Local Controller; Accountant

TERM OF REFERENCES of a LOCAL CONTROLLER and an ACCOUNTANT for GGSF

The GGSF project is designed to prepare, install and support the implementation of the recently approved Vietnamese Green Growth Strategy through learning from pilot activities and the funding of several green growth actions for the duration of 72 months.  We are looking for a qualified Local Controller and an accountant, based in Hanoi.

1)LOCAL CONTROLLER:

Main tasks: Control and improve the use of fiduciary monitoring and risk management mechanism for the financial management of GGSF.  To provide practical and hands-on advice and feedback to the GGSF PMU on an on-going basis with regards to the organization set up, and financial planning, control mechanisms and administration of the project.  Support the implementation of the BTC financial administrative system prescribed in the project; Provide up to date information to the BTC Resident Representative for his/her supervision and approval role and keep the BTC administration for the GGSF up to date; and support audits, evaluation and monitoring of the GGSF and GGF to ensure the improvement of the Facility performance overtime.

Qualifications and experience:

• University degree in finance, accounting, business administration or business economics
• At least 8 years experience in project administration and finance, with one year in a management or deputy position;
• Management experience, and experience with an international organization or NGO, 3 years minimum
• Work experience or exposure to controlling or business analyst role in a project or organization would be an advantage
• Experience with project monitoring with the help of M&E systems and specific indicators
• Exposure to working in a service oriented role to help projects or organizations reach their targets

Skills: Very good hands-on knowledge of IT systems and software like Excel and Word; database, accounting and project management programs; Ability to explain complex financial issues clearly and concisely in plain language, without resorting to arcane jargon; and proficient in English and Vietnamese with good translation skills; Mature, good communication with strong inter-personal skill, a team player & able to work under stressful conditions

Attitude: Conservation and prudence.  Concern about the downside and risks of project management decision at all levels of the project; Attention to detail and mastery of facts about the project’s financial operations; Demonstrates openness to change and ability to manage complexities; Independent thinker able to stand up for its position and with the communication skills to politely disagree; Builds strong relationships with clients and external actors and demonstrated conflict management skills; and remains calm, in control and good humored even under pressure.

2)ACCOUNTANT:

Main tasks: Responsible for a variety of finance.  She/He works under direct supervision of the Local Controller (LC) with main tasks are as follows:

1) Banking & cheque and cash management: Prepare, register & keep cheques; Prepare, ensures all invoices from external parties (suppliers,…) are paid in due time by bank transfer, cheque or cash; Check and approve document requested by the LC; Attend and record all bank transactions, maintain bank accounts, ensure monthly bank statements & account overviews; Final responsibility for the cash management; Ensure liquidation of any internal advances & update advance outstanding by the end of each month & report to LC; Responsible for cash planning & cash withdrawals & avoid cash shortages or large amounts cash in safe; updates fixed asset register, follow up consultancies, contractor contract & stock of stationeries;

2) Financial activity reporting: Record all project expenses properly in the accounting software, following guidelines within the deadlines; Produce financial statements for control by PMU / LC, make all necessary corrections & make all preparations for the monthly closing of the accounting; Supervise daily entry of expenses in the cashbook; Check & control to ensure quality, completeness of justification & supporting accounting documents of all expenses following guidelines; Ensure accounting code, budgeting lines are corrects: this includes verification of financial reports, expenses & supporting documents; ensure monthly balance of cashbooks/boxes & bank statement are the same, responsible for completion & approval of reconciliation statements if any; Responsible for transparent & consistent filling financial supporting documents;

3) Budget and financial planning: Provides all necessary accounting data and information to the LC, assist in the elaboration of reports, budgets or plans.

Qualifications:

• Degree : Certified Public Accountant or equiv.; experience accounting & work with an international organization or NGO
• Good hands-on knowledge of IT systems and software like Excel and Word; database, accounting and project management programs; mature, good communicator & team player; and able to work under stressful conditions.

Please send your application letter and CV to Belgian Development Agency, F7 – 14 Thuy Khue str., Hanoi before 17:00pm of 12th May 2014. Only shortlisted candidates will be contacted.

For more information on BTC, please refer to our website: www.btcctb.org