Project Assistant

Position title: Project Assistant
Employer: The Woolcock Institute of Medical Research, Sydney University
Reports directly to supervisor: Project Officer
Contract type: Full-time
Duration: 1 year with possible extension; 3 month probationary period
Duty location: Based in Ha Noi, with some travel to conferences and research meetings outside of Hanoi

Description of the research programme
The Woolcock Institute of Medical Research (WIMR) is a leading Australian-based research organization that conducts research into lung diseases such as tuberculosis and asthma.  The research projects relate to common lung diseases, such as tuberculosis and chronic obstructive pulmonary disease. The Woolcock Institute strives to build capacity for conducting high quality research within the hospitals and clinics of the Vietnamese Health Care System. It is currently conducting a number of major public health projects in Vietnam, in partnership with the National Lung Hospital, including a national multi-centre study of tuberculosis screening.

Job Summary:
They are seeking a motivated Project Assistant to join our team in Hanoi, to fulfil a number of roles including the administration of an annual research training conference, office financial management responsibilities and supporting new research project development. This person will work closely with a Project Officer and other staff at the Woolcock Institute offices, as well communicate with our partners within government hospitals throughout Vietnam. She or he will also work closely with senior Australian and Vietnamese researchers.

Main duties
Under the direct supervision of the Project Officer, the roles of this employee will be the following: 
1. Administer an annual research training course, including about 40 participants lasting for 1 week, with responsibilities including publicity, candidate selection, financial management, event planning and oversight of the training course.
2. Implement the routine financial management processes within the office
3. Work with Australian researchers to prepare research and funding proposals, including translation of documents
4. Liaise with junior researchers in Vietnam, in order to support their research activities
5. Travelling to visit other major hospitals in Vietnam, to promote new research projects, for 2 weeks each year.

1. Training in book keeping and financial management of non-governmental organisations
2. University qualification related to health, health research or health administration

1. Excellent organizational and administrative skills
2. Experience managing conferences or training workshops
3. Good financial management skills, with experience relating to non-governmental organisations
4. Ability to work as a part of a team
5. Typing skills, including familiarity with Microsoft Word and Excel and basic office financial programmes
6. Good English language skills

Applicants can submit their applications including (a) a detailed covering letter, demonstrating how they meetg the above requirements, and (b) a detailed Curriculum Vitae in English. Submit these by email to: [email protected].

Applications should be addressed to:
Dr Greg Fox, Project Coordinator
Woolcock Institute of Medical Research
National Lung Hospital
463 Hoang Hoa Tham, Ba Dinh District, Ha Noi

Terms of employment:
This will be a 1 year full-time position, commencing June 20th.
Application deadline: Applications close Friday 10th June at 5pm.
Only short-listed candidates will be contacted for an interview. Applications will not be returned.

Job Details
Organisation Name: 
Woolcock Institute of Medical Research (WIMR)
Ha Noi
Application Deadline: 
Fri, 2011-06-10