IT Consultant

TERMS OF REFERENCE

Consultant for Flexible Fund – Office Digitalize project

Position: IT Consultant

Contract duration: 6 -12 months

Supervisor: Finance Coordinator (Programme)

Duty station: Hanoi

Key working relationship: All AAV staff and Partners

Commencement date: As soon as possible

Working time: Part time post (2-6 days / months depends on the project process)

Allowance/Fee and Budget code: VND 1,300,000-1,500,000/day and from Flexible Fund – Office Digitalize project

1. General Context

ActionAid is an international federation whose aim is to fight poverty and injustice worldwide. Founded in the United Kingdom in 1972, for over 40 years, ActionAid works to support the poorest and most excluded people in 47 countries in Africa, Asia and the Americas in securing their rights and eradicating poverty.

Aid for social protection program Foundation Vietnam (AFV) was established under the Law of the Social Republic of Vietnam according to the Decision No. 633/Q?-BNV dated 11 April 2016. The Ministry of Home Affairs recognized the Foundation eligibility for operation and its members of Board of Trustees according to the Decision No. 1729/Q?-BNV dated 4 July 2016.

In Vietnam, ActionAid Viet Nam (AAV) and AFV operates in mountainous and remote regions, in the fields of education, women’s rights, disaster preparedness, climate change, governance and alternative livelihoods.

S-City and PFG application has been developed from 2015 with some upgrading till the end of 2017. With the new requirement on some new tools and function from some new granted project (EC4, IrishAid, Forum Syd, RLS, BfdW), there is a need of improving this application. Moreover, a new project for office digitalize has been granted for AAV to improve the office management system. The project is expected to develop a system which can significantly improve the internal management system of AAV .

Currently, there are some of software that developed and carried out in AAV/AFV such as MnE online, supporter development management (SRM), application of projects (S-city, PFG, Microsoft..). However, due to the limitation of IT knowledge of AAV/ AFV staff, these software showed many shortcoming and requires lots of financial resources for improving and fixing the error.

Above reason create the need of having an IT consultant to support the team in this upgrading and developing the software. This position will work under the supervisor of Flexible Fund for Office digitalize project Coordinator

2. Deliverables (Performance expectation from the Consultant)

  • Review current software of AAV / AFV to provide the technical advice to improve
  • Scanning the current available software to provide the proposal to develop office management system
  • Provide IT technical support in the process of developing the system for office management
  • Provide IT technical input in the bidding process to select the consultant services on upgrading current software and develop new software
  • Join in testing process to evaluate and take over the software
  • Checking source code and all IT requirement before final payment for the consultant
  • Other supporting tasks should be delivered with quality as agreed with Supervisor

3. Scope of work (inclusive of key tasks & performance indicator)

Key tasks / accountabilities

Key performance indicators

1.Supports for Software development, consolidate all software and applications made so far with source code and review of contract deliverable

-  Assessment process of the IT solutions from the consulting firm and related departments are made to ensure the appropriate information system.

-    Problems on developing software are analyzed and provide appropriate advise on the solution for improvement

-  IT technical is provided during the process of improving the current application

-  The requirement of each application is fully understood and reflected in the IT advise and solution

2.Support on Office management software development process

-   Assessment process of the IT solutions from the consulting firm and related departments are made to ensure the  recommendation for developing office management system

-   IT technical advice is provided in the process of developing Term of reference for the consultant bidding

-   IT aspect is carefully reviewed in the bidding evaluation process

-   IT advise and requirement is provided effectively in contract negotiation process

-   All test running the application and systems are made to ensure their functions are met relevant TORs’ requirements.

3.Other

Other tasks as assigned by AAV/AFV authorized line manager are well performed

4. Qualifications

  • Expert in software and application development , testing and evaluation especially office management software
  • Expert knowledge and experience on web based system
  • Good knowledge on the trend of software and application development
  • Ability to work under high pressure and ensure work progress
  • Openness with team work spirit
  • English communication

5. Payment (Rate of fee/allowance per working day, time of payment)

The mentioned rate depends on the candidate’s qualification. This is inclusive of all PITs, related fee and insurances. Payment will be made monthly based on actual working day in the first 10 days of the month upon full submission of approved work reports and timesheet.

6. Other benefit and responsibilities

  • AAV will write reviews and acknowledge after the collaboration period of the Consultant with AAV if s/he meets AAV’s requirement.
  • The Consultant is responsible for following all instructions of AAV authorized staff and ensuring quality of work. If the Consultant fails to meet deadlines and quality requirements, his/her contract is terminated by AAV within 5 working days of notice.
  • The Consultant is required to keep all information and data of AAV confidential and for internal use. If s/he discloses such information to a third party outside AAV, s/he will be responsible for that loss of intellectual property and legal liabilities that the breach of contract created by the consultant,bring about

7. Application

All applications should be submitted directly to [email protected] or to Human Resources & Organizational Development Department of ActionAid Vietnam, Hanoi Office address: 5th Floor, No.127 Lo Duc street, Hai Ba Trung, Hanoi by March 07, 2018 with subject: Application for IT Consultant.

Application must include:

  • Application letter in English
  • Full curriculum vitae
  • Certified copies of available degrees
Job Details
Organisation Name: 
AAV
Location: 
Hanoi
Application Deadline: 
Wed, 2018-03-07