Program Assistant, Supply Chain Management

Terms of Reference – Program Assistant, Supply Chain Management

Position: Program Assistant, Supply Chain Management
Work place: Hanoi, Vietnam
Duration: 1 year, extendable based on performance and funding
Start date: October 2017

The Clinton Health Access Initiative (CHAI), operating through the Bill, Hillary and Chelsea Clinton Foundation in Vietnam, is a trusted advisor to governments worldwide, helping them transform the way they provide health services. In Vietnam, CHAI works with a number of departments in the Ministry of Health to help reach national HIV, TB, Hepatitis C, and malaria targets. Established in Vietnam in 2006, CHAI has emphasized a sustainable and integrative approach to health systems strengthening premised on a close partnership with government to build national capacity.

CHAI’s team in Vietnam consists of a dynamic core of 12 staff in addition to resources available at the regional and global levels. CHAI is now seeking a Vietnamese national to fill a Program Assistant position. This position provides an inexperienced person significant opportunity for learning and growth.

Main Responsibilities:

The Program Assistant will provide program and operational support related to procurement and supply chain management, monitoring and evaluation, and information technology systems.

• Execute programmatic duties to ensure patient access to the life-saving commodities, such as forecasting and quantification for procurement and distribution, helping to train health workers complete and deliver consumption reports, and helping to clear commodities out of customs.
• Prepare health data for analysis, make charts and diagrams, review software systems for bugs;
• Provide support to prepare trainings, workshops, meetings and mentoring trips (e.g. printing materials, logistics arrangements, etc.);
• Assist in preparing letters to partners, local government authorities and other project/program documents upon requests;
• Assist in translation and interpretation from English to Vietnamese and vice versa;
• Arrange travel logistics for team members on business trips (e.g. air tickets, accommodations, airport taxis, car rentals);
• Take notes at team meetings;
• Perform other duties as requested.

Skills and Experiences

• Fluent in verbal and written Vietnamese and English
• Comfortable with technology. Fluent with Microsoft Word, Excel, PowerPoint, Windows, and in internet-based communications
• Excellent organizational skills and high attention to details
• Good command of task prioritization and time management to meet deadlines
• Good teamwork, spirit and enthusiasm
• Proven ability to problem solve and think proactively
• A minimum of 2 years experience

Preferred:

• Experience in supply chain management and information technology system
• Experience in health issues
• Experience in communications-related field or in translation

A one-page cover letter should specify the position sought and highlight why the candidate believes they are the right person for the position. A CV detailing professional experience, relevant qualifications and three reference contacts should be provided.

Interested candidates should send materials to [email protected]. Indicate position sought in the subject line. Applications will be reviewed as they arrive, but must be received by 10 October 2017. Only shortlisted candidates will be invited for interview.