Junior Admin Officer; Admin Assistant

As a federal enterprise, the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH support the German Government in achieving its objectives in the field of international cooperation for sustainable development. We work in a variety of fields and support our cooperation partners in designing strategies and meeting their policy goals. GIZ has been working in Viet Nam for more than 20 years. On behalf of the German Government, GIZ provides advisory services to the Government of Viet Nam and is currently engaged in three priority areas: 1) Vocational training; 2) Environmental policy and sustainable natural resource use; 3) Energy

The “Programme Reform of TVET in Viet Nam” supports the Ministry of Labour, Invalids and Social Affairs, its General Directorate of Vocational Training and further main stakeholders to sustainable improve the performance and demand orientation of the Vietnamese TVET system. Programme components are TVET system development, support of selected vocational training institutes and support for development of LILAMA Technical and Technological College 2 in Dong Nai province towards a model “Centre of Excellence of TVET” that offers demand oriented vocational training following international standards.  

For the component „Centre of Excellence” the programme is looking for qualified local candidates to fill the following two positions:

1. Junior Admin Officer

Duty station: Dong Nai, Vietnam
Duration: initially until December 2016

Main responsibilities:

• Administer the overall smooth, uninterrupted functioning of the programme office, daily operational execution of all programme affairs including petty cash management, procurement, logistic support, travel arrangement, contract preparation, filing of documents etc., according to GIZ procedures;
• Maintain the excellent flow of communication and an effective coordination with the programme staff, the GIZ Office, other relevant institutions and persons;
• Organize administrative and logistical aspects of programme activities, meetings, workshops, events…;
• Ensure an overall smooth and correct functioning of the financial accounting system of programme in line with GIZ guidelines, standard procedures and rules; support in expenses claiming;
• Assume translation from Vietnamese into English and vice versa;
• Perform other duties and tasks at the request of the management.

Minimum requirements

• University degree in relevant field e.g. economics, accounting, business administration;
• At least 1 year of professional working experience in a similar position, experience in similar position in a project/ programme of development cooperation is an asset;
• Basic knowledge of accounting and financial planning;
• Detail oriented, excellent communication skills;
• Good working knowledge of modern telecommunication systems (including e-mail, fax and internet, related software) and relevant computer applications (e.g. MS Office);
• Excellent proficiency in written and spoken English, knowledge of German is an asset;
• Dynamic and self-motivated character, willingness to up skill as required by the tasks to be performed.

2. Admin Assistant

Duty station: Dong Nai, Vietnam
Duration: initially until December 2016

Main responsibilities:

• Provide the administrative services, secretarial support, logistic support, travel arrangement, filing of documents, office supplies and equipment management etc.;
• Maintain the excellent flow of communication with the programme staff, the GIZ Office, other relevant institutions and persons;
• Intensively participate in the preparation, organization and implementation of workshops, events, meetings;
• Assume translation from Vietnamese into English and vice versa;
• Assist the technical staff in their administrative tasks; perform other duties and tasks at the request of the management.
• Minimum requirements
• University degree in relevant specialization and qualification in business administration;
• 3 year of professional working experience in a similar position;
• Good organizational skills, excellent behavior in communication with national and international programme’s partners;
• Good working knowledge of modern telecommunication systems (including e-mail, fax and internet, related software) and relevant computer applications (e.g. MS Office);
• Excellent proficiency in written and spoken English, knowledge of German is an asset;
• Dynamic and self-motivated character, willingness to up skill as required by the tasks to be performed.

Successful candidates will enjoy good working conditions with a friendly and creative working environment, open corporate culture, competitive benefits and compensation and good policies of training and development.

Interested qualified candidates are invited to send the application in English, including copies of relevant certificates and references, either by email (to [email protected]) or by post (to GIZ Office Hanoi, 6th Floor Hanoi Towers, 49 Hai Ba Trung Street, Hanoi, Vietnam), before 07 November 2014

Note: Please state “Application for the Junior Admin Officer – TVET programme” or “Application for the Administration Assistant – TVET programme” in the subject line or on the envelope.

The short-listed candidates will be contacted within 4 weeks after the deadline. Telephone contact is not encouraged.

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(For further information please visit our website: www.giz.de)