Program Assistant

Duty Station: Hanoi, Vietnam
Status: Full time, one year renewable
Application due: 18 May 2015

Position Profile


The Programs Assistant role reports directly to the Program Manager.  The responsibilities listed below are inclusive, but not exhaustive, of the role.  It is reasonable to assume that additional tasks will be requested, as and when needed.

Key Responsibilities

Primary function

  • To carry out program implementation as directed by the program coordinator(s, program manager(s) and / or Director of Programs
  • To support the program coordinator(s), program manager(s) and Director of Programs
  • To develop and maintain positive relationships with key stakeholders, i.e. sponsors, government departments, school staff, children and parents

Program implementation

  • To work with the program coordinator(s) & program manager(s) in planning and implementation across all AIPF’s programs and public awareness campaigns
  • To provide logistical support on program implementation to the program coordinator(s), program manager(s)  and / or Director of Programs where required
  • To manage agencies, vendors, suppliers in carrying out implementation

Program monitoring, evaluation and reporting

  • Assist with the monitoring, evaluation and reporting relevant to each program or public awareness campaign, as directed by the program coordinator(s), program manager(s)  and / or Director of Programs

Program administration

  • Carry out all program related administrative tasks, as directed by the program coordinator(s) and / or Director of Programs to include:
    • Translation of English to Vietnamese and Vietnamese to English
    • Document writing
    • Project database management: study, update, maintenance & filing

Key working relationships

  • Key stakeholders
  • Sponsors
  • Program coordinator(s)
  • Program manager(s) 


  • University degree
  • At least 1 year experience in related field
  • Fluent spoken and written English
  • Excellent interpersonal skills
  • Excellent communication skills
  • Flexible attitude
  • Team player
  • Enthusiastic
  • Honest and trustworthy

Contact and Deadline

  • Please submit expression of interest, resume, and three references with current email addresses and telephone numbers. To access the application form, copy and paste this link into your browser:
  • All applications will be carefully vetted including working history and background checks.

About AIP Foundation

The Asia Injury Prevention Foundation (AIP Foundation) is a U.S. registered 501 (c)(3) non-profit organization addressing the pervasive and devastating rate of road traffic crash injuries and fatalities in developing countries through a holistic set of programs, with a particular focus on helmet use. Our pillared strategy includes helmet provision (manufacturing, selling, and supplying helmets); public awareness campaigns; school-based and targeted population campaigns; technical assistance, particularly focused on legislative advocacy and helmet standards; and research, monitoring, and evaluation. Currently, AIP Foundation has a 50-person staff with offices in Hanoi and Ho Chi Minh City, Vietnam; Phnom Penh, Cambodia; Bangkok, Thailand; and Chengdu, China. In addition, we also guide initiatives in Uganda and Tanzania, among others. AIP Foundation funders and partners include a wide variety of public and private donors, including the U.S. Centers for Disease Control and Prevention, FIA Foundation, Atlantic Philanthropies, Safe Kids Worldwide, UPS, FedEx, Intel, Johnson & Johnson, and local government agencies. For additional information, please visit

Job Details
Organisation Name: 
The Asia Injury Prevention Foundation (AIP)
Application Deadline: 
Mon, 2015-05-18