environment
• Developing career development in one of the biggest INGOs in Vietnam
• Competitive allowances

Supervisor

• Reporting directly to Communications & Campaigns Coordinator and Capacity Building Coordinator

Working setting

• Full time (7.5 hours per working day, from Monday to Friday), and be based in Hanoi office of AAV

Allowance

• Following the AAV’s cost norm
• Budget source: from Communications function, AAV

Duration of the contract

• One year (May 2014 – May 2015) – fixed term with possibility of extension

Other benefits and responsibilities

• ActionAid Vietnam will write reviews and acknowledge after the collaboration period of the Intern with AAV if s/he meets AAV’s requirements.
• The Intern is responsible for following all instructions of AAV staff and ensuring quality of work. If the Intern, who cannot meet the deadlines and quality requirements, his/her contract is terminated by AAV within 5 working days of notice.
• The Intern is required to keep all information and data of Policy & Campaign Department confidential and for internal use. If s/he discloses such information to a third party outside AAV, s/he will be responsible for that loss of intellectual property and his/her contract will be terminated immediately by AAV.

How to apply

Written application in English together with full curriculum vitae should be sent to [email protected] (please indicate subject as: Application for Intern Communications & Capacity Building)

Deadline for application: 25th May 2014