Project Assistant

Project Assistant for “JICA Project for Determine the Outbreak Mechanisms and Development of A Surveillance Model for Multi-Drug Resistant Bacteria”

1. Position Title: Project Assistant

2. Work Place: National Institute of Nutrition, Department of Food Science and Food Safety. Address: 48b Tang Bat Ho, Hanoi Project Office Direct Tel/Fax 04-3972-9383.

3. Working Hours: 5 days per week (from Mon to Fri), 35 hours per week (from 8h30 to 17h00, 1.5 hour lunch time). Overtime service is only upon the employer’s request in advance. Day Off Saturday, Sunday and national holidays Sick and Vacation Leave   

- The employee is entitled with 10-day vacation leave (including Tet holidays) per year subject to advance notice from Employee to Employer and subject to Employer’s approval.?
- If the employee takes an extra day off for himself/herself, the amount of basic daily salary shall be deducted from the basic monthly salary.
- In case the employee takes sick leave, Social Insurance based salary will be paid for the sick leave duration instead of basic monthly salary.

4. Employment Period: From November 2013 to 31st March 2014 (Starting date is negotiable)
- Probation period for the first 2 months. (The basic salary during the probation is 85 % of the basic salary.)
- The initial contract is until the end of March. After April 2014, based on his/her performance basic salary and TOR will be upgraded.
- Possible extension until the end of the Project in 2017.

5. Salary and Allowance:
- Basic Salary (Monthly): 13,000,000VND.
- Allowance
Overtime/Holiday Work (Work requested by the employer in advance.)
•    Ordinary (1 hour)    150 % of the regular hourly rate
•    Saturday, Sunday and Holiday  300 % of regular hourly rate per hour
- Deduction: Note that Social Insurance 7 % , Health Insurance 1.5% and 10% of income tax is deducted from basic salary based on Vietnamese Law.
   Paid by: Project Coordinator from the budget of JICA Technical Cooperation.
   Frequency: Paid once, on 20th of the month (if the dates fall on holidays and weekends, salary will be paid prior to the dates)

6. Background:
•    Recent abuse of antibiotics in the medical and agro-fishery sector has increased threat of the multi-drug resistant bacteria tolerant to various antibiotic substances which many possibly trigger intractable infectious diseases. Control of drug-resistant bacteria should be coped with on global basis to prevent cross-border diffusion, caused by trans-border movement of people and globalization of agro-fishery products.
•    Vietnam is reported to present higher carriage rate of the drug-resistant bacteria compared to other countries. Currently 42 % of population carry drug-resistant bacteria and there is which leads to growing concerns over further diffusion.
•    From such circumstance, the Government of Viet Nam has begun efforts to solve the problems on food safety and infectious diseases and the needs of research on the occurrence and spread of resistant strains of this challenge in the country has been raised to solve this situation.
•    National Institute of Nutrition, Ministry of Health (NIN) and Japan International Cooperation Agency (JICA) has agreed to implement the project for the determine the outbreak mechanism and development of a surveillance model for multi-drug resistant bacteria” since December 2011.
•    The project office has just launched in NIN since a JICA Expert of Project Coordinator dispatched in September 2012.

7. Purpose: To assist JICA Expert and NIN project staff for smooth implementation of the Project.

8. Responsibilities:

Assist JICA Expert and NIN project staff on:
-    Drafting English/Vietnamese documents for the project such as reports for Ministry of Health, Ministry of Finance and JICA instructed by JICA Expert and NIN staff. Drafting official English/Vietnamese letters on the project.
-    Making daily accounting report on the project under JICA Expert’s supervision.
-    Coordinating other project members in HCMC, Nha Trang, Thai Binh, Can Tho with NIN for smooth implementation of the project activities.
-    Attending meetings of MOH with JICA Expert or NIN and noting/summarizing meeting results in Vietnamese and English.
-    Translation and interpretation in Vietnamese and English.
-    Drafting and editing project newsletters in English (about 4 letters in a year).
-    other relevant tasks requested by JICA Experts

[Moral Responsibility]
•    Be punctual.
•    Be honest, trustworthy and pro-active.
•    Respect the regulations of NIN and the Government of the Vietnam.
•    Respect the instructions of JICA Experts and do his/her best to provide assistance.
•    Keep confidential any information regarding the project received by the project assistant during work.
•    Operate office equipments (e.g., computer, fax, copy machine) carefully and keep properties in good condition.
•    Maintain proper attention to all office items for security, especially while JICA experts are away on business.

9.  Performance appraisal: In March 2014, review his/her achievements (e.g., Attendance and Punctuality, Communication, Cooperation, Job knowledge, Time management) and upgrade TOR and basic salary up to 14,000,000 VND.

10.  Qualification:  

- Education: College degree or equivalent
- Working experience: Experience in Governmental agency in Vietnam. Preferably working 5 year experience as a secretary, accountants or assistant.
- Expected competencies
•    Communication skills : Fluent in English (Required English level is equivalent of TOEIC 600 or IELTS 5.0) (both written and spoken)
•    Knowledge and skills on accounting.
•    Highly organized and understand Vietnamese governmental protocols.
•    Computer literacy (Word, Excel, PowerPoint, Internet)
•    Willing to work for long term more than one year.
•    Open and willing to work with people of various cultural and social backgrounds
•    Good inter-personal skills

11. Recruitment Procedure/Remarks:
Applications to be sent to Mr. Ando Gaijiro- Project coordinator via email [email protected] before 17.00 Oct 31, 2013.
- Only short-listed applicants will be contacted by phone (mobile phone text) or email at the end week of October 2013.
- These nominated applicants will be invited for an interview at NIN.
- While any submitted resume and CV will not be returned to applicants, these documents with private information will be discarded properly by the Project.