Project Coordinator

USAID Saving Species Project Coordinator

(to support the PMU and CITES MA in implementation
of the USAID Saving Species (USS) Project)


Based in the Project Management Unit (PMU) and reporting to the USS Chief of Party in close coordination with the PMU director, this Project Coordinator will support the PMU and CITES MA in implementation of the USS project and ensure that the project activities are well coordinated and managed to achieve the project goal and objectives, and most efficient use of resources. S/he will liaise with the PMU, CITES MA and the USS project teams and assist in the development of work-plans, implementation, monitoring, and evaluation activities to achieve stipulated objectives.

MAIN TASKS & RESPONSIBILITIES: All the tasks are to be carried out in close collaboration with the USS team.

1. Project management

  • Project planning: Participate in developing, reviewing and revising work-plans.
  • Project implementation: In close collaboration with the USS team implement project activities; conduct participatory meetings with stakeholders; disseminate technical communication between the PMU, CITES MA, USS team and partners; identify needs for trainings and workshops, external support, and elaborate terms of reference; prepare and implement relevant procedures; organize trainings and workshops in Vietnam and abroad, obtain required/necessary approval/permission for the project’s events and meetings.
  • Project monitoring & reporting: Prepare quarterly planning and updates to share between the concerned parties (PMU, CITES MA, USS team and partners); follow up, spot check on-going activities for quality control, identify arising problems/issues and coordinate with relevant partners to trouble-shoot/determine remediation in a timely manner; provide information to prepare periodical reports: internal reports (annual reports, information for website, newsletter...) and/or external (to donor, to government agencies); update and share between concerned parties, activities and results according to the project work plan;
  • Project Evaluation: Assist to evaluate the project’s progress periodically if required; identify and propose possible adjustments/modifications of the project to leverage the project’s impact.

2. Communication

  • Act as a liaison between the PMU, CITES MA and USS team; maintain communication with the concerned Vietnam’s government agencies.
  • Coordinate/Participate in technical and technical working groups’ meetings.
  • As necessary, represent the PMU in different meetings/seminars/workshops in Vietnam and abroad; prepare communications with mass media; network with other stakeholders (IGOs, NGOs, other projects, institutions, networks).

3. Team management

  • Assist the PMU’s Director to coordinate with other PMU members, CITES MA, the USS team who are involved in the USS project to ensure effective performance, quality deliverables, and team spirit towards achievement of project objectives.
  • Assist with managing consultants who are engaged in USS project’s activities for quality deliverables, cost-effectiveness and capacity building of project team, partners, and beneficiaries.

4. Management of counterpart funds

  • Formulating budget plans; monitoring monthly, quarterly and annual technical reports.
  • Ensuring compliance with Vietnam’s regulations and rules on management of ODA projects.

5. Logistics management

  • Assist in supervision and management of the procurement of goods and services for the PMU and CITES MA in support of programmatic activities to ensure the compliance to Vietnam’s regulations for counterpart funding.
  • Supervise the maintenance of the CITES MA project-related inventory in compliance with Vietnam’s regulations and rules and those of USAID
  • Manage travel plans of the CITES MA project-related personnel.

6. Reporting

Provide periodic and ad-hoc technical, financial, activity and other reports as required by the Vietnam’s regulations and requested by the PMU, and CITES MA

7. Other tasks relevant to the position and in support of USS project objectives as assigned by the PMU Director and agreed to by the USS Chief of Party.


  • University graduate in natural sciences/environment/conservation/biodiversity/ project management or related majors; Post-graduate degree in natural sciences/environment/conservation/biodiversity/ project management or related majors is an advantage.
  • A minimum of 10 years’ experience in natural sciences/ environment/ conservation/ biodiversity/ CITES/ combatting illegal wildlife trade is an advantage;
  • Knowledge about or working experience with USAID, MARD/CITES MA and ODA projects is an advantage;
  • Knowledge about or working experience with government’s management scheme of ODA projects is an advantage;
  • Excellent presentation, negotiation and interpersonal skills;
  • Excellent proposal and report writing skills;
  • Excellent English and Vietnamese, both verbally and in writing;
  • Computer literate and effective abilities in Word, Excel and PowerPoint;
  • Ability to work with a minimum of supervision, exercise judgment, meet deadlines and work under pressure;
  • Communicating in a credible and effective way;
  • Building and promoting partnerships across the USS project and beyond;
  • Ability to travel frequently.


  • A resume/curriculum vitae (no more than three pages) summarizing qualifications and experience;
  • An application letter (no more than two pages);
  • Three work referees and contact details.

Application should be sent to: [email protected] before 7 June 2018

Only shortlisted applicants will be notified for an interview.

Job Details
Organisation Name: 
USAID Saving Species (USS) Project
Application Deadline: 
Thu, 2018-06-07