Project Accountant

The Woolcock Institute is lung health research organisation, based at Sydney University, Australia ( The Institute has operated in Vietnam since 2009, and is undertaking large and important operational and epidemiological research projects in collaboration with the National Tuberculosis Program in 9 Provinces, including Hanoi and Ho Chi Minh City. Research in Vietnam currently focuses on tuberculosis but we anticipate that it will expand into other areas including programmatic management of chronic lung disease (asthma and COPD), air pollution research and preventive interventions that are relevant to lung health. The Woolcock also runs training in epidemiological and operational research methods for Vietnamese doctors and public health workers.

The Woolcock Institute is undertaking a one-year study called ACT2G which major in screening of tuberculosis in 8 Provinces. This study runs from July 2014 to July 2015. We are looking for a motivated and skilled people to work with our organization in implementing this project.

Duration: starting from early November 2014 on a part time basis

Location: WIMR Office in Ho Chi Minh, 8th District, Ta Quang Buu Str.

The position may require trips to Ha Noi, Can Tho, An Giang, Tien Giang.

Report to: Senior Project Officer and Country Director (Project Coordinator)W


The main duty of Project Accountant is to perform bookkeeping for the project in accordance to WIMR accountancy standards and ensure transparent and truthful reporting of all expenditures.

Main duties and Responsibilities:

  • To collect and review receipts and supporting documents on expenditures managed by HCMC office
  • To verify invoices and deliveries, and make sure that all supporting documents are received and correct
  • To prepare summary excel sheets of expenditures for each projects/activities
  • To process advance and clear advance for field workers to carry out research activities
  • To check timesheet of field workers and validate with activity reports
  • To support Senior Project Officer to prepare documents to clear advances for project and office expenditures
  • To perform end-of-month cash control procedure with the HCM office’s cashier.
  • To archives all accounting related documents digitally and in hardcopy.
  • To perform end-of-month cash control procedure with the HCM office’s cashier.
  • To manage cash flow, ensuring that regular and accurate transfer requests are made, and to accurately estimate upcoming expenditure.
  • To process travel advances, travel expenses and other program advances, clear advance and monitor advances.
  • To contribute to the preparation of contractually required financial reports.
  • To verify vendor invoices and deliveries, and make sure that all supporting documents are received and correct.

Key attributes/ Selection criteria:

  • University graduate with a minimum of at least two year experience in accounting.
  • Demonstrated knowledge and skills in the project accounting and finance.
  • Work experience with research projects and/or INGOs would be an advantage.
  • Competent in Microsoft Word and Excel.
  • Good analytical and organizational skills, attention to detail and determination to meet deadlines.
  • Honesty and strong ethics are required in order to be successful in this position.
  • Ability to work independently and as part of a team.
  • Highly motivated, willing to learn, service-oriented and able to work under high pressure and within a limited time frame.

Application Procedure

Interested applicants should send an application letter together with a CV in English to the following address with the subject title “Project Accountant Application”, no later than November 10th, 2014. The detailed Job Description is available upon request. Only short-listed candidates will be contacted for interviews. The application will not be returned. Electronic application is acceptable.

Applications should include:

  • A cover letter including a response to each of the selection criteria
  • A detailed Curriculum Vitae
  • The names and contact details of three referees

Please send applications by mail or email to

Vu Thuy Hoa (Ms)
No.4, 97/51 Lane, Van Cao Street, Ba Dinh, Ha Noi, Viet Nam
Fax: (84-4) 3 762 1884
Email: [email protected] & [email protected]

Job Details
Organisation Name: 
Woolcock Institute of Medical Research (WIMR)
Ho Chi Minh
Application Deadline: 
Mon, 2014-11-10