Programme Officer

Location: Da Nang City, VIETNAM 
Application Deadline: 2nd April 2013
Type of Contract: Employment contract / Full time
Post Level: Programme Officer
Languages Required: English and Vietnamese
Starting Date: 2nd May 2013
Duration of Initial Contract: Until 31st December 2013

Request for job:

To support Paz y Desarrollo Vietnam in the implementation of the program “Regional program for the promotion of political participation with gender equality in Bangladesh, Cambodia, Philippines, Timor Leste, and Vietnam” in Vietnam.

Background

Paz y Desarrollo (PyD) is a Spanish international independent nonprofit organization with neither religious nor political affiliation, founded in the year 1991 in Córdoba (Spain).
Paz y Desarrollo established a Regional Office in Phnom Penh, Cambodia, in 2009 to coordinate and support the work carried out by all its Country Offices in Asia: Bangladesh, Cambodia, Philippines, Timor Leste and Vietnam.

In the case of Vietnam, Paz y Desarrollo started to work in 2010, with the implementation of the “Regional program for the promotion of political participation with gender equity in Bangladesh, Cambodia, Philippines, Timor Leste, and Vietnam”, funded by the Spanish Agency of International Development Cooperation (AECID) (shortly called “PP Program” or “PP”). The partner/s of PyD in Vietnam are MOLISA, DOHA and WU of Da Nang city and Quang Nam province.

This program follows three interconnected approaches: human rights based approach; result based management approach as well as a comprehensive gender approach in all its actions.
In order to develop the right carrying out process, as well as, to be able to achieve the specific objectives of the program in Vietnam, PyD requires the services of a Programme Officer. He/she will be under the overall guidance of the Country Representative in Vietnam, as well as the technical and financial staff working at the Regional Office.

Duties and Responsibilities

Duties and responsibilities aim to support the team members working at country level. In particular, she/he will be responsible for:

Programme strategic direction: Under the supervision of PyD PP National Coordinator and PP Expatriate:
- Assist the National Coordinator in preparation of the Programme quarterly, half year and annual work plans in Da Nang City.
- Assist the National Coordinator in working with the local partners and communities in the program planning process at provincial level.

Partnership development and management
- Work closely with the local partners to effectively implement PyD Regional Programme in Da Nang.
- Maintain good and effective relationship/ smooth communication with the local partners and communities at project sites.
- Facilitate the relationships between PyD and local authorities in Da Nang involved in the Programme.

Programme implementation
- Participate in the implementation of PP Programme in Da nang City, ensuring that appropriate technical and financial standards/ guidelines and result-based approach are followed.
- Ensure that the Programme’s planned interventions in Da Nang are carried out timely and effectively.
- Ensure the quality of activities conducted by the partners in Da Nang
- Be responsible for the daily operation of the PP Programme office in Da Nang.
- Assist the local partners in preparation of technical and financial proposals and reports in accordance with the AECID and PyD guidelines under the supervision of the National Coordinator and the Chief - - Accountant/ accounting staff of PyD.
- Maintain technical / coordination meetings and  follow up the results  in Da Nang
- Provide timely inputs/comments for correspondence, documents, communication and follow ups in both Vietnam and English.
- Maintain smooth correspondence/ cooperation with partners and team members in Da Nang as well with the management team in Hanoi.
- Arrangement, confirmation of meetings, fieldtrips, delegates in Da Nang
- Act as an interpreter in the meeting between the partners and the expatriate PyD staff.
- Translate project related documents when required.
- Other tasks related to the work.

Learning, monitoring, evaluation and reporting
- Monitor, coordinate, supervise and report on the activities conducted as well as the success and impact of project implementation in Da Nang.
- Support National Programme Coordinator to get the technical reports and support the PyD Financial staff to get the Finance Reports prepared and submitted by the implementing partners (monthly, quarterly, annually and project end) in Da Nang.
- Review the technical reports and financial reports prepared and submitted by the Da Nang implementing partners (monthly, quarterly, annually and project end) before sending to the National - Coordinator and the PyD financial staff in charge of the PP Program.
- Support the National Coordinator in preparation of reports according to the regional Program requirements.
- Assist with post-activity monitoring to ensure that correct targeting of beneficiaries has been carried out and reconcile the results with those issued in the reports by the National Coordinator and PP Expatriate.

Networking and representation
- Develop and maintain good relationships to ensure effective communication and sharing of information, take part in networks for experience learning and sharing with other related agencies in Da Nang.
- Perform effective communication and sharing information with team members and partners upon requests. Attend meetings, events related to the program in Da Nang and at times at other levels for the effective information updates.

New project development
- Participate in identification and formulation of new project proposals (when required).

Required Skills and Experience

Education: Holding at least a University degree in Public Administration, Social Studies, Politics or equivalent.

Experience:
- A minimum of 4 years of relevant working experience in NGO projects
- Experience related to the tasks mentioned the area of governance and gender issues.
- Knowledge of relevant gender related policies and Programmes in Da Nang, Viet Nam or other Asian countries is an asset
- Demonstrated experience and ability to work effectively with local communities and in cooperation with key stakeholders from government, civil society and the private sector

Skills:
- Having proven proficient skills of English and Vietnamese communication, writing, reports and documentation
- Willing to have trips (40% working time on average) to project sites of PyD as required;
- Good computer skills, especially Excel, Word, PowerPoint; Emailing
- Excellent communication & administration skills (IT, filing, report, time management).
- Ability to communicate clearly and concisely in oral and writing English and Vietnamese, and capability to translate both languages required
- Good work organization skills

Criteria
- Extensive experience in Project monitoring and implementation supervision (50%)
- Proven experience in working with partners (30%)
- Extensive experience in community mobilization programs (20%)
- Understanding and knowledge of the gender and development approach; the human rights based approach to development and the results based management approach to development (10%).

Working conditions
- A 7 to 9 month contract for substitution for maternity leave.
- The salary will be agreed based on the qualification and experience of the employee and the salary policy of PyD.
- The employee will be entitled to 12 working days of annual leave per year and follow the public holidays according to the Vietnamese law. In addition, the employee will be entitled to 10 working days of complementary gratification leaves. Besides, the employee is entitled to 4 working days of leave for personal reasons per year. Those complementary and personal leaves are not to be compensated in case of termination of contract.

The working hours of the employee will be FORTY HOURS a week from Monday to Saturday and the number of hours worked by the employee can not be exceeded 8 hours per day.

Submission of applications
Interested persons shall submit an updated curriculum vitae and a cover letter to [email protected]
Closing time for applications is on 2nd April 2013.
Notice: There is no application, processing or other fee at any stage of the application process. Women are strongly encouraged to apply.

Job Details
Organisation Name: 
PyD
Location: 
Da Nang
Application Deadline: 
Tue, 2013-04-02