People and Culture Volunteer

TERMS OF REFERENCE

Title:                     People and Culture Volunteer

Reports to:            Senior People and Culture Officer

Location:               World Vision International in Vietnam National office, Hanoi

Working Time:      8 hours/day, 5 days/week

Duration:               3 months, tentatively from 4 May to 7 Aug 2022

WORK CONTEXT / BACKGROUND

World Vision is a Christian relief and development organization working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, WV’s work focuses on children, ensuring they are protected and their basic needs are met. WVV has a total income of around US$ 18,000,000 with funding from 14 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and PNS/grants (30%). WVV employs about 430 staff, of which 99% are Vietnamese nationals.

People and Culture (P&C) Department has to manage personnel files with variety of documents (i.e. Personal information, Recruiting record, Employment record, Training record, Performance record, Separation record) for staff at National Office, 5 zones (North 1, North 2, North 3, Central, South) and Micro Finance Unit (MFU). Given the large number of documents needed to be stored and the direction toward digital transformation, there is a need to hire 02 volunteers to support P&C Department to complete this assignment.

PURPOSE OF POSITION

To assist People and Culture Department in printing, scanning personnel file records of all staff at National Office, 5 zones and MFU.

MAIN TASKS AND RESPONSIBILITIES

• Support P&C Officers to scan soft copies of required documents with high quality and organize the scanned version in order.
• Support P&C Officers to print hard copies of required documents with high quality and file them in staff's personnel file under the correct categories.
• Destroy documents as per direction of P&C Officers.
• Other tasks as assigned by P&C Officers as appropriate.

EXPECTED OUTCOME

• All required documents of all personnel files are filed fully, correctly and efficiently in both hard and soft copies.

KNOWLEDGE, SKILLS AND ATTITUDES REQUIRED

• Final-year students or graduate in any field, preferably in the field of human resources management and business administration.
• Basic English.
• Proficient in using office equipment including printers, copiers, scanners.
• Careful, well-organized, efficient
• Ability to maintain strict confidentiality of staff information.
• Good interpersonal skills.
• Willing to support for the philosophy, purpose and values of World Vision in its work with the poor in Vietnam.

Interested candidates are invited to submit your application by sending the CV and Cover Letter to [email protected]

Deadline for applications: April  18th, 2022