Internal Auditor

JOB DESCRIPTION
Position: Internal Auditor April 2019

ABOUT ANH CHI EM PROGRAM:

Vision: The leading social microfinance organization and the reliable partner for the poor and vulnerable people in the Northern mountainous area in providing comprehensive and responsible services

Mission: To empower the poor and vulnerable people in remote areas through the provision of responsible financial and capacity building services in a sustainable way.

Core values:

  1. We are dedicated and responsive people;
  2. We respect diversity and value people;
  3. We commit to comprehensively develop immanent capacity for our partners;
  4. We are transparent, honest and professional;
  5. We inspire staff and stakeholders for creative improvement and innovation to serve the poor better.

Target beneficiaries:

  • The poor, near poor and low-income people
  • The vulnerable people*.

ROLE OF THE POSITION TO THE PROGRAM:

The internal auditor, with the support of the Internal Auditor Manager, is responsible for ensuring compliance of the operations and activities of Anh Chi Em with the procedures in force; he / she must also make sure that the said procedures enable the programme to provide quality services in an efficient and controlled manner, and in compliance with the vision and mission of the institution.

LINE MANAGER: Entrepreneurs du Monde

REPORTING TO: Internal Audit Manager and Supervisory Committee

LOCATION: Based in Anh Chi Em head office, with frequent field visits

KEY TASKS

Under the responsibility of the Internal Audit Manager:

  • Ensure the safety, appropriateness, effectiveness and efficiency of the ACE program’s operations as well as reliability of financial reporting by performing Internal Auditing within the ACE program activities
  • Ensures compliance with Anti Money Laundering regulation and procedures and Financial and Non-financial policy and process.
  • Audit on regular and unregular basis upon the demand of Program Director and ACE‘s Supervisory Committee.
  • Produce audit reports, circulate them to the concerned persons within the programme and ensure follow-up.
  • Provide recommendations to improve the policy, process and practices as well as compliance to correct weaknesses and lack of control. Check safety, efficiency and knowledge of procedures’ implementation
  • Develop internal audit program to implement and review existing audit program to meet new established system of the program
  • Keep relationship with External Auditors on Internal Control Report to work on finding issues and action taken

DUTIES & RESPONSIBILITIES

1. Direct Internal Audit Conduct

With the guidance of the Internal Audit Manager, the IA’s responsibility is to assess compliance with the policies, procedures and management tools of the ACE program and to appraise these to ensure that they allow activities to be properly managed in an efficient and controlled manner. The IA shall:

  • Insure that policies and current practices pursue the mission of ACE.
  • Work according to the agreed Internal Audit Plan and internal audit policy approved by the
  • Supervisory Committee to perform regular reviews of the operations and unscheduled inspection upon the request in the field and in head office;
  • Evaluate the safety, appropriateness, effectiveness and efficiency of the ACE program’s operations as well as reliability of financial reporting through unscheduled inspections, regular weekly and monthly checks;
  • Identify and measure all types of risk including institutional, operational, financial and external risks
  • Ascertain the extent of compliance with established policies, procedures and instructions;
  • Recommend improvement in policy, process and procedures to mitigate and prevent risks;
  • Appraise utilization of resources with regard to economy, efficiency and effectiveness;
  • Insure assets are safe and verify their existence and conditions (inventories);
  • Check compliance with applicable laws and regulations;
  • Conduct follow-ups to ensure issues encountered have been fixed by concerned person.
  • Conduct regular field visits, and surprise checks both on the field and at head office.
  • Verifies the compliance with the policies and sytems to prevent the risk of client over-indebtedness

2. Anti money laundering (AML).

Under the responsibility of the Internal Audit Manager:

  • Maintain awareness of any updates in International regulations as regards AML procedures.
  • Ensure completeness and regular updating of all policies and procedures as regards AML. In case of necessary updating of any of the AML policies or procedures, approval of PM and EdM will be required for finalisation and implementation.
  • Train all staff on AML policies and procedures at ACE. This includes a short session to be had with all new incoming staff, as well as refresher courses as required to current staff.
  • Ensure compliance and implementation of all AML procedures through appropriate internal control
  • First point of reference for all staff to declare any activities that may be considered as potential money laundering operations
  • Declaration of such case ,if relevant , to the appropriate local authority

3. Frauds Investigation

Under the responsibility of the Internal Audit Manager:

  • Conducts any special appraisals, inspections, investigations, examinations or reviews on frauds, suspect cases or irregularities requested by the PM or by Entrepreneurs du Monde.
  • Insure an effective complain management system is in place

4. Reporting Systems

  • Produce monthly audit reports and maintain report systems across management and report to the Internal Audit Manager
  • Review yearly with the Internal Audit Manager the adequacy of the ACE program’s system of internal controls and suggest improvements.
  • Express an overall impression of the audit without fear or favor to the management
  • Draw attention to any failure to take remedial action
  • Assist the Internal Audit Manager in keeping the relationship with External Auditors on Internal Control Report to work on finding issues and action taken
  • Assist the Internal Audit Manager in liaising with external auditors to ensure that there is no duplication of audit efforts

LINE OF AUTHORITY:

The IA is authorized to:

  • Enter all premises of the ACE program and have access to and inspect all documents and records;
  • Require any officer of the ACE program to supply such information, explanations, documents and records as many be needed for audit or investigation purpose; and
  • Have unrestricted access to line managers and staff of the ACE program and Entrepreneurs du Monde at any reasonable time for audit or investigation purpose.

JOB REQUIREMENT

The following knowledge, skills,attitude and experience may be acquired through a combination of formal schooling, self-study, learning by doing, in-service studying, prior experience

  • College/University degree in accounting/auditing/finance/business administration or related studies;
  • Good report writing skills;
  • Good at MS Office software;
  • Planning and time management skills;
  • Integrity, accountable, transparent;
  • Minimum of 1 year work experience in a relevant field;
  • Being capable working with the poor and vulnerable people in disadvantage area;
  • Having willingness and ability and to learn and self learn;
  • Capability of collectively finding issues and solution is an advantage;
  • Ability and willingness to travel the field;
  • Ability to work under pressure;
  • Ability to work in a team;
  • Can speak ethnic language/English is an advantage.

APPLICATION DOCUMENTS INCLUDE

  • Detailed curriculum vitae(key information: experience and employment history; education and qualifications; other soft skills; expected salary)
  • Cover letter

Our detailed contacts are:

Anh Chi Em program
N0 136, group 8, Thanh Binh ward, Dien Bien Phu city, Dien Bien province.
Tel: 0215 6250239 Email: [email protected];[email protected]
Location: Dien Bien and Muong Ang district, Dien Bien province.
Application Deadline: 17/05/2019

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* Vulnerable people are people who are impacted by external negative factors/shocks such as extreme poor people, people with disability, single mothers/fathers, people with serious illness, or having children with serious illness, people living in latent natural disaster areas or areas that are highly impacted by climate change...

Job Details
Organisation Name: 
ACE Program
Application Deadline: 
Fri, 2019-05-17