Job Opportunities at Disability Project

EMPLOYMENT OPPORTUNITIES FOR DISABILITY PROJECT

The International Center (formerly known as Vietnam Veterans of America Foundation -VVAF) is a humanitarian organization that has addressed the consequences of war through advocacy and service programs in Vietnam for the last three decades. As a cofounder of the International Campaign to Ban Landmines, IC-VVAF was awarded the Nobel Peace Prize in 1997. Now working under The International Center, IC, focuses on disability support, landmine removal, and mental health programs.

Under the financial support of United States Agency for International Development (USAID), IC has been implementing the Disability Support Project named “Moving without Limits” in three provinces of Thua Thien Hue, Quang Nam and Binh Dinh from July 2015 until September 2022. This project aims to improve the accessibility of the people with mobility impairments in Thua Thien Hue, Quang Nam, and Binh Dinh to quality and affordable assistive devices.

Three specific objectives of the project include: (i) Improved availability of quality assistive technologies/ devices (AT/AD) for people with mobility impairments in Thua Thien Hue, Quang Nam and Binh Dinh provinces; (ii) Improved capacity related to AT/AD for the health sector workforce at national and sub-national levels; and (iii) Improved advocacy for policies/regulations and information sharing related to AT/AD.

In order to achieve the above mentioned objectives, a wide range of activities will be implemented in the three project provinces as well as at the central level. AT/AD service provision is implemented following the full range of provision including need assessment and proper prescription, AD procurement, fitting, user training and follow-up, maintenance and repair in order to ensure that people with mobility disabilities receive appropriate and quality AD they need. The integration of health care for people with disabilities (PWDs), including AT/AD service delivery into the existing health care system, mobilizing the non-specialists at community level to recognize, assess, manage and follow-up of care for PWDs will be promoted in this project.

Being aware of the big gap in human resource for rehabilitation services, especially for AT/AD related services for PWDs, taking into account the practical solution for filling the gap, the project will apply mixed approaches: (i) build capacity for both high skilled health professionals at national level for providing technical assistance towards complicated cases and support building capacity for lower level service providers when needed; and (ii) task shifting, defined as the delegation of tasks to existing or new cadres with either less training or narrowly tailored training in order to deliver a certain and basic rehabilitation/AT solutions. Thus IC will support improving capacity of rehabilitation and AT workforces for both national and provincial levels, for both high and less skilled service providers.

Access to AD/AT provision services cannot be improved without appropriate and available policy and governance, IC will work closely with the line ministry (ies), other involved partners to support development of the AT/AD service delivery framework as a part of the National Rehabilitation Strategy 2021-2025 as well as advocacy to include more AT/AD covered by health insurance scheme. In addition to that, IC will also support to improve information sharing, awareness rising on AT/AD related issues.

To support the IC’s project team and the provincial partners in planning, implementing, monitoring and supervision of the above mentioned scope of work IC is seeking for qualified people to fill in the full time positions as bellows:

1. PROJECT DEPUTY DIRECTOR

Citizenship: Vietnam
Duty Station: Hanoi and three project provinces of Thua Thien Hue, Quang Nam, and Binh Dinh
Duration of Assignment: Full-time job for one year with the possibility to extension
Starting date: As soon as possible,
Salary: Competitive

Requirements:

• Academic background: At least health related master degree;
• Senior experience in a management and leadership position;
• Experience in management of donor-financed project;
• Wide relationship with MOLISA, MOH and other agencies relating to the project;
• Knowledge of procedures relating to management of an ODA project;
• High level of written and spoken English and Vietnamese;
• Good understanding of the health system and rehabilitation service provision in Vietnam;
• Knowledgeable and experiences in disability care support preferred.

Main responsibilities

To assist Project Director in executing project implementation activities, direct key staff of IC Disability Project under the leadership of Project Director and take the main responsibility for Project implementation.

Scope of work

• Assist the Project Director in planning, implementing, monitoring and evaluation of the project activities and daily activities of IC Disability Project;
• Ensure timely submission of Annual Work Plan and different kinds of project reports as required;
• Coordinate and collaborate with all relevant stakeholders at national and sub-national levels to ensure that all Project activities are carried out efficiently and smoothly;
• Mobilize the support and participation of relevant agencies, local and international partners;
• Supervise the overall day-to-day activities of the IC Disability Project staff to ensure efficient functioning of the unit, including coordination of planning, budgeting, implementation and monitoring;
• Conduct annual project staff appraisal, report and propose replacements whenever necessary to the Project Director;
• Ensure the Operational Manual is maintained and updated when necessary and that it is properly disseminated and communicated to all project staff;
• Ensure informed guidance and support to provincial project coordinators and officers
• Other necessary duties as required by the Project Director.

Supervision and performance evaluation:

The incumbent works under the direct supervision and evaluation of the Project Director at IC’s office with regular travel to provinces.

2. SENIOR PROJECT OFFICER BASED IN HANOI

Citizenship: Vietnam
Duty Station: Hanoi and three project provinces of Thua Thien Hue, Quang Nam, and Binh Dinh
Duration of Assignment: Full-time job for one year with the possibility to extension
Starting date: As soon as possible
Salary: Competitive

Requirements:

• Academic background: University degree in medical science, or other related fields. Post university degree is an advantage. University background related to physical therapy/rehabilitation preferred;
• At least five years working experience in projects supporting vulnerable group related work preferably with disability, NGO experience is a plus;
• Strong interpersonal, communication (both written and verbal) and organizational skills;
• Proficient oral and written English;
• Ability to work under a flexible schedule;
• Good understanding of the health system and rehabilitation service provision in Vietnam preferred;
• Strong experience in developing health research preferred;
• Good computer skills and statistic software.

Main responsibilities

To assist Project Director and Deputy Director in planning, implementing, monitoring and evaluation of the project activities, more specifically for policy advocacy and information sharing.

Scope of work

• Closely work with Project Director, Deputy Director and other Senior Project Officers/ Project Officers (POs) to prepare annual work plans and detailed implementation plan for the project;
• Ensure program implementation according to the annual work plans and targets set by the Project;
• Assist in preparing different kinds of reports as required;
• Conduct field visits to monitor, supervise and evaluate activities;
• Take lead in organizing meetings, trainings, and workshops on health policies/regulations;
• Ensure that all the necessary financial documentation of project activities are complete and in accordance with financial management systems;
• Support M&E Officer where required;
• Provide translation and interpretation upon request;
• Contribute to the preparation and update of the Operations Manual of the Project;
• Other necessary duties as required.

Supervision and performance evaluation:

The incumbent works under the direct supervision and evaluation of the Project Director at IC’s office with regular travel to provinces.

3. PROJECT ASSISTANT

Citizenship: Vietnam
Duty Station: Hanoi and three project provinces of Thua Thien Hue, Quang Nam, and Binh Dinh
Duration of Assignment: Full-time job for one year with the possibility to extension
Starting date: As soon as possible
Salary: Competitive

Requirements:

• Academic background: University degree in medical science, public health, social development, foreign language or social science. University background related to physical therapy/rehabilitation preferred;
• At least two years working experience in projects supporting vulnerable group related work preferably with disability;
• Strong interpersonal, communication (both written and verbal) and organizational skills;
• Proficient oral and written English;
• Ability to work under a flexible schedule;
• Good understanding of the rehabilitation system and procedures in Vietnam preferred;
• Good computer skills.

Main responsibilities

To assist POs in planning, implementing, monitoring and evaluation of the project activities.

Scope of work

• Closely work with POs to prepare annual work plan and action plans for the project;
• Support POs to ensure program implementation according to the annual and quarterly work plans and targets;
• Assist POs in preparing different kinds of reports to donoas required;
• Conduct field visits to support monitoring, supervision and evaluation of the project activities;
• Support in organizing meetings, trainings, and workshops;
• Support POs to ensure that all the necessary financial documentation of project activities are complete and in accordance with financial management systems;
• Support other staff where required;
• Provide translation and interpretation upon request;
• Other necessary duties as required.

Supervision and performance evaluation:

The incumbent works under the direct supervision and evaluation of the POs and Deputy Director at IC’s office with regular travel to provinces.

4. CONTRACT MANAGEMENT OFFICER

Citizenship: Vietnam
Duty Station: Hanoi and three project provinces of Thua Thien Hue,  Quang Nam, and Binh Dinh
Duration of Assignment: Full-time job for one year with the possibility to extension
Starting date: As soon as possible
Salary: Competitive

Requirements:

• Graduated in Economics, Finance, Accounting or other related fields
• At least 3 years of contract-related experience in relevant position, such as managing contracts and vendor management
• Working experiences with NGOs or UN agencies is a preference
• Experience in applying organizational standards when developing requests for proposals, negotiating terms and drafting contracts/Orders.
• Ability to systematically analyze complex problems, and implement appropriate solutions.
• Strong communication and negotiation skills
• Good customer service skills
• Proficiency in using computer software such as MS excel, MS word, Outlook…
• Good written and oral knowledge of Vietnamese and English
• Assertive, well-organized, systematic, detailed-focus, and ability to work under pressure

Main responsibilities

• Closely work with Admin & Finance manager in contract management for the project.
• Oversee organizational contract development and management activities, and enforce organizational principles of integrity and compliance.
• Serve as primary organizational contact during contract negotiations
• Conduct contract strategy meetings to identify issues and client requirements, facilitate pricing discussions, and obtain senior management input on timelines and deliverables.
• Draft contractual provisions based on strategy discussions, senior management input, and organizational needs and expectations.
• Prepare and develop standards for contracts, including presentation of budget, payment terms, general language and provisions.
• Develop and execute negotiation strategies that minimize potential losses and benefit the healthcare organization’s financial performance
• Assure accuracy and appropriateness of contract text and attachments
• Engage relevant stakeholders in negotiation decisions involving legal or regulatory requirements, contract standards and cost targets.
• Maintain deadlines on deliverables and communicate on an ongoing basis with partners and internal clients about contractual issues
• Review contractual performance of both parties to ensure compliance with terms and to identify conflicts or changes requiring resolution at contract renewal.
• Assist Admin & Finance Manager in Evaluating offers/vendors/contractors
• Maintaining all systems of record for vendors and contract documents, and follow up payment schedules.
• Perform other tasks assigned by managers.

Supervision and performance evaluation:

The incumbent works under the direct supervision and evaluation of the Admin & Finance Manager.

5. PROCUREMENT ASSISTANT

Citizenship: Vietnam
Duty Station: Hanoi and three project provinces of Thua Thien Hue, Quang Nam, and Binh Dinh
Duration of Assignment: Full-time job for one year with the possibility to extension
Starting date: As soon as possible
Salary: Competitive

Requirements:

• Graduated in Economics, Finance, Accounting or other related fields
• Minimum 2 years of working experience as purchasing officer, manager, or related position
• Working experiences with NGOs is a preference
• Solid knowledge and understanding of purchasing processes, policy, and systems
• Excellent verbal and written communication skills; able to negotiate, establish, and process contracts
• Able to multitask, prioritize, and manage time efficiently
• Accurate and precise attention to detail
• Able to make decisions in a fast-paced environment
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
• Good written and oral knowledge of Vietnamese and English
• Assertive, self-starter, well-organized, systematic and detailed-focus

Main responsibilities

• Assist Procurement Officer to ensure the procurement activities undertaken meet the company procedures and policies.
• Assist Procurement Officer to Research and evaluate potential vendors and suppliers
• Request quotes, analyze and compare prices.
• Assist Procurement Officer to ensure the procurement activities undertaken meet the company procedures and policies.
• Create and maintain good relationships with vendors and suppliers
• Assist Procurement Officer to negotiate for the best terms of condition on quality, service, term of payment and delivery…
• Assist Procurement Officer to prepare contracts/ purchasing orders
• Examine and review products and supplies to ensure quality
• Track incoming inventory, delivery arrival time, and note actual arrival time
• Organize and update database of suppliers, delivery times, invoices, and quantity of supplies
• Work with team members, supervisors, and purchasing officer to develop future purchasing plans and source potential relationships with vendors
• Ensure all deliveries contain all goods requested
• Collaborate with financial team members on contracts, invoicing, payments and other financial matters
• Perform other tasks assigned by supervisors and managers.

Supervision and performance evaluation:

The incumbent works under the direct supervision and evaluation of the Procurement Officer and Admin & Finance Manager.

6. FINANCE ASSISTANT

Citizenship: Vietnam
Duty Station: Hanoi and three project provinces of Thua Thien Hue, Quang Nam, and Binh Dinh
Duration of Assignment: Full-time job for one year with the possibility to extension
Starting date: As soon as possible
Salary: Competitive

Requirements:

• Bachelor in Finance & Accounting or equivalent.
• Basic knowledge of admin & accounting principles & procedures
• Good communication and pleasant interpersonal skills
• Proficiency in using Computer proficiency in MS Office and Outlook
• Fluent in English
• High attention to details and well-organized spirit
• Proficiency in negotiation skills
• At least one year working experience in development projects and doing multi-administrative tasks in an international standard environment; working experiences with NGOs is a preference.

Main responsibilities

• Assisting Admin & Finance Manager to perform accounting and finance task for the project.
• Handle all basic accounting tasks including checking payment documents, handling and controlling petty cash and payments, tracking expenditures, and preparing bank transfer orders and bank reconciliations.
• Ensure funds for project are spent according to the financial guidelines and approved budget.
• Keep project documents updated, complete, current, and filed appropriately.
• Act as the secretary to the periodical administration meeting
• Manage timesheet record and update leave balance of all office staff
• Translation service as requested
• Responsible for stand-by position for arranging logistics such as: booking air tickets/hotel for visitors/ staff going to field trips locally and abroad.
• Willing to travel for business trip purpose.
• Other administration tasks as required

Supervision and performance evaluation:

The incumbent works under the direct supervision and evaluation of the Admin & Finance Manager.

Applications including CV and letter of interest with clear stating on position should be sent to IC office at Room 103, B3 Building, Van Phuc Diplomatic Compound, 298 Kim Ma, Hanoi or via email [email protected] before 17.00 Friday, May 31st 2019.

Only shortlisted candidates will be invited for interview.

IC is an equal opportunity employer

People with disabilities are encouraged to apply!