Management Supporter

The Embassy of the Kingdom of the Netherlands in Hanoi is part of a world-wide network representing Dutch political, economic, trade and consular interest around the world. We are currently recruiting a Management Supporter. The position will be on a Fixed-Term contract for a period of 3 years with a trial period of 2 months.

Main Functions

Secretarial, organizational and administrative support work

  • coordination and implementation of secretarial (administrative) management taking into account priorities (such as calendar / mailbox management, nursing incoming / outgoing correspondence and telephone communication)
  • (coordination) handling of the nature and content several and diverse, but more regular / standard questions, requests and interviews
  • coordination of information flow
  • act as a link, contact to the internal organization and external environment
  • estimate importance and urgency, making connections and consequences of balancing act, monitor progress and handling, signaling and reminders
  • disclosure of general substantive and procedural, administrative and organizational processes
  • reporting, minutes, translating, designing and drafting documents and correspondence on global care, designation
  • administrative, logistical and organizational support of a general nature (including official visits, missions, seminars, etc. as well as missions and working visits)
  • reception and welcoming visitors
  • establish and maintain work records
  • provides a pivotal role in appointments, reception, representation, internal and external meetings.
  • acts as the 1st point of contact for network and relationships in the field of operational matters.


  • good knowledge of Windows-driven MS Office programs like Word, Excel, Outlook and PowerPoint.
  • knowledge of management support processes and methodologies, secretarial management and general secretarial and administrative procedures and regulations
  • general content knowledge and understanding of current (interrelated) policy issues and processes, knowledge of standard documentation and archiving techniques
  • understanding of administrative and political interests and sensitivities, in primary processes, administrative, organizational and functional relationships
  • act as a link to political-administrative and official top level with third parties (external and foreign relations)
  • skill in collecting and providing insight into data and composing management information, technical or administrative-technical knowledge and understanding of related organizational and functional relationships
  • proficiency in secretarial (administrative) management in coordinating information flows and processes and thereby weighing consequences, interests, priorities, etc.    
  • MBO working and thinking,with extensive experience in relevant field                              
  • English written and spoken                                            
  • Preferable Knowledge of Dutch                                                                                                                                      

Key Competences

  • Customer-friendly
  • Planning and organizing
  • Collaborate
  • Integrity
  • Ability to learn
  • Initiative

The Embassy of the Kingdom of the Netherlands offers a competitive remuneration package including salary, leave entitlement, medical package for staff and dependants, and opportunities for training as well.

How to apply

Please send your CV to [email protected]

All applications must be received on or before 6 February 2015

Job Details
Organisation Name: 
Embassy of the Kingdom of the Netherlands
Application Deadline: 
Fri, 2015-02-06