Program Officer

JOB DESCRIPTION

JOB TITLE: Program Officer                                                    DEPT: Vietnam Country Program

STATUS: Full-time | One-year contract                                     OFFICE: Orbis Vietnam

The Program Officer will directly implement project activities in Lai Chau and Hoa Binh provinces, working in coordination with local partners. This role involves frequent travel to both provinces and daily collaboration with local partners to ensure activities align with the approved workplan and project timeframe. They will be responsible for developing program and financial reports to ensure project goals are met and participates in all project-related meetings and events.

• Collaborate with the Country Director to develop concept notes and proposals, aligning program strategies with ORBIS' global mission and strategic plan.
• Contribute to the annual preparation of project workplans, ensuring alignment with organizational goals and objectives.
• Work closely with the MEL Officer to review and adjust program workplans to achieve program targets effectively.
• Oversee the implementation of program activities in Hoa Binh and Lai Chau provinces, ensuring high-quality delivery and long-term sustainability in collaboration with local partners.
• Cultivate and nurture partnerships with local stakeholders and authorities to support program objectives.
• Collaborate with the MEL Officer to design and conduct baseline/endline surveys, quality of life assessments, and pre/post-training evaluations.
• Contribute to the development of monitoring and evaluation protocols to track program progress and outcomes effectively.
• Enhance Eye Health communication materials and ensure their dissemination to target audiences.
• Monitor and evaluate program activities to ensure timely execution and adherence to project timelines.
• Provide support to local partners through participation in teacher and community health worker training programs.
• Generate periodic reports documenting field observations, program achievements, and recommendations for program improvement.
• Coordinate with partners to facilitate the screening, refraction, and provision of eyeglasses, ensuring seamless integration across all sectors.
• Monitor project budgets and prepare financial reports to ensure transparency and accountability in project expenditures.
• Actively engage with a diverse range of stakeholders, including government agencies, non-governmental organizations (NGOs), community leaders, and donors, to foster collaboration and support for program objectives.
• Develop and implement capacity-building initiatives for local partners and stakeholders to enhance their skills and knowledge in project management, monitoring and evaluation, and other relevant areas.
• Ensure effective documentation and dissemination of programmatic learnings, best practices, and success stories to inform future programming and contribute to organizational knowledge management efforts.
• Other tasks as required.

The Program Officer reports directly to the Country Director and works closely with various internal and external stakeholders. Internally the Program Officer collaborates closely with other program staff and the MEL Officer to develop and oversee data collection and reporting processes, capturing lessons learned, additionally to develop survey tools, analyze data, and conduct regular monitoring and evaluation visits to the field, providing recommendations to enhance program outputs and outcomes.  They also liaise with local, international partners, and Orbis International.

• Bachelor's degree in a relevant field (e.g., public health, medical, international development, social sciences, project management).
• A minimum of 3 years hands-on experience in program coordination, project management.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), with the ability to create professional documents, spreadsheets, and presentations.
• Extensive field experience, particularly in rural and mountainous areas, demonstrating a deep understanding of the unique challenges and opportunities in these contexts.
• Willingness to travel regularly to project sites, with an estimated commitment of 50% of time spent in the field, ensuring hands-on oversight and support for program implementation.
• Proven track record of working in the development sector, specifically within NGOs and community groups, showcasing a commitment to social impact and community empowerment.
• Strong background knowledge of eye health in Vietnam is highly desirable, demonstrating a specialized understanding of the local healthcare landscape and significant issues.
• Previous experience in health and education sectors is preferred, highlighting a holistic approach to program design and implementation that addresses key social needs.
• Proficient in project management, presentation, and communication skills, enabling effective coordination, reporting, and stakeholder engagement.
• Knowledgeable in the development and management of monitoring and evaluation plans, ensuring program effectiveness and accountability.
• Understanding of and sensitivity to poverty-related development and gender issues, fostering inclusivity and equity in program design and implementation.
• Fluent in both spoken and written Vietnamese and English, facilitating seamless communication with diverse stakeholders.
• Demonstrates flexibility, adaptability, and initiative, readily adapting to changing circumstances and proactively seeking solutions to challenges.
• Motivated team player who can effectively manage individual projects while providing support and collaboration to team members, driving collective success and impact.

Please send your motivation letter and CV to the email [email protected], cc [email protected]; [email protected];. Email subject should be “Application for the position Program Officer.”

Deadline for submission: no later than 22.00 on February 20, 2024

Only shortlisted candidate will be contacted for interview.

To learn more about Orbis, go to http://www.orbis.org

Orbis is an Equal Opportunity Employer.

As a global organization, we welcome qualified applicants from diverse backgrounds, cultures, and marginalized communities who are underrepresented in the international NGO sector who reflect the five Orbis values of Accountability, Commitment, Equity, Innovation, and Integrity.