Project Assistant




Position Title        : Project Assistant

Duty Station        : Hanoi, Vietnam

Classification        : Grade G5 (UN Salary Scale)

Type of Appointment    : Fixed-term, one year with possibility of extension

Estimated Start Date    : As soon as possible

Closing Date        :COB 13 October 2017

Reference Code        : VN2017/HN/04(E)


Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.



Under the overall guidance of the Chief of Mission IOM Vietnam (COM) and the direct supervision of the Head of PPDI Unit, the Project Assistant assumes responsibilities in the project team related to two counter trafficking related projects. S/he will be responsible for implementing the projects in accordance with IOM project implementation guidelines and is expected to also make contribution to formulating initiatives, project ideas and to the visibility of IOM’s work:

Core Functions / Responsibilities:

The incumbent will be in charge of the implementation of a set of activities within the context of two projects:

1. Pilot for specific child trafficking and modern slavery support for foster carers to reduce likelihood of trafficked children going missing from care (Child Trafficking Protection Fund - CTPF)

The Project Assistant will contribute to the development of a module/section of a handbook for foster carers which is brief and user-friendly. Development will be based on the existing desk review and completed in consultation with the Child Trafficking Expert in the UK who is conducting a consultation with Vietnamese unaccompanied asylum seeking children (UASC) and formervictims of trafficking and modern slavery (VoTMS). Providing regular, timely review of the content of the handbook module;


  • Contributing to the development of culturally tailored, child sensitive material for Vietnamese UASC and potential VoTMS, including support for consultations with Vietnamese UASC and former VoTMS, and monitor the Vietnamese translation of the materials;

  • Contributing to other project deliverables including:

  1. Timely review of and feedback on relevant content for: an online e-briefing for foster carers aimed at familiarising a new foster carer to the risks of Vietnamese UASC going missing and how to mitigate them; an online directory of services for foster carers and UASC (which would be provided by foster carers or social workers); training curricula and materials for foster carers; relevant supporting documents for foster carers to build their capacity to look after Vietnamese UASC VoTMS or at risk; and a planned closing event; and

  2. Support to the London Borough of Croydon to monitor and respond to foster carers queries, where appropriate;

  • Contributing to monitoring and evaluation to measure the impact of all relevant project activities through participation in relevant project team conference calls, quarterly donor reports, internal evaluation reports, the final evaluation report, and stakeholder updates.

  • Perform such other duties as may be assigned.

2. Vulnerability to Human Trafficking and Modern Slavery: A Study of Vietnam, Albania and Nigeria (Modern Slavery Innovation Fund - MSIF)

  • Support with the planning and delivery of aShared Learning Event in Vietnam including the identification of relevant stakeholders to participate in the event; the identification of relevant topics for inclusion; and presenters for the agenda, as well as reviewing event reports;

  • Provide advice on research literature appropriate for inclusion in a Literature Review on causes of trafficking and on good practice relating to human trafficking interventions, including the development of an annotated bibliography;

  • Provide advice on appropriate search terms for the literature review on human trafficking within Vietnam;

  • Assist with the design and refinement of research tools, including interview questions and appropriate sampling techniques, and the framework for data analysis (quantitative and qualitative);

  • Conduct semi-structured interviews with key informants and ‘victims’ of human trafficking in Vietnam;

  • Transcribe qualitative data and translate into English language, as appropriate;

  • Contribute to data extraction and analysis from locally held databases about cases assisted;

  • Ensure all qualitative and quantitative data is transferred securely to IOM and University of Bedfordshire staff;

  • Provide advice and guidance on standard ethical research practices and ensure all research conducted is carried out in accordance with ethical protocols devised for the project;

  • Work and coordinate closely with other members of the local IOM Country Office, IOM UK and University of Bedfordshire staff during the course of the research project;

  • Perform such other duties as may be assigned

Required Qualifications and Experience


  • Relevant academic background (Master Degree preferred) in social science, political science, human rights, migration, international law, etc;


  • Good research skills including applied methodologies in the areas of human trafficking and or irregular migration;

  • Strong experience in participatory qualitative and quantitative research methods, including experience conducting and recording interviews;

  • Experience in research or projects with a child rights based approach, and in particular with a social work perspective;

  • Experience in migrant rights and vulnerability, trafficking in persons, and voluntary return and reintegration and counter migrant smuggling;

  • Understanding of the issue of Vietnamese UASC and VoTMS in relation to the UK and from a country of origin perspective;

  • Experience in drafting of materials in different communication styles according to the audience;

  • Experience in assisting project implementation, monitoring and evaluation;

  • Experience in liaising with governmental authorities, other national/international institutions and NGOs, as well as in the region;

  • Demonstrated ability to maintain accuracy, integrity and confidentiality in performing responsibilities; and

  • Excellent computer skills, especially in Word & Excel


Key competencies:

The incumbent is expected to demonstrate the following technical and behavioural competencies




  • Accepts and gives constructive criticism

  • Follows all relevant procedures, processes, and policies

  • Meets deadline, cost, and quality requirements for outputs

  • Monitors own work to correct errors

  • Takes responsibility for meeting commitments and for any shortcomings

Client Orientation

  • dentifies the immediate and peripheral clients of own work

  • Establishes and maintains effective working relationships with clients

  • Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries

  • Keeps clients informed of developments and setbacks

Continuous Learning

  • Contributes to colleagues' learning

  • Demonstrates interest in improving relevant skills

  • Demonstrates interest in acquiring skills relevant to other functional areas

  • Keeps abreast of developments in own professional area


  • Actively shares relevant information

  • Clearly communicates, and listens to feedback on, changing priorities and procedures

  • Writes clearly and effectively, adapting wording and style to the intended audience

  • Listens effectively and communicates clearly, adapting delivery to the audience

Creativity and Initiative

  • Actively seeks new ways of improving programmes or services

  • Expands responsibilities while maintaining existing ones

  • Persuades others to consider new ideas

  • Proactively develops new ways to resolve problems

Leadership and Negotiation

  • Convinces others to share resources

  • Actively identifies opportunities for and promotes organizational change

  • Presents goals as shared interests

  • Articulates vision to motivate colleagues and follows through with commitments

Performance Management

  • Provides constructive feedback to colleagues

  • Identifies ways for their staff to develop their abilities and careers

  • Provides fair, accurate, timely, and constructive staff evaluations

  • Uses staff evaluations appropriately in recruitment and other relevant HR Procedures

  • Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations

Planning and Organizing

  • Sets clear and achievable goals consistent with agreed priorities for self and others

  • Identifies priority activities and assignments for self and others

  • Organizes and documents work to allow for planned and unplanned handovers

  • Identifies risks and makes contingency plans

  • Adjusts priorities and plans to achieve goals

  • Allocates appropriate times and resources for own work and that of team members


  • Masters subject matter related to responsibilities

  • Identifies issues, opportunities, and risks central to responsibilities

  • Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation

  • Effectively applies knowledge of migration issues within organizational context

  • Correctly frames migration issues within their regional, global, and political context

  • Persistent, calm, and polite in the face of challenges and stress

  • Treats all colleagues with respect and dignity

  • Works effectively with people from different cultures by adapting to relevant cultural contexts

  • Knowledgeable about and promotes IOM core mandate and migration solutions


  • Actively contributes to an effective, collegial, and agreeable team environment

  • Contributes to, and follows team objectives

  • Gives credit where credit is due

  • Seeks input and feedback from others

  • Delegates tasks and responsibilities as appropriate

  • Actively supports and implements final group decisions

  • Takes joint responsibility for team's work

Technological Awareness

  • Learns about developments in available technology

  • Proactively identifies and advocates for cost-efficient technology solutions

  • Understands applicability and limitation of technology and seeks to apply it to appropriate work

Resource Mobilization

  • Establishes realistic resource requirements to meet IOM needs



  • Effectively applies knowledge of migration and human trafficking issues alongside demonstration of skills described in the required Experience section below



Fluency in English and Vietnamese is required.

Any other language is an advantage.


How to apply:

All interested candidates should download and complete an IOM Personal History Form from the IOM Viet Nam website at  


Completed applications, including IOM Personal History Form, application letter, curriculum vitae and copies of education certificates, may be delivered to IOM Mission Office at 304 Kim Ma, Ba Dinh Dist., Hanoi, or submitted electronically to referring to this Vacancy Notice’s Reference Code.


No phone calls please.  Applications are non-returnable and only short-listed candidates will be contacted.


Posting period:

From 29.09.2017 to 13.10.2017

Job Details
Organisation Name: 
Application Deadline: 
Fri, 2017-10-13