Procurement Assistant

Location: Ha Noi

Want to make a positive difference to the future of people and our one shared home - the Earth? Working at WWF could be your opportunity of a lifetime.

All around the world, people are waking up to the deepening crisis of nature loss. A growing realization that nature is our life-support system. And that nobody will be spared from the impacts of its loss. Here at WWF, we are helping to tackle this enormous global challenge.

Our people come from hugely diverse backgrounds and with a variety of expertise, ranging from HR and finance to advocacy and conservation science. We welcome applications from anyone who believes they can help us create a better future for people and wildlife.

What we do

We are an independent conservation organization, striving to sustain the natural world for the benefit of people and wildlife. From individuals and communities to business and government, we are part of a growing coalition calling on world leaders to set nature on the path to recovery by 2030. Together, we seek to protect and restore natural habitats, stop the mass extinction of wildlife, and make the way we produce and consume sustainably.

About WWF-Vietnam

WWF was one of the first International non-government organizations working in Vietnam. In 1985, WWF began working on a national conservation strategy and since then has worked closely with the Vietnamese Government on a diverse range of environmental issues and implemented field activities across the country. Find out more at http://vietnam.panda.org/. WWF recognizes that its employees are its most important asset. A competent workforce, thoroughly trained, properly motivated and bound together by mutual trust and common objectives is crucial to the success of WWF.

We are looking for a Procurement Assistant, based in Ha Noi.

Under the direct supervision of the Procurement Coordinator, the Procurement Assistant is assigned to carry out efficient coordination, facilitation of procurement activities within WWF-Viet Nam to ensure they adhere to WWF-Vietnam and Donor’s procurement policies and regulations.

Major Functions:

• Coordinate and participate in procurement activities in line with WWF-Vietnam and Donor’s procurement policies and regulations;
• Work closely with the program teams to provide proper support from procurement perspective in drafting TOR, bidding document, tender evaluation, to ensure compliance of procurement decisions;
• Due diligence checks of suppliers and consultants as part of tender evaluation;
• Jointly perform annual review of preferred/trusted suppliers list;
• Prepare, publish and distribute procurement opportunities;
• Coordinate the receiving and opening of tender documents;

Key Requirements:

• A University degree, preferably in one or more of the following disciplines: business administration, management or business law, Procurement and Supply Chain Management, English language. Master Degree or Professional Certification in relevant field will be an added advantage;
• Good knowledge of MS Office package and office management systems;
• Proven experience as an office administrator, procurement officer/consultant or other related relevant role;Familiarity with office management procedures and basic financial/contract management principles
• Identifies and aligns with the core values of the WWF organization: Courage, Collaboration, Respect & Integrity.
• Demonstrates WWF behaviors in ways of working: Strive for Impact, Listen Deeply, Collaborate Openly, Innovate Fearlessly;
• Adheres to WWF’s brand values, which are: Knowledgeable, Optimistic, Determined and Engaging

How to apply

The detailed terms of references are attached to this email. Send us your curriculum vitae & cover letter in English, naming each file: “Full name - CV/CL”.

For external candidates outside the WWF network, please send your applications to [email protected] stating in the subject line of the email: Procurement Assistant - Full name

The deadline is Aug 31st, 2021

Only short-listed candidates will be contacted.

“WWF is an equal opportunity employer and committed to having a diverse workforce."