Internship for Programme Priority 1

TERMS OF REFERENCE
Internship for Programme Priority 1 (PP1)

Position: Intern for Programme Priority 1 (PP1) – Disaster Risk Reduction and Value Chain
Contract duration: One year
Supervisor: Acting Programme Manager (APM)
Duty station: AAV Hanoi office
Key working relationship: All AAV staff and others as required
Commencement date: As soon as possible
Working time: Full time (7.5 hours per day, from Monday to Friday)
Budget/Fee: PP1 staffing budget

1. General Context

ActionAid is an international development agency whose aim is to fight poverty worldwide. Founded in  the United Kingdom in 1972, for over 40 years, ActionAid works to support the poorest and most excluded people in 47 countries in Africa, Asia and the Americas in securing their rights and eradicating poverty.

In Vietnam, ActionAid operates in provinces in mountainous and remote regions, in the fields of education, women’s rights, disaster preparedness, climate change, governance and food rights.

2. Deliverables (Performance expectation from the Intern)

• The Intern shall keep updating progress and report to immediate supervisor during implementing assigned tasks so that proper assistance could be provided accordingly
• The Intern shall perform the tasks and carry out obligations in accordance with the scope of work hereunder
• The Intern shall always act as a faithful staff to AAV, and shall at all times support and safeguard AAV’s legitimate interests in any dealings with the third parties

3. Scope of work (inclusive of key tasks & per indicator)

The PP1 Intern will support PP1 team the following tasks:

• Fundraising
  
  • Regular scoping of available/potential funding opportunities
  • Support with desk study, collecting data and providing inputs for concept notes, proposals, and project reports

• Monthly updates
  
  • Prepare PP1 monthly updates based on inputs from PP1 team members

• Admin tasks
  
  • Make logistic arrangements for PP1 meetings/workshops
  • Support with preparation of materials, consolidating trainees’ assessments and preparing reports of trainings delivered by PP1 team
  • Translate documents
  • Proof read documents as assigned
  • Document filing, documentation, minutes taking, logistics arrangement
  • Others (as assigned)

4. Qualification

• Education (Degrees/certificates required): University degree in social science/Business management/marketing/economic development or any relevant field.
• Excellent command in Vietnamese and English
• Proficient with Microsoft Office suite including Word, Excel, and Power Point
• Time and deadline management
• Attention to details
• Committed and honest
• An interest in humanitarian issues and sound knowledge on poverty reduction strategies/ plan and development issues

5. Payment (Rate of fee/allowance per working day, insurance provided, time of payment)

• The PP1 Intern will receive allowance following AAV’s cost norms, which is 220,000 VND per day, pursuant to AAV’s internship policy (with 7.5 hours working per day); this rate excludes tax.
• The payment for the Intern will be made at the first week of the next month, basing on the number of actual working days (to be recorded by the Intern in time sheet, by timing machine and verified by line manager) and approved monthly report.
• The Intern will be covered by the accident insurance at basic level as per AAV’s policy on intern.

6. Other benefit and responsibilities

• ActionAid International Vietnam will write reviews and acknowledge after the collaboration period of the Intern with AAV if s/he meets the requirements of AAV and at his/her request to apply to other organizations.
• The intern is expected to follow strictly the Intern Policy and other related policies of AAV.
• The Intern is required to keep all information and data of PP1 and of AAV confidential and for internal use. If s/he discloses such information to a third party outside AAV, s/he will be responsible for that loss of intellectual property and his/her contract will be terminated immediately by AAV.

7. Application

Written application letter in English, stating why you are suitable for the post, together with full curriculum vitae, certified copies of available degrees should be submitted by October 20th, 2018 to [email protected], Subject: Application for Intern for Programme Priority 1 – 2018.

• Only short-listed candidates will be contacted. Applications will not be returned.
• Candidates from (gender, ethnic or others) minority groups are encouraged to apply.