Program Manager

Position: Program Manager

ANH CHI EM (ACE) MISSION STATEMENT:
To help poor households in remote areas to reduce their vulnerability and reach better living conditions through the provision of financial and capacity building services in a sustainable way.

OBJECTIVES OF THE POSITION:
The objective of the Program Manager is to supervise and manage Anh Chi Em microfinance activities in Vietnam, which involves poverty reduction through financial and non-financial services. The Program Manager will work in direct partnership with EDM representative in Vietnam, EDM Regional Manager and with local partners in Vietnam on the tasks below.

LINE MANAGER: Entrepreneurs du Monde Country Representative

REPORTING TO: Entrepreneurs du Monde Country Representative

SUPERVIZING: Operations Manager – Finance and Administration Manager – Internal Auditor

LOCATION: Headoffice (Dien Bien Phu City)

SALARY RANGE: from 18 to 22 million VND depending on profil and experience

1. Duties

Operation management responsibilities
- Develop and update policies, procedures for guiding operations of all units (Financial Services, Socio-Economic services, Administration, Accounting, Human Resources, MIS, audit and other related regulations...)
- Supervise operations : monitor and develop financial and socio-economic services to ensure the achievement of the program objectives and social mission (via direct supervision on the field and through relevant staff)
- Lead market research, products development and expansion process.

Financial and Administration Responsibilities
- Ensure the statutes and legal documentations of the programme are timely updated (agreements from local People’s Committee, MOU, Certificate for INGO...) and prepare the program to transform into an intitution regulated by the State Bank of Vietnam.
- Supervise the program financial management.
- Control and validate monthly and annual financial statements and insure their certification by external auditors.
- Ensure the monthly follow up of the expenses and income of the program vs. the budget
- Validate monthly staff salaries.
- Ensure the internal controls including risk management and internal audit are maintained up-to- date and effectively carried out on regular basis.
- Remain alert on the legal framework related to all the activities of the program.
- Arrange the working mission for EDM and donors during their visit at Anh Chi Em Program

Planning and Reporting
- Prepare annual budget (expenses, incomes and activity projections) in collaboration with the team
- Lead the planning process (including annual and monthly plan) using appropriate tools e.g. Microlight, annual budget narration, and other tools developed for this purposes
- Provide monthly report to EDM (including Financial Services, Socio-Economic services, Financial statements and budget follow-up as well as narrative reports)
- Send report to funders when required, provide support in writing the annual report with Entrepreneurs du Monde

Human Resources
- Recruit/hire Anh Chi Em staff, involving Entrepreneurs du Monde for the recruitment of middle management staff, organize and motivate them.
- Recruit/hire volunteers and interns
- Provide/ or Organize training for strengthen capacities for Anh Chi Em staffs

External Relations, Communications, Fundraising
- Maintain and develop relationship with partners/stakeholders and local authorities
- Supervise website updates
- Draft/submit grant proposals to related organizations
- Organize private fundraising events and strategic marketing relationships

Skills/Qualifications
- Vietnamese Nationality.
- University graduated in Economic, finance, audit, accounting or banking.
- At least 5 years experience at managerial position.
- Prior experience in microfinance is a must.
- Financial skills, information analysis, budgets development, Performance Management.
- Good computer skills: MS office, accounting software/ or computerized MIS.
- Good team work skills.
- Good communication & training skills.
- Proficiency in English.
- Demonstrate high level of trustworthiness and commitment for social missions.
- Ability to motivate staff, effectively deal with local authorities.
- Willing to conduct regular field visits in remote areas.
- Result oriented and ability to work under high pressure.

Applications should be sent to [email protected] before June 30, 2013.

Job Details
Organisation Name: 
Anh Chi Em (ACE)
Location: 
Dien Bien Phu
Application Deadline: 
Sun, 2013-06-30