Intern for Programme Support Team

CAREER OPPORTUNITY:

Oxfam is an international confederation of 17 organizations working together in 94 countries and with partners and allies around the world to find lasting solutions to poverty and injustice. In Vietnam, Oxfam is recognized as one of the leading international NGOs, especially in rural development, disaster risk reduction and humanitarian response, civil society development, ethnic minorities and women’s empowerment.

Oxfam offers an internship programme for young Vietnamese graduates who are passionate about Oxfam's mission of working with others to overcome poverty, suffering and injustice.    Selected interns will provide administrative support to the team, gain essential office skills, and take part in project activities as well as a number of training opportunities. They will gain invaluable working experience that benefits their future employment. Internship contracts last for 12 months.

Oxfam wishes to promote diversity in our team: members of Vietnam's ethnic minorities, people with disabilities and members of other minority groups are particularly encouraged to apply.

We are currently seeking one Vietnamese national to fill internship position:

Intern for Programme Support Team (priority for early application)

Working location is with Oxfam Great Britain (OGB) Hanoi Office with occasional travel to project areas.

Allowance: Based on OGB’s intern policies - USD 160 per month; when travel to project site required intern will receive the same travel allowance as full-time staff.

KEY RESPONSIBILITIES

1. Administration and HR support

• Provide general administrative support including filing, sending and circulating mail, fax; photocopying, travel booking, translating, helping to prepare float accounts etc.
• Provide assistance to Admin Officer (AO) to manage monthly utility usages such as telephones, stationery, etc., ensuring timely payment is made…
• Assist in arranging air/ train tickets and booking for accommodation for OGB staff/visitors/consultants/partners.
• Assist in some paper works such as prepare job advertisement follow Oxfam template; logistic for recruitment/ training/ workshops/ meeting and field trips;…
• Draft intern/consultant contracts
• Assist in record leave for staffs, calculate internship allowance,…
• Assist to maintain record of use of OGB Vietnam assets.

2. Finance support

• Provide assistance to Finance Officer (FO) to prepare payment orders, filing financial documents in order; input the transactions onto bank book.
• Assist Programme Finance Officer (PFO) in collecting data and preparing donor report if required.
• Support the organization and implementation of business support team’s activities include but not limit in Finance, HR, IT and Admin’s works …
• Travel to field if required.
• Perform others tasks as requested.

REQUIREMENTS

• Vietnamese citizen.
• University degree.
• Good command of English, including interpretation and translation from Vietnamese to English and vice-versa.
• Basic computer skills (Windows, WinWord, Excel); preparedness to learn computer software packages necessary for office work, especially on communication and information management.
• Passionate about Oxfam's mission of working with others to overcome poverty, suffering and injustice.
• Some knowledge of development work is an advantage, but is not essential.
• Ability to work under pressure within the office, and priotise routine and ad hoc tasks.

BEHAVIORAL COMPETENCIES

• Organisation to work effectively
• Supporting others
• Communications (especially in working with people from different backgrounds)
• Good team working as well as individual

LEARNING OPPORTUNITIES

• Getting basic skills and work experience in office administration
• Taking part in relevant programme events (internal training, staff meetings, HR/Finance/Others workshops, etc.)
• Gender and diversity sensitivity; and commitment towards working for diversity and gender equality; 
• Developing career development plan and review regularly with line-manager

The closing date for application:  11th June 2015 before noon

How to Apply:

Interested applicants please send a cover letter in English and a CV and copies of relevant degrees/certificates indicating the specific position to:

Human Resource Department
Oxfam Great Britain, 22 Le Dai Hanh, Hanoi.
or E-mail: [email protected]; 

We regret that only short-listed applicants will be contacted.

Oxfam is an equal opportunity employer