Office and Project Assistant

OFFICE AND PROJECT ASSISTANT
Duty Station: Ho Chi Minh City, Vietnam
Status: One-year contract, renewable
Application due: July 13th, 2015
Starting date: July 20, 2015

Position Profile

The O&P Assistant will be based in Ho Chi Minh City, Vietnam. The Assistant will report directly to the CEO in Ho Chi Minh City. The Assistant will be totally in charge of administration tasks and work closely with Loreto’s Project Manager.

Candidates with high competence in English language and translation/interpretation skills will be preferred.

Responsibilities

The responsibilities listed below are inclusive. It is reasonable to assume that additional tasks will be requested, as and when needed.

PROJECTS/PROGRAMS:

• manage and coordinate Sport Shoes Program
• manage and coordinate ‘School Packs’ Program
• manage and coordinate Bicycles and Helmets Program
• implement Library Projects

PROJECT FOLLOW-UP

• work closely with Project manager to ensure appropriate progress on implementation of project plans: issues, risks, impacts and assessments
• carry out Project Appraisals with project partners
• mange Project Completed Forms, Project Checklists and Project Calendar
• take notes on field trips
• other project adhoc tasks

OFFICE ADMINISTRATION

• coordinate:
  
  • fliers
  • flowers
  • Christmas/Tet cards
  • plaques for completed projects
  • gifts in kind
  • project trips (hotel/flight bookings)
  • mail in and out
  • office supplies
  • filing documents
  • contact list updates
  • office machine maintenance (air conditioner, laptops, printers, shredders)
  • Loreto’s promotional gift packs
  • Team Meet Agenda and Team Meet Minutes
  • archives
  • individual scholarship(s)
  • Donation boxes at corporate (Park Hyatt)
  • International Choir contact
  • Taxi cards
  • Office amenities

• liaise with house owner(s)
• attend Gender Working Group Meeting and report to the team
• attend INGOs Quarterly Meetings on a roster with other team members: take notes and update team members
• translate a variety of office paperwork
• interpret for expat visitors inside/outside office
• other adhoc tasks

Qualifications:

• University degree, in a related field (for example, social work, project management, …) a plus
• Excellent written and verbal English and Vietnamese
• Advanced computer skills (MS Office applications, including Excel, PowerPoint)
• Ability to prioritize while managing expectations
• Flexible attitude
• Excellent communication & organization skills
• Commitment to Loreto Kids Charity’s mission and vision
• Honest and trustworthy
• Willingness to travel to remote areas

Contact and Deadline

The position will be only open to local Vietnamese and locally hired within Ho Chi Minh City. Vietnamese nationals with strong English skills are strongly encouraged to apply.

Applications are due July 13, 2015. Applications may be conducted before the closing date.

Please submit a one-page cover letter, CV/resume, and three references with current email addresses and telephone numbers. We will inform you before contacting your references.

Loreto Kids Charity

LVAP was founded by Dr. Trish Franklin in 1997 and is a registered International Non-Government Organization (INGO): Registered Number: 15/CNV-VPDA – and this pertains to the second level of registration – Project Office Status. Initially, LVAP was founded to: ‘instill qualities in learners so that they, in turn, could give to the world’. LVAP’s current motto is: “lifting learners into the future”.

VISION

to be a child-oriented future builder in the form of education for underprivileged and disabled children particularly in desperate and remote communities throughout Vietnam to embellish social change and development.

MISSION

to offer a diverse range of sustainable, educational assistances through constructing and renovating new learning centres, supporting innumerable curriculum areas and distributing informative, useful resources for easier access to learning so that overall our beneficiaries are given powerful assets to discover their potential and educational capability.

Job Details

Organization Name: LORETO KIDS CHARITY (LKC)
Location: Ho Chi Minh
Application Deadline: July 13th 2015

Email: [email protected]