Monitoring & Evaluation Assistant

Monitoring & Evaluation Assistant

Duty Station: Vietnam, Ho Chi Minh City
Status: Permanent
Application due: as soon as possible and no later than 5.00 PM on 20 November 2018


The Monitoring & Evaluation Assistant role reports directly to the Monitoring & Evaluation Manager.

The responsibilities listed below are inclusive, but not exhaustive, of the role. It is reasonable to assume that additional tasks will be requested, as and when needed.


This role will be appraised by the Monitoring & Evaluation Manager. Every effort should be made by the position holder to record achievements throughout the year in order to document appropriately, as supporting evidence, on AIP Foundation’s annual appraisal form.

Point person for:
Monitoring & Evaluation (M&E) support


  • Data collection
    • Coordinate and implement the helmet observation activities in 17 provinces in Vietnam under national action plan on child helmet use
  • M&E Procedures
    • Draft data collection tools and data entry form
    • Support the standardization of tools and templates
  • Data management
    • Support Junior M&E Manager to maintain project monitoring database
    • Support Programs, Communications, Development teams to access monitoring data
    • Provide technical support to resolve ActivityInfo bug reports
    • Update operational procedures for ActivityInfo databases, as needed
    • Support Programs team to develop network of volunteers for data collection in Ho Chi Minh City
    • Provide technical support and manage database for iRAP
  • Knowledge management
    • Maintain datasets from external road safety and population surveillance
    • Add new, relevant research and notes to reference management software ( Zotero )
    • Check quality and completeness of new entries in Zotero
  • Other
    • Translate documents and write summaries in Vietnamese for M&E team per request
    • Participate in internal M&E meetings, and write and distribute meeting minutes
    • Support Junior and Regional M&E Managers to maintain M&E folder on server
    • Manage M&E workspace in Podio
    • Other tasks, as requested by the Junior M&E Manager


  • University degree
  • Excellent written and verbal English
  • High proficiency with Microsoft Office, Statistic Software (SPSS, Stata, R) and Data Entry Software (Epidata, Kobo Toolbox)
  • Ability to prioritize whilst managing expectations
  • Flexible attitude
  • Excellent communication & organization skills
  • Commitment to AIP Foundation’s mission, vision and core values
  • A dynamic and professional individual with initiative
  • Honesty and trustworthiness

Contact and Deadline

The position will be hired locally and for Vietnamese only.

Applications are due as above. However, please note that due to the urgency to fill the position, applications will be reviewed on a rolling basis and interviews may be conducted before the closing date.

Please submit in one file including one-page cover letter, maximum two-page CV, and three references with current email addresses and telephone numbers to our email: [email protected]

We will inform you before contacting your references.

All applications will be carefully vetted, including working history and background checks.

Please do not contact by phone.

About AIP Foundation

AIP Foundation is a U.S. registered 501 (c)(3) non-profit organization addressing the pervasive and devastating rate of road traffic crash injuries and fatalities in developing countries through a holistic set of programs, with a particular focus on helmet use. Our pillared strategy includes helmet provision (manufacturing, selling, and supplying helmets); public awareness campaigns; school-based and targeted population campaigns; technical assistance, particularly focused on legislative advocacy and helmet standards; and research, monitoring, and evaluation. Currently, AIP Foundation has a 50-person staff with offices in Hanoi and Ho Chi Minh City, Vietnam; Phnom Penh, Cambodia; Bangkok, Thailand; and Chengdu, China. For additional information, please visit

Job Details
Organisation Name: 
Ho Chi Minh
Application Deadline: 
Tue, 2018-11-20