VACANCY NOTICE
Open to Internal and External Candidates (Vietnamese national only)
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Position Title |
: Project Assistant |
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Duty Station |
: Hanoi, Vietnam |
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Classification |
: General Service Staff, G5 |
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Type of Appointment |
: SST – Special Short Term, 9 months |
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Estimated Start Date |
: As soon as possible |
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Closing Date |
: 5PM, 16 February 2025 |
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
ORGANIZATIONAL CONTEXT AND SCOPE:
IOM Viet Nam implements various migration health projects aimed at enhancing the Vietnamese government capacity to address challenges related to mobility and health. IOM co-chairs the Migrant Health Working Group alongside the Viet Nam Population Authority, Ministry of Health, which was established by the Minister of Health in 2021.
Under the overall supervision of Programme Manager (Migration Health) and direct supervision of the Migration Health National Project Officer, the successful candidate will be responsible and accountable for day-to-day implementation of IOM migration health projects.
RESPONSIBILITIES AND ACCOUNTABILITIES:
- Assist in the implementation and monitoring of migration health project activities.
- Retrieve, compile, summarize, analyse, and present information/data on health and migration health-related topics.
- Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
- Draft status reports, identifying shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions.
- Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation.
- Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops and training sessions;
- Participate in meetings and conferences; assist in coordinating implementation activities with internal and external partners including local authorities, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.
- Assist in monitoring work of implementing partners and report non-compliances to the supervisor.
- Provides guidance/training to new/junior staff.
- Perform other related duties as assigned.
REQUIRED QUALIFICATIONS AND EXPERIENCE
EDUCATION
- School diploma with five years of relevant experience; or,
- Bachelor’s degree in Public Health, Medicine, Nursing or Social Sciences or related fields from an accredited academic institution with three years of relevant professional experience.
EXPERIENCE
- Experience in liaising with governmental authorities preferably Ministry of Health, provincial authorities, provincial Department of Health, national/international institutions, United Nations agencies and non-governmental organizations;
- Experience in project management and implementation, monitoring and evaluation;
- Experience in supporting public health projects;
- Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
SKILLS
- Excellent command of written English.
- Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook.
- Knowledge with tools and strategies for data collection and analysis, and production of reports preferred.
REQUIRED COMPETENCIES
The incumbent is expected to demonstrate the following technical and behavioural competencies:
Values
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – level 1
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.
Other
Appointment will be subject to certification that the candidate is medically fit for appointment.
How to apply:
All interested candidates should download and complete an IOM Personal History Form from the IOM Viet Nam website at https://vietnam.iom.int/vi
Completed applications, including IOM Personal History Form, application letter, and copies of diplomas and certificates, recommendation letters, etc. may be delivered to the IOM Mission Office in Hanoi at 304 Kim Ma, Ba Dinh dist., Ha Noi or submitted electronically to [email protected] referring to this Vacancy Notice’s Position Title.
IOM only accepts profiles with IOM Personal History Form duly completed.
Deadline for application: 5PM, 16 February 2025.
Applications are non-returnable and only short-listed candidates will be contacted.