Project Assistant

The Partnership for Health Advancement in Vietnam (HAIVN)

Project Assistant

Background:

The Partnership for Health Advancement in Vietnam (HAIVN), a collaboration between Harvard Medical School (HMS), Beth Israel Deaconess Medical Center (BIDMC), and Brigham and Women’s Hospital (BWH), seeks to develop capacity for high quality medical education, research and healthcare quality in Vietnam. HAIVN has been working to improve the health system in Vietnam since 2003.

HAIVN, through a USAID funded project, Improving Access, Curriculum and Teaching in Medical education and Emerging Diseases (IMPACT MED) Alliance, is currently supporting hospitals in Vietnam to improve their systems and capacity in infection control and prevention (IPC) and antimicrobial stewardship.

HAIVN is currently seeking a Project Assistant to assist in the preparation and implementation of project activities. The Project Assistant will also be responsible for providing translation and interpretation for international team members so should be fluent in both English and Vietnamese

Job Location: This position will be based in Hanoi, Vietnam

Overall Responsibilities:

The Project Assistant will be responsible for assisting in the preparation and implementation of project activities including providing administrative support to the project team. He/she will support and directly report to the HAIVN Project Coordinator.

Specific Responsibilities:

• Support in day-to-day project activities including filing, note taking at team meetings, or at meetings with partners, circulating documentation/materials, compilation of documents for meetings or project activities, development of the quarterly and monthly plans, and communication of project activities with HAIVN communication officer.
• Assist project team members in conducting on-site technical assistance visits or organizing training activities at target hospitals. Assist in compiling documents for training and/or preparation of the activity reports or documentation. Assist with translation of trip reports as needed. 
• Under guidance of Project Coordinator, support the preparation of materials/documents for project training activities, and assist team members in their following up
• Assist in arranging meetings, update the office calendar of project activities in the work plan.
• Arrange and coordinate travel plans of international/national team members for technical assistance
• Provide translation and interpretation for international team members (English-Vietnamese).
• Undertake other tasks as required.

Direct reporting:

• IPC Coordinator

Required Experience

• University Degree or equivalent
• At least 1-2 years working experiences in a similar position
• At least three years of experiences working in public health projects
• Vietnamese and English interpretation and translation.

Required Qualifications

• Good organizational skills
• Good computer and information technology skills
• Fluent in oral and written English
• Highly responsible, organized person with attention to details
• Good personal communication skills to communicate and maintain contact with partners and team members
• Able to work both independently and as team member
• Able to work under pressure, to meet deadlines

Position Type: Full-Time

To apply for this position, please send a cover letter and curriculum vitae to Ms. Dam Thuy Huong at [email protected] no later than March 1, 2022.

Only short-listed candidates will be contacted for an interview.