Program Assistant

Position: Program Assistant
Work place:  Hanoi, Vietnam
Duration: 12 months, extendable
Start date: July 1, 2014

The Clinton Health Access Initiative (CHAI) is a trusted advisor to governments worldwide, helping them transform the way they provide health services to their people. In Vietnam, CHAI works with a number of national institutions, especially the Vietnam Authority of HIV/AIDS Control (VAAC), to help the government reach national HIV targets, especially 1) universal Anti-Retroviral Therapy (ART) coverage, and 2) eliminating Mother to Child Transmission of HIV. Established in Vietnam in 2006, CHAI has emphasized a sustainable and integrative approach to health systems strengthening premised on a close partnership with government to build national capacity. CHAI believes that strengthening the government’s capacity to manage and coordinate the national health system is the most effective approach to improving health outcomes in the long-term.

CHAI’s team in Vietnam consists of a dynamic core of 15 in addition to resources available at the regional and global levels.

Main Responsibilities:

The Program Assistant will provide daily administrative (50%) and programmatic support (50%) to the CHAI Vietnam office and report to the Program Manager.

  • Provide support in trainings, workshops, meeting and mentoring preparation (e.g. schedule, training materials, budget estimation, logistics arrangement, list of participants, pre/post test evaluation and analysis)
  • Support the program team to conduct surveys, collect data, collate and input results, clean data, and related work.
  • Provide support to project/program monitoring and evaluation
  • Assist in preparation and development of project/program documentation
  • Assist in formatting and printing project/program documents, materials and presentations upon requests
  • Assist in translation from English to Vietnamese and vice versa
  • Arrange travel logistics for program team members (e.g. air tickets, accommodations, airport taxis, car rentals)
  • Draft letters to partners upon requests
  • Take notes at team meetings
  • Maintain office supplies
  • Perform other duties as requested by Program Manager and Office Manager

Skills and Experiences

  • Public health, development, business, economics or linguistics background
  • Fluency in Vietnamese and English
  • Good computer skills, especially with Microsoft Word, Excel, PowerPoint, Windows, and in internet-based communications
  • Excellent interpersonal skills
  • Excellent organizational skills and high attention to details
  • Good command of task prioritization and time management to meet deadlines
  • Good teamwork, spirit and enthusiasm
  • Proven ability to problem solve and think proactively
  • Experience in translation or other communications-related fields
  • Ability and willingness to travel for extended periods in remote and difficult areas


  • Specific experience in HIV/AIDS and other health issues is desirable
  • Familiar with NGO work in Vietnam

A one-page cover letter should specify the position sought and highlight why the candidate believes they are the right person for the position. A CV detailing professional experience and relevant qualifications should be provided. Interested candidates should send materials to [email protected]. Indicate position sought in the subject line. Applications will be reviewed as they arrive, but must be received by 20 June 2013. Only shortlisted candidates will be invited for interview. 

Job Details
Organisation Name: 
The Clinton Health Access Initiative (CHAI)
Ha Noi
Application Deadline: 
Fri, 2014-06-20