Project Coordinator

Vacancy of Project Coordinator

The Project Office of the Danish Deaf Association (DDL) in collaboration with the Hanoi Deaf Association (HAD) are seeking a Project Coordinator for the project “Make Deaf people and Sign Language visible in Hanoi, Da Nang, and Ho Chi Minh City” to be implemented from June 2020 to May 2023. The project is funded by The Danish Disability Fund, which is managed by DPOD on behalf of Ministry of Foreign Affairs of Denmark. This office is granted Certificate of Operation by the Vietnamese Ministry of Foreign Affairs through PACCOM.

The partners of the project are the major organizations of deaf people in 3 major cities in Vietnam: Hanoi, Da Nang, and Ho Chi Minh City. Three main objectives of this project are to strengthen the capacity building of the organizations, to advocate for the rights of deaf people, and to train sign language interpreter trainers (ToT).

To kick off the project, we are looking for experienced candidates to fill the position of Project Coordinator, who will play a crucial role in project implementation. The selected person is to start working as soon as possible.

Position type: full time, contract term corresponds with project lifespan from 2020 to 2023. Contract extension can be considered in accordance with the Danish donor’s approval. The Project Office is based in Hanoi.

Main tasks and responsibilities

The project coordinator for DDL in Denmark and HAD in Vietnam will have the two main duties: function as a project administrator and as a coordinator/advisor/coach for the project/HAD. This means:

As project administrator:

• Ensure that the project is implemented according to the project documents, The Danish Civil Society Strategy, and the donor’s guidelines for project implementation
• Support smooth communication between all partners including Vietnamese and Danish partners
• Oversee the project management and finance at the Hanoi Office
  
  • Follow up and manage activity plans and budgets
  • Be the Project Account owner
  • Represent the project, deal with local authorities and be responsible for local procedures relating to project implementation such as tax and insurance
• Reports from our Vietnamese partners
  
  • Receive, follow-up and comment on the reports from the project partners
• Reporting to the Danish partners
  
  • Comply with the reports demanded by the Danish donor
  • Send quarterly reports to DDL before the 15th of each month and make an annual report of the project status
  • Ensure that the Danish partners are informed
  • Participate in ongoing communication with DDL in the form of email and Skype
• Be responsible for data collection to the project’s M&E system
• Ensure that Danish values and standards are also integrated into the project and the partnership, in addition to Vietnamese values and standards

As coordinator, coach, and advisor:

• Supervise and coach four staffs at the Hanoi office
• Be advisor for HAD, Clubs of Da Nang and HCM in OD and other areas relevant for the development of HAD as an organisation
• Coordinate HAD’s activities with other partners
• Seek actively for potential new donors and partnerships
• Organize project visits, evaluations etc. for DDL and any other potential donors or partners

In addition to these tasks, the project coordinator can be assigned to other tasks such as:

• Formulation of new programmes, projects, and applications
• Participation in events or advocacy work in coordination with other Danish, Vietnamese, and international NGOs working with the theme of deaf and/or persons with disabilities
• Support the information work in Denmark

Selection Criteria and Qualifications

• University graduate in social sciences, education, project management, or similar
• Knowledge and experience in capacity building of local stakeholders/partners
• Experience in providing advisory support to civil society organizations
• Experience in leadership and management, preferably of NGOs
• Excellent presentation, negotiation, interpersonal and intercultural skills
• Excellent report writing skills
• Computer literate and effective abilities in Word, PowerPoint, and Excel
• Ability to work with a minimum of supervision, exercise judgment, meet deadlines, and work under pressure
• Sensitive to the needs of marginalized population and deaf people
• Ability to communicate in a credible and effective way
• Knowledge in building and promoting partnerships between partners
• Fluency in English and Vietnamese. Fluency or knowledge in Hanoi Sign Language is an advantage, but not a requirement
• Experience with basic financial management is desirable
• Experience with deaf culture, informal training, advocacy programs, resource mobilization, and participatory approach is an advantage

Candidates are not expected to fulfil each requirement mentioned in selection criteria and qualifications.

Candidates that are not fluent in Hanoi sign language are encouraged to apply, but it is expected that the person chosen for the position is willing to learn Hanoi Sign Language. As there are deaf colleagues working at the office, ability to respect deaf people and deaf culture is required.

The project coordinator will work under guidance and in cooperation with the DDL head office in Copenhagen, Denmark. The Project Coordinator will be a part of a team of five colleagues at the Hanoi office. An introduction to DDL development values, principles, guidelines, and standards will be provided.

Previous knowledge of Danish values and standards is not required.

Interested candidates are encouraged to apply irrespective of personal background, disability, gender, race, or age. Women and deaf people are strongly encouraged to apply.

For further details and information please do not hesitate to contact Kasper Bergmann or Thi Cam Ly Pham.

Application should include:

• A resume/curriculum vitae (no more than 3 pages, both in Vietnamese and English) summarizing qualifications and experiences
• An application letter (no more than two pages, both in Vietnamese and English)
• 3 work references and contact details

Please indicate your expectation for remuneration/salary in your application.

If you are interested in this position, please submit your application by 30th of June 2020.

Contact details:

Email to Kasper Bergmann ([email protected])
Cc to: Thi Cam Ly Pham ([email protected])